Enterprise Vault: Information Risk Management in Criminal Justice

1. Enterprise Vault: Information Risk Management in Criminal Justice Luke O’Brien Principal Presales Consultant- Enterprise Messaging Management UK Public Sector

2. Information Risk Management in Criminal Justice 1 How Enterprise Vault helps 2 Assisting with E-Discovery Enterprise Vault History 3 4 Agenda Criminal Justice Day – Enterprise Vault

3. Information Risk Management Challenges in Criminal Justice Enterprise Vault Customer Presentation

4. What is Information Risk Management? 2 1 4 3 Keep The Important Things In Keep The Bad Things Out Web Servers File Servers Email Servers IM Servers Retain Things Only As Long As Necessary Find Things Easily When Needed Data Loss Prevention External Threat Protection Electronic Discovery Archiving / Retention Criminal Justice Day – Enterprise Vault

5. Drivers for Information Risk Management • MoPI • Review, Retention, Disposal • Government Legislation • Professional Standards • Information Security & Audit • Internal Investigation • Legal Holds • Data Leakage • ECM/EDRM • Data & Storage Consolidation Criminal Justice Day – Enterprise Vault

6. How Enterprise Vault helps Enterprise Vault Customer Presentation

7. Primary DataStore • Secure • Audit • Compress • SIS (De-duplicate) • Categorise • Index • Future-Proof • Retain • Disposal • Tiered Storage (HSM) Search Review Retrieve Disclose Transfer Links Archive Data Store Enterprise Vault Concept

8. Assisting with E-Discovery Enterprise Vault Customer Presentation

9. E-Discovery Reference Model Criminal Justice Day – Enterprise Vault

10. Cost & Effort Notification and manual holds Freeze tape recycling Cost & Effort De-duplication, imaging, password cracking Cost & Effort Tape restores, laptop imaging and manual collection Cost & Effort Document review(£500/hr?!) E-Discovery Costs & Challenges Criminal Justice Day – Enterprise Vault

11. DA EV DA DA DA DA Case Custodians Investigate Search EVCapture Retain Categorize Archive Store Legal Review Case Mgmt. Production DA Production Produce (Bates) Export DA Legal Hold Preserve in place Already collected DA Review Preview/Mark Analytics Export How We Assist E-Discovery E-Discovery Hundreds of Thousands Thousands Billions Millions Legal IT / Admin IT / Legal Legal Legal Outside Counsel Criminal Justice Day – Enterprise Vault

12. E-Discovery – Advanced Searching • Case owner defines specific search criteria for reviewers • Search email, attachments, files, documents, IM, metadata • Search by custodian, keyword, phrase, date range, etc. • Search custom tags from classification engines • Encrypted content is flagged • Microsoft Rights Management Server/PGP content can be decrypted and searched • Schedule searches Criminal Justice Day – Enterprise Vault

13. E-Discovery – Review & Workflow • Review items in case through web browser • Comment & Mark items under review • View previous review history of items • Distribute results between case reviewers • Produce/export case & review history Criminal Justice Day – Enterprise Vault

14. E-Discovery – Enforce Legal Holds • Instantly places all items in case on hold • Legal hold prevents deletion or expiration until hold released. • Track existing legal holds • Items can have multiple legal holds Criminal Justice Day – Enterprise Vault

15. Enterprise Vault History Enterprise Vault Customer Presentation

16. Enterprise Vault History • 1980’s – 1990’s ALL-IN-1 - Team is still together • 1997 • Design of Enterprise Vault For Exchange - Microsoft collaboration • 1999 • Released to market as Enterprise Vault V1.0 • founded - Management Buy Out (entire Enterprise Vault team) • Development, QA, Support, Pre & Post Sales - Reading • 2002 • Enterprise Vault for SharePoint launched • Microsoft Gold Partner Status – Achieved on Product • 2004 • File System Archiving – February • Acquisition by VERITAS – September • 2005 • Symantec & VERITAS merger – completed July • Enterprise Vault V6.0 • 2006 • Enterprise Vault v7.0 - First to support Microsoft 2007 Suite, WDS & ECM Integration • 2007 • Enterprise Vault 2007 – Lotus Domino Mailbox Archiving, MOSS 2007, OWA 2007, File Blocking Original Digital development team still working together Enterprise Vault™ One of 4 Focus Solutions within Symantec Criminal Justice Day – Enterprise Vault

17. Investment in Customer Success Committed investment in Enterprise Vault customers Criminal Justice Day – Enterprise Vault

18. Enterprise Vault Market Recognition IDC Gartner Forrester Criminal Justice Day – Enterprise Vault

19. API’s Archive Store Analytics / Disc. Classification Built For Long Term Flexibility Store Manage Discover Exchange PSTs, PFs End-User Search Domino, SMTP Compliance Accelerator SharePoint • Open Retrieval • Search/export • APIs • Partners • Open Sources • Sources • APIs • Partners • Open Management • Migration/classification • APIs • Partners File Shares Discovery Accelerator IM Databases SAP Bloomberg ECM / RM PKI-encrypted RMS-encrypted Criminal Justice Day – Enterprise Vault

20. Established Install Base Over 100,000 mailboxes are archived using Enterprise Vault in UK Criminal Justice Organisations Avon & Somerset Bedfordshire British Transport CEOP Gloucestershire Hertfordshire Lincolnshire Metropolitan Police Norfolk Surrey West Mercia Wiltshire Criminal Justice Day – Enterprise Vault

21. Q&A Enterprise Vault Customer Presentation