Sport Club Council

1. Sport Club Council 2/26/14

2. Marketing Presentation

3. Sport Club Assignments • Tyler Spencer – all clubs • Kendall Knottsclubs@ku.edu (785) 864-4519 • Baseball, Bowling, Crew, Jiu Jitsu, Men’s Lacrosse, Women’s Lacrosse, Marksmanship, Quidditch, Sailing, Men’s Soccer, Women’s Soccer, Softball, Swimming, Tennis, Men’s Ultimate, Women’s Ultimate, Waterski • Mykala Sandifersclubs@ku.edu (785) 864-4519 • Badminton, Boxing, Cycling, DanceSport, Disc Golf, Fencing, Judo, Ki Aikido, Kumdo/Kendo, Racquetball, Rock Climbing, Men’s Rugby, Women’s Rugby, Running, Table Tennis, Tae Kwon Do, Women’s Volleyball

4. Contact Information • Tyler Spencer • Sport Club Coordinator • 206 ASRFC • 864-0792 • tyler.spencer@ku.edu • Mary Chappell • Director – Recreation Services • 103 ASRFC • 864-0789 • Jill Urkoski • Associate Director, Program Management • 103E ASRFC • 864-0798 • Patti Anderson • SOFAs Account Coordinator • 20 Caruth-O’Leary • 864-5942 • patti6@ku.edu • Aaron Quisenberry • SILC Coordinator • 400 Kansas Union • 864-4861 • Rec Info Line • Field Conditions Hotline • 864-3456

5. Budget Requests • Consist of Supplemental Requests &/or Capital Improvement Requests • About once a month (refer to schedule in Handbook) the Executive Board will meet to hear Budget Requests • The deadline for any requests is the Friday before the next meeting • Eligibility: • New clubs can request funds to help with initial expenses • Clubs ineligible for restricted fee allocation can request funds but they will not exceed the amount they would have received if eligible, up to Executive Board discretion • Requests should be for one-time or reasonably unexpected purchases • Requests can be for travel if unexpected (regional/national tournament) and is not a yearly custom of the club • Form T (“Budget Request”)

6. Capital Improvement Capital Improvement Guidelines: • Must submit proposal to Sport Club Executive Board (SCEB) by spring deadline (5/2/14) • Proposal will be voted on by SCEB and final approval will come from SC Coordinator • All/some/none of the proposal can be approved • Cannot be used for travel. Examples of items that can be purchased: jerseys, boat (partial), ergometer, blocking dummies, goals, etc. • Each year based on $9000 and nine initial clubs ($1000 each possible). • If there is at least $1000 not used in a year, the next club on the list will be given an opportunity to submit a proposal. This will continue within a given year if another $1000 becomes available. • Trades can be made spot for spot. Must be approved by both club presidents and Sport Club Coordinator. • Clubs can combine their allocation with another club for a larger purchase as long as both clubs fall within the same year. • Clubs that would like to delay their purchase will be moved to the bottom of the list.

7. Eligible Clubs Eligible Clubs Wait List Clubs • Quidditch • Disc Golf • Boxing • Bowling • Judo • Rock Climbing • Ki Aikido • DanceSport • Men’s Rugby • Women’s Ultimate • Jiu Jitsu • Softball

8. Level 5 Clubs • Must have 8 members • Must charge at least $5 per member (with a minimum GI of $40) • Restricted fee allocation is $75 • Requirements: • Must attend both Workshop Policy Meetings (Beginning of each semester) • Do not have to attend Sport Club Council Meetings • May not apply for Supplemental Requests • Not eligible for Capital Improvement • May travel 1 time per semester • Necessary Paperwork: • Constitution, Officer’s List, Facility Agreement, Coaches Applications, SILC Registration, Facility Requests, Renewal of Recognition

9. SC Travel Policies

11. Please fill out in detail

12. Preferred Vendors • The following vendors have approached the Sport Club offices to offer their products. Some offer special discounts, some offer product longevity, some are simply reasonable prices on equipment/services clubs normally need, etc. Clubs have previously used most, but not all of these companies, please notify sport club staff of a good or bad experience with them so we can continue to recommend the companies that will benefit you most! • Remember, all sport club policies apply towards purchases (even with these vendors)!

