Consolidated Homeless Fund Application Workshop

1. Consolidated Homeless Fund Application Workshop Consolidated Homeless Fund Partnership January 2013

2. INTRODUCTION • Welcome & Overview • Introductions • Handouts

3. INTRODUCTION Updates – • Coordinated Access Plan • Upcoming Webinars • Other updates?

4. INTRODUCTION Resources – • Interim Regulations – http://www.hudhre.info/documents/HEARTH_ESGInterimRule&ConPlanConformingAmendments.pdf • Resource Exchange – http://www.hudhre.info/index.cfm • OHCD Website – http://www.hrc.ri.gov/index.php

5. INTRODUCTION CHF Funding Sources: • City of Pawtucket, Emergency Solutions Grant Program ($151,436) • City of Providence, Emergency Solutions Grant Program ($411,969) • City of Woonsocket, Emergency Solutions Grant Program (97,607) • State of Rhode Island, Emergency Solutions Grant Program ($590,995) • State of Rhode Island, Title XX Homeless Funds ($1,368,385) • State of Rhode Island, HRC Homelessness Resources ($1,380,000) • TOTAL: $4,000,392

6. INTRODUCTION • Funding not included in CHF: • HUD McKinney Homeless Funding through RIH (Continuum of Care) • Other Title XX programs still managed by DHS • State and Local Community Development Block Grants • Emergency Food and Shelter Board/FEMA • Community Services Grant/Legislative Grant

7. INTRODUCTION • CHF Important Dates

8. INTRODUCTION • Goal/Purpose of Partnership • Reduce administrative burden on grantees, to allow more resources and time to be allocated to client services. • Develop consistent policies and procedures across municipal boundaries to allow for more effective and efficient programs and services. • Increase efficiency and reduce the duplication of administrative efforts across municipal and state units of government.

9. INTRODUCTION • General Objectives of CHF: • Support existing homeless shelter and service providers: • Operating and maintaining of emergency shelters. • Support of essential services. • Provide emergency assistance to individuals and families who are currently homeless or face imminent homelessness (financial assistance and housing stabilization services).

10. INTRODUCTION • CHF Eligible Activities • Shelter Operations/Maintenance • Essential Services • Shelter Prevention and Shelter/Street Services • Shelter Improvements • HMIS Management & Coordination

11. INTRODUCTION • CHF Eligible Populations • There are two eligible populations identified for Consolidated Homeless Fund programs:* • Homeless as defined by HUD (Categories 1 – 4) • Literally Homeless • Imminently homeless (within 14 days) • Unaccompanied youth/families who meet other Federal homeless definition (must also meet additional criteria for HUD, similar to 2) • Fleeing/attempting to flee Domestic Violence • At risk of Homelessness as defined by HUD *Please refer to HUD’s full definition of homelessness and at risk of homelessness; what is listed above is only a summary.

12. HUD & OIG

13. What is OIG? The HUD Office of Inspector General (OIG) became statutory with the signing of the Inspector General Act of 1978 (Public Law 95-452) The OIG is an independent office within HUD. As an independent official appointed by the President the IG is free from undue influence or constraints in performing his function.

14. HUD/OIG Mission Statement Promotes the integrity, efficiency and effectiveness of HUD programs and operations to assist the Department in meeting its mission. Detects and prevents waste, fraud, and abuse. Seeks administrative sanctions, civil recoveries and/ or criminal prosecution of those responsible for waste, fraud and abuse in HUD programs and operations.

15. Where is OIG in New England? Manchester, NH Boston, MA Hartford, CT

16. HUD & OIG

17. What is OIG? The HUD Office of Inspector General (OIG) became statutory with the signing of the Inspector General Act of 1978 (Public Law 95-452) The OIG is an independent office within HUD. As an independent official appointed by the President the IG is free from undue influence or constraints in performing his function.

18. HUD/OIG Mission Statement Promotes the integrity, efficiency and effectiveness of HUD programs and operations to assist the Department in meeting its mission. Detects and prevents waste, fraud, and abuse. Seeks administrative sanctions, civil recoveries and/ or criminal prosecution of those responsible for waste, fraud and abuse in HUD programs and operations.

19. Where is OIG in New England? Manchester, NH Boston, MA Hartford, CT

20. DETECTING FRAUD

21. Public Corruption Mortgage Fraud Grant Fraud Program Fraud HUD/OIG Investigations

22. HUD CPD Staff State/Local Agencies Other LE Agencies Newspapers Public Hotline Identifying Potential Investigations

23. Potential Fraud • Misuse of Funds • False Eligibility • False Deeds • Misrepresenting Landlord • Multiple Applications • Identity Theft • Conflict of Interest

24. False Statements Theft/Embezzlement Wire Fraud Theft or Bribery Involving a Federal Program False Claims Mail Fraud Public Corruption PotentialFraud Violations

25. Allegations of Fraud/Corruption Failure to follow regulations Failure to provide proper documentation Things to Report

26. Ex-Layton administrator sentenced for misusing funds • A former Layton city administrator has been sentenced for misappropriating federal dollars intended for low-income housing projects to pay his own salary. • Three years of probation, and ordered to pay $116,064 in restitution. • Embezzling public funds.

