Annual General Meeting

1. Annual General Meeting November 25, 2013 SLOA AGM November 25, 2013

2. Introducing the Board for 2013 • Steve Baumann • Sandi Bonini • Claudia Buttera • Terry Lister • Rima Markunas • Debbie Ng* • Lesley Rideout* • Dennis Thomasson • Dan Weslake • Rob Vastag SLOA AGM November 25, 2013

3. Agenda • Approval of Minutes from last AGM • 2013 Annual Report, including financials • Design Review • 2014 Operating Budget • 2014 Amenities Plan • Election of 2014 Board SLOA AGM November 25, 2013

4. Motion • Move to approve the Minutes from the AGM held March 5, 2013 SLOA AGM November 25, 2013

5. 2013 report SLOA AGM November 25, 2013

6. 2013 Report Pool Operations • Wading pool was covered pending decision on future development • Acquired new, heavy duty pool cover for winter Tennis Courts • Both courts power washed • South Court repaired and lines repainted Sustaining the Lakes • Biological treatment • Operation of bubblers • Twin and Sunset Lakes • Best practices – weed removal and use of fertilizers Gardens and landscaping • Old sales office area Community events • Spring and fall clean-up • Christmas wagon ride SLOA AGM November 25, 2013

7. Volunteers make the community • Board members are all volunteers • Volunteers sit on special committees • 10-15% of residents volunteer • Seeking help with: • Tennis courts • Docks and cedar fence posts • Playground • Walking trails • Common area beaches • Community events SLOA AGM November 25, 2013

8. Covenants and Design Review • DEED RESTRICTIONS... available online @ http://www.sunsetlakes.ca/sunset-lakes/covenants • All building plans must be approved by Design Review Committee • Waterfront development must be approved • Trail easements cannot be constrained • No long-term parking of trailers, motorhomes, etc SLOA AGM November 25, 2013

9. 2013 Financial Report Operations SLOA AGM November 25, 2013

10. 2013 Financials: with Capital Projects SLOA AGM November 25, 2013

11. Reserves • We normally contribute 10% of total income to the reserve each year. • This year, with the purchase of bubbler for Sunset Lake and tennis court refurbishment we will not make a contribution • At the end of 2013, reserves stand at about $87,000. SLOA AGM November 25, 2013

12. Breakdown of costs SLOA AGM November 25, 2013

13. Motions on 2013 Report • Move to accept 2013 Annual Report • Move to forgo audit of the 2013 financial report SLOA AGM November 25, 2013

14. 2014 PLAN SLOA AGM November 25, 2013

15. 2014 Budget for Operations SLOA AGM November 25, 2013

16. 2012 AGM: there was a proposal to create a single family home lot next to the swimming pool • Rationale included: • Sell the lot to increase revenues for future expenditures • To do something with an area perceived to be underutilized • To reduce annual operating costs • The motion was defeated and a committee was formed… Sunset Lakes Owners Association 2013 AGM

17. AREC makes recommendations to the SLOA Board for consideration and ultimate approval. Mandate and roles of AREC: To maintain current, the replacement value of common amenities and assets. To schedule for the replacement/enhancement of amenities/assets To complete projects To develop options for the use of common areas and amenities, in accordance with design review and covenants To explore additional revenue sources as required • AREC Members • Sandi Bonini (SLOA Board Member) • Heather Counsell • Jon Lundstom • Lesley Rideout • Rob Vastag (SLOA Board Member) • Dan Weslake (SLOA Board Member) • Donna Wilson • MORE WELCOME!! Amenities Replacement and Enhancement Committee (AREC) SLOA AGM, November 25, 2013

18. AREC Priorities (and rationales) SLOA AGM, November 25, 2013

19. Court 1: safety repairs in 2013 to surface cracking (~$4.7k) • Court 2: power washed in 2013 (cost included above) • In 2014, Court 1 will be re-painted (~$2k) 1. Tennis Courts SLOA AGM, November 25, 2013

20. Pool area failed inspection due to wading pool opening being a safety hazard • Immediate action was required and the opening was promptly covered (thank you Steve and Dennis) • AREC explored other options for similar active uses for infants /toddlers • Fix existing Wading pool – needed concrete work, new heater, maintenance of filtering system – On hold for now • Splash pad – dismissed due to high cost for minimal features - 2 or 3 water spouts for ~$12,000 • Conclusion - maintain status quo (i.e. covered) and consider for passive uses in future planning SLOA AGM, November 25, 2013 2. Wading Pool Area

21. Is at the end of its life cycle • Is dilapidated and beyond repair • is a safety hazard • was closed on Nov 14, 2013 • Requires replacement in 2014 3. Children’s Play Structure SLOA AGM, November 25, 2013

22. 3. Children’s Play Structure (con’t) • recommendation to replace in 2014 in the range of $25,000 to $30,000 • Requesting approval of $30,000 from reserve fund to replace with steel play structure • (reserve fund has roughly $85,000) • New = 25 to 30 yr life expectancy • Replace again in +/- 2039 • Get involved by joining AREC SLOA AGM, November 25, 2013 example only example only ~$20,000 ~$28,000

23. 3. Children’s Play Structure (con’t) example only SLOA AGM, November 25, 2013 ~$30,000 ~$30,000 example only

24. 4. Pool Fencing • Is not in line with SLOA covenants in terms of design review standards • Is not in line with the quality of our neighbourhood • Is in need of upgrade from an aesthetics' perspective • An upgrade is perceived to increase “value” • Would cost between 15k to 25k (+ tax) • Recommendation: defer until next AGM when long-range forecast is expected to be complete SLOA AGM, November 25, 2013

25. Summary of AREC Projects: SLOA AGM, November 25, 2013

26. Financial Implications: Fee Increase • Recommended fee increase from $350 to $400 in 2014 • Rationale: • Pay-off play structure in 4 years (~$7K per year in extra annual revenue) • Replenish our reserve fund for future big-ticket items: • Concrete pool • Asphalt pathways • Lake treatment (i.e. bubblers) • Tennis courts • $400 for 2014 is consistent with rate of inflation / cost of living increases since development inception • By comparison - Lakeland Estates Annual Fees ~ $800 SLOA AGM, November 25, 2013

27. 2014 AREC Projects SLOA AGM, November 25, 2013

28. SLOA AGM, November 25, 2013 Thank you. Questions?

29. Motions • Motion 1: to allocate $30,000 in the 2014 capital budget to be spent on replacement of the children’s play structure • Motion 2: to allocate $7,000 in the 2014 capital budget to be spent on replacement of the pool-house shingles • Motion 3: to allocate $3,300 in the 2014 capital budget to be spent on a bubbler • Motion 4: to increase 2014 annual dues from $350 to $400 SLOA AGM, November 25, 2013

30. Complete 2014 Budget SLOA AGM November 25, 2013

31. Volunteers needed Community Amenities Community Events Spring clean up Summer event Fall Clean up Holiday wagon ride • walking trails • tennis courts • docks and cedar post fencing • play ground • skating rink (Twin Lake, Sunset Lake, South Pond) SLOA AGM November 25, 2013

32. Board for 2013 Returning members New nominations • Steve Baumann • Sandi Bonini • Claudia Buttera • Terry Lister • Rima Markunas • Lesley Rideout • Dennis Thomasson • Rob Vastag • Dan Weslake SLOA AGM November 25, 2013

33. Hold the Date!Holiday Wagon Ride • Date: Friday, December 20, 2013 • Time: 6-7 • Where: meet at pool parking lot • Donations of cookies to share would be appreciated SLOA AGM November 25, 2013

34. Motion to adjourn the meeting SLOA AGM November 25, 2013