Absence Management: Supervisor/Chair/Manager

1. Absence Management:Supervisor/Chair/Manager Approval 16

2. MSS Absence Approval • Sign into ‘My UW System’. www.platt.edu>Click on “M” under Campus Resources>My UW System • Locate the ‘Manager Time and Approval’ box. • A list of employees with absences ready for approval willbe seen by clicking on the ‘Absence’ tab. • Only employees who have entered absences will belisted. • Click on ‘Approve Absence’. 17

3. Manager Time and Approval 18

4. Reported Absence Approval • This will bring you to the ‘Absence Requests’ screen. • The list of employees and requests changes based on the “*Show Requests by Status ” selected. Default status is ‘Pending’ • All Staff (Classified/Unclassified) appear • To review and approve an absence request, click on the employee’s name. This opens a “Request Details” page. 19

5. • Click on the appropriate action to take on this request (Approve, Deny, or Push Back) • Approve - Verify the employee has enough leave time available, dates are correct and they chose “Hours Per Day” in the Entry Type Field. • Deny - Not to be used at this time • Push Back - Used when the date/time/type requested does not match prior approved request or there is a mistake submitted by employee

6. “Absence Request” Page 20

7. “Request Details” Page *Current balance is as of the last pay statement 21

8. What An Employee Sees WhenYou Push Back A Request 22

9. Employee - Verify Absence Approvals • Check for Absence approvals at My UW System • Verify all absences have been ‘Approved’ • Rework shows an Absence was “Push Back” 23

10. Handle a “Push Back” • Click Enter Absence • Towards the bottom is View Absence Request History • Click the Edit button to the far right on the absence thatsays “Push Back” 24

11. Edit the Absence • Change what was incorrect and resubmit 25

12. Employee Best Practices • Enter Absences as taken • Enter ALL absences by the 5th of the next month (UNC) • Be sure to post a “No Leave Taken” using the first day ofthe month for BOTH start and end dates. • All “leave reports” must be submitted or sick leave will bereduced • Take your time and be patient •NOTIFY HR of any/all Supervisory & Backup Approver changes! 26

13. Supervisors Approval Best Practices For Classified Employees • Approve Absences as submitted (Classified employees) • Work with employees to correct errors • Approvals are necessary so employees’ leave is correct • Take your time and be patient •NOTIFY HR of any/all Supervisory & Backup Approver changes! 27

14. Supervisors Approval Best Practices For Unclassified Employees • Approve ALL absences by the 10th of the next month (employees have until the 5th) • • Approve Absencesafter the fact only! • Work with employees to correct errors • Take your time and be patient •NOTIFY HR of any/all Supervisory and Backup Approver changes!

15. When to Request Assistance from: HR/Payroll Office: 608-342-1178Jane Laufenberg (Unclassified)Hollie Moore (Classified) • Missing an Employee? If you are unable to see oneof your employees, first check with employee to see if they entered their time. If they did, contact Payroll. • Not Sure on Approval? If you are unsure about anything regarding absence approval, please emailthe staff listed above. 28

16. Resources Available to You HRS Online Tutorials General Information about Self-Service https://uwservice.wisc.edu/hrs/index.php EMPLOYEE LEAVE REPORTING CHECKLIST FOR SUPERVISORS.docx Found on the Human Resources Web Page (example on next slide) 29

18. Resources Available to You HRS Knowledge Base HRS Online Knowledge Base http://kb.wisc.edu/hrs/ • Searchable • How to/step by step documentation on time entry • How to/step by step documentation on time approval • Supported by the UW-System HRS project • General HRS support documentation 30

19. Questions