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BUSINESS LETTERS

BUSINESS LETTERS. LETTER MARGINS /Font Style. Top Margin: 2 inches Side Margins: 1 inch or default Bottom Margin: 1 inch Use the default font style and size (ex: calibri 11pt) Don’t use a fancy font/color, and don’t use a font size larger than 12 pt. DATE.

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BUSINESS LETTERS

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  1. BUSINESS LETTERS

  2. LETTER MARGINS/Font Style • Top Margin: 2 inches • Side Margins: 1 inch or default • Bottom Margin: 1 inch • Use the default font style and size (ex: calibri 11pt) • Don’t use a fancy font/color, and don’t use a font size larger than 12 pt.

  3. DATE • Key the date at the top margin in business letters • EX: January 13, 2010

  4. LETTER ADDRESS • The person receiving the letter • Key the letter address a (QS-4 spaces) below the date. • Use a personal/professional title (Mr. Mrs. Ms, Dr., etc.) before the receiver’s name. Include the following: • Place of employment • Street address • City, state, zip code

  5. SALUTATION • Key the salutation (greeting) a (DS- 2 spaces) below the letter address • EX: Dear Mr. Harris

  6. BODY • Begins a DS below the salutation. • Left align each paragraph. (Don’t indent) • DS in between paragraphs

  7. COMPLIMENTARY CLOSE • Key the complimentary (farewell) close a DS below the last line of the body. • EX: Sincerely, Sincerely yours, or Cordially

  8. NAME OF SENDER • Key the name of sender a QS below the complimentary close. • A personal title (Miss, Mrs., Ms., or Mr.) may precede the name to show the title a woman or man prefers.

  9. REFERENCE INITIALS If someone other than the writer of the letter keys it, then the keyboard operator’s initials are keyed in lowercase letters a DS below the writer’s name.

  10. DATE QS-4SP LETTER ADDRESS DS-2SP SALUTATION DS-2SP BODY DS-2SP COMPLIMENTARY CLOSE OS-4SP NAME OF SENDER DS-2SP REFERENCE INITIALS

  11. Personal Business Letters • Margins are the same top: 2” sides 1” • Key the return address at the top margin (The return address is the address of the sender) Includes the following: • Street address • City, State, Zip Code • Next key the date single space below the return address • Key the remainder of the letter using the same business letter format without the reference initials

  12. Example 7706 Circle Dr. St. Louis, MO. 63121-4583 February 9, 2009

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