Why access to information

1. Increasing openness and transparency in governance: role of Right to Information Act, 2005Presentation byDr. S.K. SarkarJoint secretary, Govt. of India, Dept. of Personnel and TrainingJanuary 25, 2008

2. Why access to information • “ Information gathered by public officials at public expense is owned by public…The information produced, gathered and procured by public official is the intellectual property, no less than a patentable innovation would be. To use that intellectual property for private is just as an offence against public as any other appropriations of public property for private purposes” • Joseph E Stiglitz (1999)

3. Information access: international experiences • Invention of printing press in 1430 by Gutenberg, change from single manuscript to multiple printed copies • This was opposed in France through “Law of Silence” in 1764 • Pioneering legislation in Sweden in 1766 called “Freedom of Press Act” • 1966: Freedom of Information Act in US • Till 1980s, not much progress in other countries • By now, about 70 countries have legislation on freedom of information

4. RTI: responses from different states • 1996: Tamil Nadu • 1997: Goa • 2000/02: Karnataka • 2000: Maharashtra, Rajasthan • 2001: Delhi & Assam • 2002: MP • 2004: J&K

5. RTI: evolution at central level • 1997: working Group on RTI & Transparency chaired by SDShourie • 1997: Freedom of Information Bill • January 2003: Freedom of Information Act received President’s assent, but could not be made operational • NCMP of UPA Government mandated RTI Act enactment • RTI Act 2005 effective from October 12, 2005

6. RTI Act 2005: Extract of Parliament debate • “ I believe that the passage of this Bill will see the dawn of a new era in our process of governance, an era of performance and efficiency, an era which will ensure that benefits of growth flow to other sections of people, an era which will eliminate the scourge of corruption, an era which will bring the common man’s concern to the heart of process of governance, an era which will truly fulfill the hope of the Founding Father of our Republic” • Dr Manmohan Singh, Prime Minister of India (2005)

7. Objectives • To set out a practical regime of right to information for citizens • To secure access to information under the control of public authorities • To promote transparency and accountability in the working of every public authority • To contain corruption • To increase citizens’ awareness and ability to exercise their other rights • To equip them to participate meaningfully in the development process

8. Coverage Covers all PUBLIC AUTHORITIES which means: • Any body constituted under the Constitution or a law made by Parliament or State Legislatures. • Any body constituted by a notification or order issued by the Central and State Governments. • Any body owned, controlled or substantially financed by the Central Government or the State Government.

9. Exclusions Intelligence and security organisations established by the Central or State Governments as notified from time to time. However, information relating to alleged corruption or human rights violations is not exempted from disclosure.

10. Scope of the Right to Information Right to information includes the right to:  inspection of work, documents, records; taking notes, extracts or certified copies thereof; taking certified samples of material; obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device;

11. Exemptions • Information which would prejudicially affect sovereignty and integrity of India; security/strategic/scientific/economic interests of the State; relation with foreign State • Information which might incite an offence • Information which is forbidden by a court; that causes a breach of privilege of the Legislature; would harm the competitive position of a third party;

12. Exemptions is held in fiduciary relationship, unless larger public interest warrants disclosure; received in confidence from foreign Government; would endanger the life of any person; would impede the process of investigation; would involve an infringement of copy right. • Personal information which has no relationship to any public activity or interest • Cabinet papers including records of deliberations of the Council of Ministers, Secretaries and officers;

13. Overriding effect[Sec.22] The provisions of the Act have an overriding effect over anything inconsistent contained in the Official Secrets Act, 1923 or any other law or instrument

14. Obligations of Appropriate Government • Constitution of Information Commission (S/12,15) • Constitution of Central or State Information Commission by the appropriate Government • Framing Rules (Section 27) • Appropriate Government to make rules to carry out the provisions of this Act • Review of existing Acts/Rules • Act has over-riding effect on any other Act/Rule/Order (Sec 22) • Necessary to review all Acts/Rules etc. to remove points of conflict with this Act

15. Obligations of Appropriate Government • Spread Awareness • develop and organise educational programmes to advance the understanding of the public, in particular of disadvantaged communities regarding the exercise of the right. • encourage public authorities to participate in the development and organisation of such programmes and to undertake such programmes themselves.

16. Obligations of Appropriate Government • Training - train Central Public Information Officers or State Public Information Officers, as the case may be, of public authorities and produce relevant training materials for use by the public authorities themselves.