13. Preferred Vendors – Apparel/Gear Preferred Vendors – Car Rental Preferred Vendors - Hotels Premier Auto Co. Ryan Blum 2332 Haskell Ave, Ste A Lawrence KS 66046 (785) 841-6200 office Business Hours:  8am-5:30pm M-F, 9am-1pm Sat Francis Sporting Goods (Adidas Apparel) Patrick Woods 785-856-2189 *104 pwoods@sunflower.com www.francisteamsales.com Holiday Inn (for hosting in town) Katy McConnell 785-749-8920 kmcconnell@hulsinghotels.com Motel 6 / Studio 6 800-671-2089 www.motel6.com www.staystudio6.com Corporate ID #: CP545316 GTM 1008 W. 23rd Lawrence, KS 66046 785-838-3000 www.gtmsportswear.com Hertz (800) 654-3131 office Only for out of state airport rental cars. Please book rental and then contact Tyler to make payment Ultimate Athletics (UA) Mike Bergkamp 800-496-4339 bergkampm@ultimateathletic.com www.ultimateathletic.com

14. Editable Appendices Online All appendices on the website are now electronically editable You can also access the appendices through the SC printer Website: http://recreation.ku.edu/sport-clubs *** Please use a pdf editor OTHER THAN Adobe PreviewAND DO NOT use Internet Explorer

15. New EFT

16. SC Weight Room • For all sport clubs, there is a Weight Room available for use in the basement of the ASRFC. • If your club is interested in using the weight room, schedule a training session with the Personal Training Program Manager at ptsrfc@ku.edu • You can only use the weight room when your club has it scheduled • Two people must be present whenever it is being used. • Must have an Omni lock passcode to use • All rules are in the handbook

18. Equipment Checkout • Low profile cones w/ carrier • Tall Cones • Igloo 5 Gallon Cooler • Field painting string • 2 point and shoot digital cameras • Digital SLR Camera • Sony Handycam video camera • Tripods • GPS • Extension Cords • Field Liners • Tables and chairs • Folding Canopy • White and orange field paint • 6 ft by 8 ft trailer Submit an equipment request form

19. Coaching and Student IDs • Please submit a form to Tyler for Coaching IDs approval, once it is approved your coaches can come get IDs from the administrative office. • Don’t forget YOUR OWN Student ID (or set up your biometric scan) to get into the ASRFC every time you use the facility. Simply being a Sport Club member does NOT grant you entry to the ASRFC. • Coaches will only be able to enter the ASRFC during your club’s practice times.

20. OMNI • Obtaining an OMNI Code: • Email Tyler regarding obtaining an OMNI code • Email him with a 4 digit code • You will then receive confirmation and instructions • These are personal codes not to be shared with people in your club • You are responsible for EVERYONE and EVERYTHING in the Weight Room

21. Shenk • Remember that if you need anything for practice or games at Shenk please ask us first. • While out at Shenk the SC Supervisor on duty will be your point of contact. • IMPORTANT: Shenk fields will be closed through the end of Spring Break!

22. Restricted Fee • Can be used for: • Travel • Tournament/Game official’s pay • Equipment costs • NOTE: This will be inventoried so this equipment MUST stay with the club! • Advertising (up to $175) • CLUB membership to associations or organizations • Guest Instructor • Workshop with Expert • CANNOT be used for: • Coaching services • Social functions • Insurance • Personal items (Items you intend to take when you are finished) • Individual memberships to associations or organizations • Individual event registration for alumni, ASRFC faculty/staff or coaches • Food or Alcohol

23. Restricted Fee Allocation

24. Allocation Hearing Exec Board presentation

25. Clean out your mailboxes!!!

26. Upcoming Important Dates