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University Technology Fee

University Technology Fee. Presentation to: Student Fee Review Board November 30, 2004. University Technology Fee The Creation. UTF was created by ASCSU Senate Bill #3225, and approved by the Board of Governors in July, 2003.

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University Technology Fee

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  1. University Technology Fee Presentation to: Student Fee Review Board November 30, 2004

  2. University Technology FeeThe Creation • UTF was created by ASCSU Senate Bill #3225, and approved by the Board of Governors in July, 2003. • Original Bylaws were endorsed by ASCSU Senate Bill #3303 on September 10, 2003 • Last year was the first year of the fee. • There was less than a full year of expenditures during the first year (typical start-up problems), and • A procedure to charge, and not double charge, Continuing Education students was implemented only in Fall 2004. • Led to a significant budget carry over for Fall 2004 (more on this later). UTFAB presentation to SFRB

  3. UTF Bylaw OverviewMembership • Consists of members from each college’s Charges for Technology committee, one graduate school member, and two “at large” students appointed by ASCSU President. • Associate Vice President for Information and Instructional Technology is the adviser. UTFAB presentation to SFRB

  4. UTF Bylaw OverviewProcess University departments request funding from UTFAB through proposals, including a three-year project plan UTFAB votes on the proposal based on 7 funding criteria If UTFAB recommends funding the project, the recommendation is sent to SFRB for approval UTFAB presentation to SFRB

  5. UTFAB Bylaws Overview • All funded projects are required to make presentations in the fall semester about the usage of the fee. • All groups requesting funding will make project and budget presentations in the spring semester. • Recommendations will be made from the budget presentations, based upon 7 criteria, and forwarded to the SFRB for their approval. UTFAB presentation to SFRB

  6. UTFAB Funding Criteria • The service’s ability to benefit as many CSU students as possible. • The service’s ability to effectively use the fee. • The project proposal is not funded through individual college Charges for Technology. • The service’s adherence to its planned budget and accountability for its expenses throughout the past fiscal year, if appropriate. • The service’s potential for direct student use. • The effort and thought reflected in the project plan. • The justification and clarity of the project plan and presentation. UTFAB presentation to SFRB

  7. UTFAB Bylaw Amendment – Fall 2004 • Under “Article VI. Responsibilities,” add: • “Section 3: Should there be a positive budget carry over into the current fiscal year, the UTFAB may accept proposals for funding in the fall semester. These proposals can be for expansion of existing UTFAB projects or for new projects. Projects and proposals shall be in accordance with all other specifications in Section 2.” • To be more consistent with the general philosophy that students paying a technology fee should benefit as directly as possible from the fee. • Passed unanimously by UTFAB. • UTFAB recommends this amendment to the SFRB for its approval, and subsequent forwarding to the CSU VPSA and the CSU President for their approvals. UTFAB presentation to SFRB

  8. UTFAB Budget • University Technology Fee = $15/semester: • Collected from every student, including partial-fee paying. • 2003-2004 budget – revenue estimates: • Original estimate – $855,000. • Lowered (twice) first to $800,000 then to $750,000, due to delay in implementing charge-back for Continuing Ed students. • 2004-2005 budget estimate is ~$800,000. UTFAB presentation to SFRB

  9. UTF Fund Balance – Fall 2004 • About $100k of reserve (unexpended funds) were carried over to Fall 2005: • Under-expenditures due to: • Start-up year on the SIS/portal project resulting in lower staffing and maintenance costs, and • Rejection of a project proposal from the Library. • Under-estimate of revenue, that was conservative after two revenue estimate reductions. UTFAB presentation to SFRB

  10. UTF Funded Projects • SIS/Portal. • Library Technology. • Classroom Technology. UTFAB presentation to SFRB

  11. SIS/Portal Upgrade • SIS Portal upgrade – the highest priority of the three areas: • Front-end and back-end upgrades. • Front-end is RAMWeb (RamPoint portal): • http://rampoint.colostate.edu. • Creates student portal system for integrated technology. • Back-end is a new Student Information System (Aries). • Budget: • University is paying 100% of 1-time costs, $5.4 million. • UTF is committed to vendor recurring costs, but salaries are subject to approval annually. • UTF commitment for 2004-2005 – ½ of recurring cost, including College Opportunity Fund, approximately $392,050. • Project is ahead of schedule and on budget. UTFAB presentation to SFRB

  12. UTFAB presentation to SFRB

  13. Library Technology Refresh • The library currently provides 330+ public workstations: • Continue PC upgrades on a 3-year refresh cycle, and • Upgrade to flat screen displays. • Increase number of circulating laptops to 130. • Software upgrade in teaching labs. • Increase number of scanners. • 2004/2005 budget $242,399 (~constant): • Project is ahead of schedule and on budget. • Supplemental 2004/2005 request – ~$34,000: • Add 9 presentation kits for check out. UTFAB presentation to SFRB

  14. Classroom Technology • Scope is 154 general assignment classrooms: • Currently, ~50% have technology, 3-yr. plan is ~75%. • Build new “Smart” rooms (rooms with technology): • Computer projection system including screen, • Room control system, including podium, • In some cases, “Elmo” document cameras, and • In very rare cases, additional technology: scan converter, DVD players, slide converter, laser disk, etc. • Refresh old technology in existing “Smart” rooms: • Usually replacement of computer projection system and sometimes “Elmo” document camera and control system, and • To stay current with computer video displays and avoid obsolescence of equipment . UTFAB presentation to SFRB

  15. Classroom Technology – FY 05 • Original 2004/2005 project – $117,095: • 11 new Smart rooms. • Refresh technology in 5 existing Smart rooms. • (Rooms listed on slides 16 and 17). • 720 seats total. • Project is ahead of schedule and on budget. • Supplemental 2004/2005 request – $44,542: • Refresh technology in 9 additional Smart rooms: • A mix of large, medium and small rooms. • 1,211 seats (rooms listed on slide 18). UTFAB presentation to SFRB

  16. Original 2004/2005 - 11 New Smart Rooms UTFAB presentation to SFRB

  17. Original 2004/2005 – 5 Rooms for Technology Refresh UTFAB presentation to SFRB

  18. Supplemental 2004/2005 – 9 Additional Rooms for Technology Refresh UTFAB presentation to SFRB

  19. For More Information • UTFAB web site: • http://www.colostate.edu/services/ACNS/utfab/index.html. • Contents: • Bylaws (modified), • Members, • Spring 2004 Project Proposals, and • Fall 2004 Project Presentations and Project Proposals. UTFAB presentation to SFRB

  20. Questions? Are more than welcome.

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