17. Action taken by the Central Government • CIC constituted • Rules of procedure, fee etc. notified • Conduct rules for public servants brought in line with the Act • A Guide for the information seekers published • Training institutes requested to include the Act in their training modules. Some of its training institutes, notably ISTM, YASHADA, CGG are conducting training on pilot basis

18. Obligations of Public Authorities • Proactive disclosure(Sec 4) • Particulars of the organisation, its functions and duties; • Procedure followed in its decision making process • Norms set out for the discharge of its functions; • Rules, regulations, instructions, manuals and records used by its employees for the discharge of its functions, • Arrangement for consultation with or representation by the public, in policy formulation/implementation;

19. Obligations of Public Authorities • Proactive disclosure(Sec 4) • Advice given by the boards, councils, committees etc. • Directory of its officers and employees • Budget allocated • Details of the implementation of subsidy programmes • Particulars of recipients of concessions, permits etc. • Such information as may be prescribed

20. Obligations of Public Authorities • Designation of PIOs etc. • Designate Public Information Officer to provide information to applicants • Also to designate APIOs at sub-divisional/district level • No bar on the number of such PIOs/APIOs • Designate appellate authority for the first appeal within the public authority

21. Obligations of Public Authorities • Publication of all relevant facts relating to important policies and decisions • Provide reasons for administrative or quasi-judicial decisions to affected persons

22. Procedure for seeking information[Sec. 6] • Application can be made in writing including through electronic mediums in English or Hindi or local official language of the area. • Where request is not in writing, PIO to provide assistance to reduce it to writing. • Reasons for seeking information need not be given.

23. Fees: Section 7 • Prescribed Fees to be paid along with the application. No fee for persons below the poverty line. Application fees, to be prescribed in the rules, shall be reasonable. • Further fees, towards cost of providing information, to be intimated by the PIO. • Applicant can seek a review of the fees through an appeal to the prescribed Appellate Authority. • Applicant to be provided information free of cost in case of failure to comply with the response time-limit.

24. Fees prescribed by the Central Government: For supply of information Application fee: Rs.10. Cost of stationery: Rs. 2/each page of the information in A4/A3 size of paper and actual cost in case of larger size of paper. Cost per floppy/CD: Rs. 50. For inspection of records No fee for first hour. Rs.5 for each subsequent hour and fraction thereof. Fees: Section 7

25. Response Time : Section 7 • 30 days from the date of application. • 48 hours if involves the life or liberty of a person. • 40 days if involves the interests of a third party. • No response on application within the time limit is deemed refusal.

26. Appeals[ Section 19]: Internal • First appeal to the officer immediately senior to Public Information Officer within 30 days of decision. Appeal to be disposed of within a period of 30 days extendable upto a total of 45 days. External • Second appealto CIC/SIC within 90 days of decision of Appellate Authority. In both the appeals onus to justify denial of request shall be on the PIO. Decision of the CIC/SIC is final and binding.

27. Penalty Provisions[Sec. 20]: PIO liable to a fine of Rs. 250 per day up to a maximum of Rs. 25,000/- for • not accepting an application; • delaying information release without reasonable cause; • malafidely denying information; • knowingly giving incomplete, incorrect or misleading information; • destroying information that has been requested; and • obstructing furnishing of information in any manner. CIC/SIC empowered to impose penalty on PIO. They can also recommend disciplinary action against an erring PIO.

28. CIC/SIC-Functions [Sec.18] • Besides appeals, CIC/SIC also authorised to enquire into complaints regarding- Inability to submit an request for information because a PIO has not been appointed; Refusal/deemed refusal of information. Allegation that the fees charged are unreasonable. Allegedly incomplete or false or misleading information.

29. CIC/SIC-Powers [Sec.18] CIC/SIC granted powers of Civil Court such as – • summoning and enforcing attendance of witnesses, compelling evidence on oath and production of documents • requisitioning public records from any court or office • Any other matter which may be prescribed

30. CIC/SIC-Powers [Sec.19] contd. CIC/SIC can require Public Authorities to interalia take the following steps • Appoint a PIO. • Publish certain information or categories of information • Make necessary changes to the records management, maintenance and destruction procedures. • Enhance the training provision for officials on RTI. • Seek an annual report from the Public Authority. • Compensate for any loss or other detriment suffered by the requestor.

31. Removal of difficulties Central Government empowered to issue orders to remove difficulties in the implementation of the Act.(Sec. 30)

32. Thank You

33. What is Information Information is any material in any form. It includes records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form. It also includes information relating to any private body which can be accessed by the public authority under any law for the time being in force.

