World Meteorological Organization Working together in weather, climate and water

1. WMO World Meteorological OrganizationWorking together in weather, climate and water Country Profile Database (CPDB) Project Rob Masters First Meeting of the EC Working Group on Capacity Development – Side meeting 12 December 2011, 10h00-12h30 WMO; DRA www.wmo.int

2. WMO Country Profile Database WMO • Congress and EC Mandate: • Congress 15 - urged the Secretary-General to take immediate action to operationalize such a database and gather there all of the information collected by individual WMO Programmes/ Departments. The WMO Country Profile Database would optimize the number of questionnaires sent to the Members. • EC LX, LXI and LXII – monitored the development and advised accordingly • EC WG on Capacity Building – reviewed progress

3. Congress 16 • Enhancing the Country Profile Database may provide some of the tools needed to better determine Members needs and progress. • To strategically mobilize resources under the CDS, it would be helpful to establish a compliance database and systematic monitoring of performance of NMHS to be used in better understanding and addressing existing gaps. • Updated guidelines are also necessary when applied as a dynamic tool in affording a clear sense of direction and progress. • Such information would lead to the establishment of reference points, a baseline situation and to the development of Metrics to show progress. • It is noted that Country Profile Database could be useful to develop such tools.

4. Country Profile Database High-Level Goals • Follow the status and development needs of Members • Improve planning, implementation and monitoring of WMO related projects and activities • Promote synergies between Members, the secretariat, cooperating partners, funding agencies and other stakeholders

5. Enterprise Resource Planning (ERP) CER DRA • Country information for RA II & RA V • VCP Projects LSP Space • METEOTERM OBS ETR • Lists of contacts/focal points • Operators of satellite receiving systems • Manufacturers of satellite receiving equipment • Satellite systems and user requirements information • Lists of contacts/focal points • Volume A • Pub 47 • GTS performance information • Lists of contacts/focal points • TRAMAN • FELMAN • Members training needs and requirements • ETR Training Library Services WDS • Lists of contacts/focal points • GDPFS • DRR capacity survey data • WMO-No. 9 vol. D • Pub 47 SPC • NMHS status information • HR • Budget • Finance • Payroll • IPA Contacts • WMO Pub 5 WMO Databases are Independent * Selection of the more than 36 independent operational databases in the WMO Secretariat

6. Current WMO Information Acquisition WMO Programmatic and Scientific databases WMO Acquisition Lead (e.g. S & T Programmes) Methods of information acquisition Members Surveying & Regular Reporting Regional Associations Technical Commissions Members, Regional Associations and Technical Commissions asked to complete multiple surveys often with similar questions

7. Principles for Development of the Country Profile Database • Single authoritative datasets (e.g. Country names) • Leverage of Existing Processes: • Drawing from existing processes and data bases • Long-term: reduce number of ad hoc databases • Compatible with WMO Technical Architecture • Low Cost: • Efficient WMO knowledge management saves money • Off-the-shelf products • Data Ownership • Members maintain information about their own country • Departments manage their data bases • Common WMO survey and regular reporting tools • Accessibility (e.g. web based) • Phased approach • Can Add capabilities over time

8. WMO IT Systems Landscape Collaborative Workspace(s) Internet / Intranet Surveys Oracle EBS suite Various Apps and Databases EDMS (Documentum) Pub 5 Fellowship Volume C Portal E-Mail Volume A Pub47 Network access management System Management Security Services Telecommunications and Networks Services Technical infrastructure

9. Country Profile Database Application Views PUB 5 & Strategic VCP Information WMO Project Information WMO Monitoring and Evaluation Application Views Collaborative Workspace(s) Internet / Intranet Surveys Oracle EBS suite Various Apps and Databases EDMS (Documentum) Pub 5 Fellowship Volume C Portal E-Mail Volume A Pub47

10. Country Profile Database Information Categories WMO Country Profile Database information structure: Information & Data on Members

11. Country Profile Database Development Methodology Country Profile Database Task Team Sub Task Teams Publication 5 Lead: CER WMO Questionnaire: “Role and Operation of NMHS” Lead: SPD Surveys and Regular Reporting Lead: WMO Programme offices Monitoring and Evaluation WIS Operational Statistics Lead: WIS Etc… Development through utilizing areas of ownership & expertise

