Creating and Modifying Shapes in PowerPoint

1. CA203Presentation Application Creating Shapes Lecture # 7

2. Objectives ✔ Draw and modify a shape. ✔ Change the way a shape looks. ✔ Align and connect shapes. ✔ Stack and group shapes. Tariq Aziz, Dammam Community College

3. Shapes • To highlight the key points in your presentation, you might want to include shapes in addition to text. • The shapes you draw, like the pictures you import from other programs and the text you type, are objects that can be sized, moved, copied, and formatted in a variety of ways to suit your needs. • Microsoft Office PowerPoint 2003 provides tools for creating several types of shapes, including stars, banners, boxes, lines, circles, and squares. • There are endless ways to combine shapes to create drawings that can enhance your message. • After combining shapes, you can work with shapes individually or as a group. Tariq Aziz, Dammam Community College

4. Shapes • In this chapter, you’ll • Draw and size shapes, • Copy and move them, and • Change the way they look. • You’ll also align and connect shapes, change their stacking order, and group and ungroup them. Tariq Aziz, Dammam Community College

5. Drawing and Modifying a Shape • To create almost any shape in PowerPoint, you select a drawing tool from the Drawing toolbar or the AutoShapes menu and then drag in the location where you want the shape to appear. • After you draw a shape, it is surrounded by a set of handles, indicating that it is selected. Tariq Aziz, Dammam Community College

6. Drawing and Modifying a Shape • The handles around a selected shape serve the following purposes: • You can drag the white sizing handles to change the size of a shape. • If a shape has a yellow diamond-shaped adjustment handle next to one of the sizing handles, the shape is adjustable. You can use this handle to alter the appearance of the shape without changing its size. • You can drag the green rotating handle to adjust the angle of rotation of a shape. Tariq Aziz, Dammam Community College

7. Drawing and Modifying a Shape • Tip To move a shape horizontally or vertically in a straight line, hold down Shift while you drag the shape. Dragging by holding shift key Tariq Aziz, Dammam Community College

8. Drawing and Modifying a Shape • Tip Holding down the Ctrl key instead of Shift creates a proportional shape from its center outward. Dragging by holding Ctrl key Tariq Aziz, Dammam Community College

9. Drawing and Modifying a Shape • Tip If the Office Clipboard already contains one or more items, the Clipboard task pane opens. To close it, click the Close button at the right end of its title bar. Tariq Aziz, Dammam Community College

10. Changing the Way a Shape Looks • After drawing an AutoShape, you can change it by selecting it, clicking the Draw button on the Drawing toolbar, clicking Change AutoShape, and then choosing a new shape. • You can change the look of a shape by changing its attributes. A shape might have graphic attributes—such as fill, line, and shadow—or text attributes—such as style, font, color, embossment, and shadow. • The shapes you draw usually have only a fill and a border until you apply other attributes. Tariq Aziz, Dammam Community College

11. Changing the Way a Shape Looks • You can make dramatic changes to the look of a shape by altering the following attributes: • You can change the line style of the border of a shape by making the border heavier or changing its color. • You can give a shape or its text a shadow to help create a three-dimensional appearance. You can choose the color of the shadow and its offset, the direction in which it falls from the shape. • You can add text to a shape. PowerPoint centers the text as you type. You can format the text by changing the text font and color, adding a shadow effect to it, or adding an embossed effect. • You can change the shape to look three-dimensional. You can change the depth of the shape and its color, rotation, angle, direction of lighting, and surface texture. Tariq Aziz, Dammam Community College

12. Apply attributes to other Shapes • Copy the attributes of one shape to another shape • Copy the attributes of one shape to multiple shapes by double-clicking the Format Painter button, and then clicking each shape in turn. Tariq Aziz, Dammam Community College

13. Aligning Shapes • After drawing shapes you can modify their position in two ways: • You can align shapes by using the Align or Distribute command. You can choose whether to align shapes vertically to the left, center, or right, or horizontally to the top, middle, or bottom. • You can align shapes relative to a position on the slide by displaying a fixed grid across the entire slide or by displaying adjustable horizontal and vertical guidelines. You turn these on in the Grid and Guides dialog box, where you can also specify whether shapes should snap to the grid or to other shapes. Tariq Aziz, Dammam Community College

14. Connecting Shapes • You can also connect them with lines, making it easy to create flow charts and diagrams in which connected shapes indicate a hierarchy or sequence of events. • When you select a connected shape, small blue handles, called connection points, appear. You can drag one connection point to another to change the line • After two shapes are connected, moving either shape also moves the line. Tariq Aziz, Dammam Community College

15. Stacking and Grouping Shapes • When shapes are placed on top of each other, they are stacked • The stacking order is determined by the order in which you draw the shapes. • However, you can change the order by selecting a shape and clicking the Bring to Front, Send to Back, Bring Forward, and Send Backward commands on the Draw menu on the Drawing toolbar. Tariq Aziz, Dammam Community College

16. Stacking and Grouping Shapes • Whether shapes are stacked or not, you can group them so that you can edit, copy, and move them as a unit. • Although grouped shapes are treated as one object, each shape in the group maintains its individual attributes. You don’t have to ungroup the objects to change an individual shape—for example, change its color. • However, if you need to move or size one of the shapes in a group, you do need to first ungroup the shapes. • After you have moved or sized the shape, you can regroup Tariq Aziz, Dammam Community College

17. Chapter 7 Summary • You can create predefined AutoShapes or draw shapes of your own using the tools on the Drawing toolbar. • You can copy a selected shape or multiple shapes to the Office Clipboard and then paste them elsewhere. • You can change a shape’s graphic attributes—fill, line, shape, and shadow—and text attributes—style, font, color, embossment, and shadow. • You can align shapes in relation to each other or to a grid or guide, and you can connect shapes with lines. After two shapes are joined, their connection line moves if the shapes move. • The order in which you draw shapes determines the order in which they are stacked. You can change the order at any time. • You can group shapes and move and size them as a unit. You can change the attributes of a shape within a group without ungrouping. Tariq Aziz, Dammam Community College