34. What Right a citizen has under the Act • A citizen has right to information at par with the Members of Parliament. • A citizen has a right to seek information from a public authority which already exists and is held by the public authority. • The CPIO is not supposed to: • create information; • to interpret information; • to solve the problems raised by the applicants; • to furnish replies to hypothetical questions. • The right includes: • inspection of work, documents and records; • taking notes, extracts or certified copies of documents or records; and • taking certified samples of material.

35. Format For Information The information shall ordinarily be provided in the form in which it is sought. Supply of information in a particular form may be denied: if it results into disproportionate diversion of the resources; if it may cause harm to the safety or preservation of the records. Information may be had in the form of: Diskettes; Floppies; Tapes; Video cassettes; Any other electronic mode. Through print-outs Information in the form of diskettes etc. may be denied if it is not stored in a computer or in any other device.

36. Rendering Assistance to Applicants • The Central Public Information Officer shall render reasonable assistance to the applicants. • Such assistance would include: • Help in writing application; • Help to sensorily disabled persons.

37. Assistance Available to CPIO • Central Public Information Officer may seek the assistance of any other officer. • The officer, whose assistance is so sought shall be deemed to be a Central Public Information Officer. • Such officer would be liable for contravention of any provisions of the Act like a Central Public Information Officer.

38. Fee for Seeking Information • Application fee Rs. 10/- • Additional fee • A4 or A3 size paper Rs. 2/- each page • Larger size paper Actual cost involved. • Samples or models Actual cost involved. • Diskettes or floppy Rs.50/- • Publications As price fixed for it. • Inspection of records Free for one hour Rs. 5/- for subsequent hour • No fee for BPL families. • Mode of payment of fee: • Cash • Demand draft • Banker’s cheque • Indian Postal Order

39. Scrutiny of Application • CPIO should check: • Whether application if accompanied by fee; • Whether application is accompanied by BPL certificate; • Whether the subject matter concerns other Public Authority; • Whether the application involves third party; • Whether application relates to exempted information.

40. Supply of Information • If the information sought is exempt from disclosure, request may be rejected; • Information which is not exempted should be provided; • If the request is rejected, the applicant should be informed :   (i) the reasons for such rejection; • (ii)the period within which an appeal may be preferred; and • (iii)the particulars of the appellate authority. • If additional fee is required to be paid, the applicant should be informed: (i)the details of further fees; • (ii)the calculations made to arrive at the amount of fees; • (iii)about the right to appeal against the demand; • (iv) the particulars of the appellate authority; and • (v) the time limit within which the appeal can be made.

41. Time Period for Supply of Information • Supply of information in normal course 30 days • Supply of information concerning the life or liberty 48 hours • Supply of information if request received through CAPIO plus 5 days • Supply of information on transferred applications: • In normal course 30 days+ • If the information concerns the life or the liberty 48 hours+ • Supply of information by exempted organizations • If information relates to allegation of violation of human rights 45 days • In case information relates to allegations of corruption 30 days • Supply of information if it relates to third party As per prescribed procedure • Supply of information if additional fee is involved Exclude the period intervening between information about fee and receipt of fee.

42. Exclusions Intelligence and security organisations established by the Central or State Governments as notified from time to time. However, information relating to alleged corruption or human rights violations is not exempted from disclosure.

43. Exemptions • Information which would prejudicially affect sovereignty and integrity of India; security/strategic/scientific/economic interests of the State; relation with foreign State • Information which might incite an offence • Information which is forbidden by a court; that causes a breach of privilege of the Legislature; would harm the competitive position of a third party;

44. Exemptions is held in fiduciary relationship, unless larger public interest warrants disclosure; received in confidence from foreign Government; would endanger the life of any person; would impede the process of investigation; would involve an infringement of copy right. • Personal information which has no relationship to any public activity or interest • Cabinet papers including records of deliberations of the Council of Ministers, Secretaries and officers;

45. Overriding effect[Sec.22] The provisions of the Act have an overriding effect over anything inconsistent contained in the Official Secrets Act, 1923 or any other law or instrument

46. Penalty Provisions[Sec. 20]: PIO liable to a fine of Rs. 250 per day up to a maximum of Rs. 25,000/- for • not accepting an application; • delaying information release without reasonable cause; • malafidely denying information; • knowingly giving incomplete, incorrect or misleading information; • destroying information that has been requested; and • obstructing furnishing of information in any manner. CIC/SIC empowered to impose penalty on PIO. They can also recommend disciplinary action against an erring PIO.