12. Integration and Consistency of Information and Data Current status Phase III …….. Phase II Phase I Independent Fully integrated and standardized Toward fully integrated and standardized information and data management

13. Questions?

14. Final Thoughts… ‘A firm's IQ is determined by the degree to which its IT infrastructure connects, shares and structures information. Isolated applications and data, no matter how impressive, can produce idiot savants but not highly functional corporate behavior.’ Steve H. Haeckel  U.S. author Thank You

15. Background

16. Mandate and High-Level Goals

17. Sample Preliminary Statistics Regarding the Legal or Administrative Basis of NMHS * ** * Four Members did not respond to the question ** Seven Members did not respond to the question

18. WMO Country Profile Database WMO • Congress and EC Mandate: • Congress 15 - urged the Secretary-General to take immediate action to operationalize such a database and gather there all of the information collected by individual WMO Programmes/ Departments. The WMO Country Profile Database would optimize the number of questionnaires sent to the Members. • EC LX, LXI and LXII – monitored the development and advised accordingly • EC WG on Capacity Building – reviewed progress

19. PUB 5 Data and Information are Key to Development of the CDB Country Profile Database Consistent Nomenclatures PUB 5 Data & Information • Uses of Consistent Nomenclatures include: • Common dropdown box for ease of data entry • Common Lists for export to other applications (e.g. web applications). • Common search terms for organizations, entities, key terms, etc. • Common categories for information for each country • Country name, • Organization name, • Legal/Administrative Basis of Operation • Parent agency • PR names • TC & RA (names and sub-working groups, expert teams etc) • Etc…

20. PUB 5 Data and Information are Key to Development of the CDB Example of possible Linkages to other WMO applications Country Profile Database PUB 5 Data & Information Example application dropdown box • Country name, • Organization name, • Legal/Administrative Basis of Operation • Parent agency • PR names • TC & RA (names and sub-working groups, expert teams etc) • Etc…

21. Project Status

22. CDB Budget Movements (2008-2011) • Congress XV Allotment from surplus: 150,000 CHF All values in CHF

23. Example of Acquiring Information Through Regular Reporting CDB Project information pages WMO Secretariat OBS PWS AGM ETR CDB Project/Activities Information Section By Country LDC DRR AEM Etc... Regional Associations RA I RA II RA III RA VI RA IV RA V Technical Commissions CBS CIMO CHy CAgM CAS CAeM CCl JCOMM

24. CDB Projected Costing Amount requested: 1,000,000 CHF(2012-2015) All values in CHF

25. CDB Projected Costing Amount requested: 1,000,000 CHF(2012-2015) All values in CHF

26. CDB Projected Costing Ongoing Costs(after 2016-2020) All values in CHF

27. Outline WMO • High-level Goals • Current WMO Databases and Survey Applications • Approach • CDB Project Methodology, Actions and Proposed Phases • Proposed Project Future • WMO Electronic Survey Capacity

28. Current WMO Databases and Survey Applications

29. Mechanism for WMO/CDB Information Acquisition WMO Information, storage and retrieval Methods of information acquisition WMO Acquisition Lead Members WMO Integrated Information, storage and retrieval Standardized & Coordinated Electronic Surveying & Regular Reporting Regional Associations Technical Commissions Information flow

30. Common Issues • WMO Surveys • Many surveys sent to members • Surveys are often ask similar questions • Data from surveys is normally on paper, independent and not easily compared with other surveys • WMO Databases • Data and information is independent and not easily shared • Overarching • No common mechanism for acquiring, storing and reporting of data and information • No mechanism to ‘mine’ data in existing data bases

31. Approach • Principles • WMO IT Systems Landscape • Country Profile Database Views • Country Profile Database Information Categories

32. CDB Project Methodology, Actions and Proposed Phases

33. County Profile Database Project Phases

34. Proposed Project Future 2 Years: 2012 - 2013 2 Years: 2014 - 2015

35. Proposed Project Future

36. WMO Electronic Survey Capacity