Implementation of the Final Guidance on Collecting and Reporting Racial and Ethnic Data

1. For Discussion Purposes Only Implementation of the Final Guidance on Collecting and Reporting Racial and Ethnic Data February 27, 2008

2. Session Presenters For Discussion Purposes Only Patrick Sherrill – U.S. Department of Education Marsha Devine – California Bethann Canada – Virginia Robert Curtin – Massachusetts Open Discussion

3. History of ED Guidance For Discussion Purposes Only OMB - Federal Register - October 30, 1997 EEOC - Federal Register - November 2005 ED Draft - Federal Register - August 7, 2006 Public Comments Due - September 21, 2006 ED Final - Federal Register - October 18, 2007

4. Basic Guidance Principles For Discussion Purposes Only Self Identification – I Select Who I Am Select Ethnicity and Race – Two Questions Select One or More Races – One or Many Encourage Re-identification – Update Records Transition – SY 2007-2008 to SY 2010-2011

5. Two Question Format For Discussion Purposes Only Please answer both questions 1 and 2. 1. Are you Hispanic or Latino? (choose only one) No, not Hispanic or Latino Yes, Hispanic or Latino 2. What is your race? (choose one or more) American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White

6. Current/Future Reports For Discussion Purposes Only Currently Reported Categories Future Reporting Categories American Indian or Alaskan Native American Indian or Alaska Native Asian or Pacific Islander Asian Native Hawaiian or Other Pacific Islander Hispanic Hispanic or Latino Black, not Hispanic Black or African American White, not Hispanic White “Multiracial”/”Other” (not currently reported) Two or more races

7. H Am As Af NH W Race Ethnicity Data Codes For Discussion Purposes Only Abe Smith Betty Smith Carl Smith Dan Smith Ely Smith Fran Smith

8. H Am As Af NH W 10 16 36 1 4 9 Race Ethnicity Data Codes For Discussion Purposes Only Abe Smith Betty Smith Carl Smith Dan Smith Ely Smith Fran Smith

9. For Discussion Purposes Only Identity Crisis! Implementing the New Federal Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data

10. A Forum Task Force For Discussion Purposes Only Formed February, 2007 “Best Practices for Implementing the USED’s Guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity”

11. Rationale For Discussion Purposes Only • The burden of converting • Re-identification of students and staff • Avoid redundant effort • Improved comparability of data

12. Task Force Objectives For Discussion Purposes Only • Define best practices for collecting and storing • Define best practices for aggregating and reporting • Provide guidance to eliminate redundant effort by SEA’s and LEA’s • Define best practices for re-inventory • Promote awareness among vendors

13. Why do it? For Discussion Purposes Only • duh, it’s required • Other Federal agencies already doing it • Consistent with other data, facilitating state and local policy analysis • Reflects the population • Allows individuals to more accurately identify themselves

14. Implementation Areas Addressed For Discussion Purposes Only • Policy and procedure development • Training and communication • Re-identification of students and staff • Data coding, storage, reporting, and bridging

15. Contents For Discussion Purposes Only • Case studies of SEA’s and LEA’s who have already implemented • Vignettes showing the pros and cons of various strategies • Checklists • Suggested implementation timeline • Sample letters, enrollment forms • Links to other resources

16. Policy and Procedure Development For Discussion Purposes Only • Ongoing involvement by ED • Program offices in sync • Guidance and Technical Assistance • States and LEA’s should collaborate

17. Policy and Procedure Minimums For Discussion Purposes Only • Identify any state laws that authorize the collection of racial/ethnic data • Analyze current categories • Develop a standard set of codes • Identify data systems involved • Identify technology changes • Estimate costs • Establish timelines • Develop standards for re-identification • Develop communication tools

18. Implementation Sequence For Discussion Purposes Only • Includes SEA, LEA, school, and vendor tasks • Policies • Communication • Training • Re-identification • Data submission

19. Training and Communication For Discussion Purposes Only • What is the implementation timeline? • Is it legal? • How is it used? • Why the change? • What will change and when? • What if someone refuses?

20. Re-identification For Discussion Purposes Only • Strongly encouraged, not required • Resistance due to burden • Resistance of parents due to fear • Timing • Observer identification

21. Please answer both questions 1 and 2. Are you Hispanic or Latino? (choose only one) No, not Hispanic or Latino Yes, Hispanic or Latino What is your race? (choose one or more) American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White The two-part question For Discussion Purposes Only

22. The two-part question For Discussion Purposes Only • “Race Unknown” or “Other” not an option • Hispanics should enter a race • Is this mandatory?

23. Observer Id For Discussion Purposes Only • Observer Id only as a last resort • Who should the observer be? • Should parents be alerted? • Should the data be flagged? • What about distance education? • Observers need training

24. Coding, Reporting, Storing, Bridging For Discussion Purposes Only • Several coding options exist • Easy coding for data entry • Different codes for storing • Do not recycle old codes

25. Coding, Reporting, Storing, Bridging For Discussion Purposes Only • For reporting to USED: • Hispanic/Latino of any race • American Indian or Alaska Native • Asian • Black or African American • Native Hawaiian or Other Pacific Islander • White • Two or more races • States continue to have discretion over major categories for NCLB reporting

26. Coding, Reporting, Storing, Bridging For Discussion Purposes Only • Trend analysis through bridging • Many methods exist • An estimate of what the individual would have selected under the old categories • Not required under NCLB

27. The task force For Discussion Purposes Only SEAs: Bethann Canada, VA Helene Bettencourt, MA Lavan Dukes, FL Carmen Jordan, AR Eric McCormick, AK Madalyn Quinlan, MT LEAs: Blair Loudat, OR John Metcalfe, WY David Patton, NE Thomas Stella, MA