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Inventory and GIL

Inventory and GIL. Ray Calvert – Coastal Georgia Community College. Cynthia Frost – Georgia Southern University. Why do an inventory?. Improve user satisfaction. Reduce discrepancies in the catalog. Reduce discrepancies in the collection.

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Inventory and GIL

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  1. Inventory and GIL Ray Calvert – Coastal Georgia Community College Cynthia Frost – Georgia Southern University

  2. Why do an inventory? • Improve user satisfaction • Reduce discrepancies in the catalog • Reduce discrepancies in the collection

  3. Catalog and collection discrepancies solved by inventories • Update catalog records • Identify items on the shelf that do not have barcodes or spine labels • Identify materials that need to be rebound or repaired

  4. Disadvantages of doing an inventory • Time required • Staff resources required

  5. Approaches to doing an inventory • Comprehensive • Sampling

  6. The comprehensive inventory • Every item is matched with every record in the catalog

  7. The sampling inventory • A portion of the collection is selected for inventory • Methods for conducting a sampling inventory - A specific area of the collection is selected for inventory - A percentage of the collection is selected for inventory based on a desired sample size

  8. Methods for doing an inventory • Manual • Automated

  9. The manual inventory • A list of catalog records are printed - The specific information in such a list includes at least the call number and title - Other information might include barcode, ISBN, author name, format, location etc.

  10. The automated inventory • A handheld barcode scanning device is used • A database table is created of scanned barcodes • A query is created in Access • The scanned barcodes are compared to the item barcodes in Voyager Symbol SBT 1500

  11. The automated inventory The Observer Control Upload Module created by Paul Asay at Indiana State University can be used with the Symbol barcode readers to capture item barcodes. You can locate this module at paulasay.indstate.edu/observer/

  12. Inventory procedures at… • Coastal Georgia Community College • Georgia Southern University

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