27. Former Director of Community Development for the city of East St. Louis was sentenced • Three years in federal prison, $6,000 fine, $300 special assessment, and three years of supervised release following his prison sentence. • Two counts of aiding and abetting wire fraud and one count of accepting improper benefits in connection with business conducted by his office.

28. Lewiston Developer sentenced to 14 Months in Federal Prison • 14 months incarceration, followed by three years probation, $180,000 in restitution. • Fraud and embezzlement. Misappropriating Federal money.

29. Asbestos Contractor pled guilty to Conspiracy to accept bribe • Admitted accepting $10,000 in bribe to steer a HUD contract for the demolition of property to the company whose owner gave him the bribe. • Faces five years in Federal prison and $250,000 fine.

30. Alexander Rosania – Special Agent Direct Line: (617) 994-8465 Email: arosania@hudoig.gov OIG National Hotline – (800) 347-3735 hotline@hudoig.gov New England RegionContact

31. HEARTH ACT Updates & Implications

32. INTRODUCTION • HEARTH – Homeless Emergency and Rapid Transition to Housing Program (HEARTH) • ESG – Increase for IHSP & HMIS Activities • Allocations reduced from last year, as we had supplemental IHSP funds last year. • Regulation Changes – • Statewide Assessment Process • New Definition of Homelessness • Other Program Requirements

33. HEARTH OVERVIEW • Other Changes: • Increased emphasis on HMIS data quality and performance outcomes and outputs. • Employee compensation and other overhead costs directly related to carrying out services are eligible costs of those program components. • Indirect Cost Allocations are now eligible. • The Partnership must pay each subrecipient for allowable costs within 30 days after receiving the subrecipient’s complete payment request.

34. APPLICATION

35. APPLICATION • Submit – • Paper Application – to Darlene • Electronic Application – to Darlene • One Application Per Activity Type: • Shelter Rehabilitation • Shelter Operation (NEW OFS Application) • Essential Services for Homeless Persons • Intensive Housing Stabilization Program • HMIS Management & Coordination

36. APPLICATION • CHF Review Process – • Capacity (20%) • Need (20%) • Area/Population Served • Design (20%) • Beds, Clients, Services • Performance (20%) • HMIS, Consumer input, Measures • Increased emphasis on this factor • Financial (20%) • Budget, Match, Fundraising

37. APPLICATION • Distribution Estimates –

38. CLIENT ASSESSMENT & SERVICE PLAN STANDARDS

39. HMIS CLIENT ASSESSMENT & SERVICE PLAN STANDARDS

40. CLIENT ASSESSMENT & SERVICE PLAN STANDARDS • REFER – • Outreach to Community & Improve Referrals • ASSESS – • Short Standardized Assessment Form for all CHF Providers • Prioritize planning for return to Permanent Housing at program entry. • RESPOND – • CHF Providers are system “responders” • Successful outcomes incentivized through annual Performance based “Bonus Awards” • HOUSE - • The ultimate goal for all homeless households is to exit the system. • Once households are housed, CHF providers will offer follow-up case management services and resources on an “as needed basis” (IHSP, LIHEAP, etc).

41. DOCUMENTATION & ADMINISTRATION

42. DOCUMENTATION & ADMINISTRATION • ALL CHF Providers must: • Enter beneficiary data into HMIS (or Domestic Violence Provider Database) accurately and on a timely basis. • Follow the documentation standards in the CHF Manual. • See recent webinar! Posted on our website: www.chfpartnership.org

43. DOCUMENTATION & ADMINISTRATION • ALL CHF Providers must: • Agree to participate in periodic onsite monitoring • Send staff to period workshops • Routinely request payments • Adhere to federal and state regulations (including requirements applicable to their ultimate funding source.)

44. PERFORMANCE MEASUREMENT

45. PERFORMANCE MEASUREMENT • CHF Providers will be held to performance standards outlined in their contracts. • These performance objectives will be discussed and outlined in greater detail during the award and contracting phase following the review of submitted applications. • If an agency repeatedly fails to meet their performance objectives current and/or future funding may be jeopardized. • Periodic progress reports will be issued to providers to track progress.

46. PERFORMANCE MEASUREMENT • Performance Outcomes may include:* • High number of clients exited to permanent housing; • Low number of clients exiting to emergency shelter; • High number of clients exiting shelters with an increase in income; • High number of chronically homeless clients exiting to permanent housing; or • High numbers of clients with a reduced length of shelter stay, prior to permanent housing. • Low number of clients with repeated episodes of homelessness. *The Homeless Management Information System (HMIS) will be used to track these outcomes, so the capacity to collect and enter data into HMIS is very important for any prospective applicant.

47. BREAK

48. SHELTER IMPROVEMENTS

49. SHELTER IMPROVEMENTS • Eligible Participants – • Individuals and families who are homeless. • Eligible Costs – • The conversion or renovation of buildings to be used as emergency shelter for homeless families and individuals. Eligible costs include: • Labor • Materials • Tools • Other costs for renovation, including soft costs

50. SHELTER IMPROVEMENTS • Minimum Period of Use – • Major Requirements – • The emergency shelter must be owned by a government entity or private nonprofit. • Any renovations shall be sufficient to ensure that the building involved is safe and sanitary (review the Shelter Inspection Form in the Appendix).