Sexual Harassment Prevention and Response School Administrator Training Outline September 23, 2014

1. Sexual Harassment Prevention and Response School Administrator Training Outline September 23, 2014

2. Purpose of this Training • Get appropriate sexual harassment notices posted around each school • Provide principals and other administrators the tools to fulfill their duties as the “School Compliance Official” for sexual harassment complaints • Provide basic information to school staff about how to address sexual harassment

3. Primary Concepts: • How does the District handle complaints of sexual harassment? Who is in charge? • What is Sexual Harassment/Assault? • Who do I go to for help? • What resources are there? • Basic Approach: • Spot the problem, ask for help • Not intended to change normal school responsibilities for dealing with ordinary incidents, or school-based discipline.

4. Organizational Structure The District has established the following organizational structure to ensure Policy No. 3208 is upheld by all Seattle Public School District schools, students, employees, and volunteers: • District Compliance Officials, to receive complaint and coordinate investigations and response • For Student Matters: Beryl Miller, Safety & Security • For Adult Matters: Brent Jones, HR • Title IX Officials, to direct conclusions and responsive actions • For Student Matters: Michael Tolley • For Adult Matters: Brent Jones • School Compliance Officials: Principal or appointed designee for each school

5. What is the“School Compliance Official”? • Each school must have a named individual who is responsible for receiving and responding to complaints of sexual harassment, and for posting notices around the school. • This is the principal, unless the principal designates someone else and sends written notice to their Executive Director of Schools and that individual is trained. • For most complaints your responsibilities will involve little more than what you would normally do anyhow, but there are reporting requirements and you must know when to forward more serious complaints to the District Compliance Official and you must inform school staff of their responsibility to report incidents.

6. What is Sexual Harassment? • Sexual harassment is unwelcome behavior or communication that is sexual in nature when: • A student or employee is led to believe that he or she must submit to unwelcome sexual conduct or communications in order to gain something in return, such as a grade, a promotion, a place on a sports team, or any educational or employment decision, or • The conduct substantially interferes with a student's educational performance, or creates an intimidating or hostile educational or employment environment.

7. What is Sexual Harassment? • Examples of Sexual Harassment: • Pressuring a person for sexual favors • Unwelcome touching of a sexual nature • Writing graffiti of a sexual nature • Distributing sexually explicit texts, e-mails, or pictures • Making sexual jokes, rumors, or suggestive remarks • Physical violence, including rape and sexual assault

8. What is Sexual Harassment? • Both students and staff can be victims • It can be words, or gestures, touching, or any combination • Sexual Harassment includes sexual assault • HIB can be sexual harassment as well • Students and staff are protected against sexual harassment by anyone in any school program or activity, including on the school campus, on the school bus, or off-campus, such as a school-sponsored field trip. • If in doubt, ask for guidance

9. Who do I go to for help? • Staff members may go to the School Compliance Official • School Compliance Officials should go to the appropriate District Compliance Official • For student matters, Beryl Miller, 252-0620 • For adult matters, Brent Jones, 252-0025 • If the District Compliance Official is not available, you should go to one of the following: • Title IX Official for situations involving students: Michael Tolley • Title IX Official for situations involving adults only: Brent Jones • Keep your Executive Director of Schools informed, “in the loop”.

10. Where do I go to find resources? • Title IX Web Page: http://bit.ly/TitleIXCompliance • Superintendent Procedure 3208: http://district.seattleschools.org/modules/groups/homepagefiles/cms/1583136/File/Policies/Board/series3000/3208.pdf?sessionid=c2571ddf410e4c64bd7acb135dd13083

11. Primary Duties of the School Compliance Official: • Assure notices are posted around the building and kept up (administration/entry, staff and student bulletin boards). Copies are available on the District Title IX web page. This is an annual requirement that will be audited. • Notices sent home in first day packet • Tell all school staff – They have an obligation to report incidents • Put a copy of the materials in your safety binder • Respond to complaints - next slide

12. Informal and Formal Complaints • Informal: verbal, not involving law enforcement, no adults involved as either complainant or subject of the complaint • Formal: in writing, or involves an adult, or involves law enforcement, or alleges sexual assault • An informal complaint can be converted at any time to a formal complaint, if it is put in writing and signed by the complainant, or if the victim, subject, or parent of either requests it, or if the School Compliance Official decides to refer it to the District Compliance Official

13. Informal Complaints • Find out what happened, i.e., ask enough questions to be able to understand what happened, take notes • Take immediate action to avoid a repetition (Separate the parties?) • If warranted, call CPS or police (if in doubt, make the call) • Address the situation in a normal manner, i.e., there is no change to "building-based discipline" • Give the student/parents the standard complaint information statement (available on the District Title IX page) • Keep your EDS in the loop.

14. Informal Complaints • If you find harassment occurred, take appropriate steps to remedy the situation, both to protect the complainant and to assure it does not happen again. Administer discipline as appropriate • If parents ask to escalate, or if the complaint is put in writing, forward it to the District Compliance Official for handling as a formal complaint.  • If you believe this should be converted into a formal Complaint, discuss with appropriate Title IX Official • Notify District Compliance Official, for tracking purposes, both of the incident and the final resolution

15. Formal Complaints • District Compliance Official manages the response, the Title IX Official is ultimately responsible for making the decision and the report to the Superintendent • Perform an initial assessment, tell the District Compliance Official • Implement short term remedies to prevent a recurrence • District Compliance Official is responsible for arranging for an investigation • If warranted, call CPS or police (if in doubt, make the call) • Notify District Compliance Official, for tracking purposes, both of the incident and the resolution • Give the student/parents standard complaint information document • Address discipline, assist in implementing long term remedies

16. Possible Remedies • Must be tailored to the specific situation • Providing an escort to ensure that the complainant can move safely between classes and activities; • Ensuring that the complainant and alleged perpetrator do not attend the same classes; • Moving the complainant or alleged perpetrator to another school within the district; • Providing counseling services; • Providing academic support services, such as tutoring; • Reviewing any disciplinary actions taken against the complainant to see if there is a causal connection between the harassment and the misconduct that may have resulted in the complainant being disciplined. 

17. Special Issues • Anonymity: We should honor requests for anonymity, but tell the complainant that this may hamper conducting an investigation or prevent effective remedies from being applied • Retaliation: Take appropriate steps to assure that neither the complainant, the subject of the complaint or any witness is a victim of retaliation.

18. Handouts: • All are available from the Ritle IX web page • Standard Notice to post at schools • Complaint form • Notice of Rights to Complainants