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Data Quality for Criminal Justice Framework Project

Data Quality for Criminal Justice Framework Project. INTRODUCTIONS. Implementation Team. Steering Committee. Administrative Office of Pennsylvania Courts (AOPC) CDI, Inc. (District Attorney records management system)

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Data Quality for Criminal Justice Framework Project

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  1. Data Quality for Criminal Justice Framework Project

  2. INTRODUCTIONS

  3. Implementation Team

  4. Steering Committee • Administrative Office of Pennsylvania Courts (AOPC) • CDI, Inc. (District Attorney records management system) • County Chief Adult Probation & Parole Officers’ Association of Pennsylvania • County Commissioners Association of Pennsylvania (CCAP) • County Jails - Berks, Indiana, Lancaster • Digital Solutions, Inc. (AP & Jail records management systems)

  5. Steering Committee (con’t.) • Pennsylvania Justice Network (JNET) • Juvenile Detention Centers Association of PA (JDCAP) • PA Board of Probation & Parole  • PA Commission on Crime & Delinquency (PCCD)  • PA Commission on Sentencing   • PA Department of Corrections  • PA District Attorneys Association/Institute • PA Juvenile Court Judges' Commission (JCJC)  • PA Office of Attorney General • PA State Police

  6. Data Quality Overview

  7. What is the concern? • Good quality data and consistent data within criminal justice records management systems. Who does it impact? • All users of criminal justice information. Where do we start? • County District Attorney, Adult Probation, and Jails.

  8. User Enters Data PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit Records Management System DQ Goal: 90% OTN & SID Reporting Rate Reports Display Data

  9. Data Entry Standard The National Information Exchange Model (NIEM) has been the standard provided for entering data. This model has been adopted by the national government, PA state agencies and local agencies.

  10. Benefits to Participating Counties • NIEM compliance and data standardization at the county level. • Access to additional resources to assist with historical record clean-up. • Improvement in JNET and PSP data submission and acceptance.

  11. Pilot

  12. Pilot Results • Creation of toolkit that identifies data elements critical to criminal history. • Five participating counties: • Allegheny • Berks • Franklin • Mifflin • Venango

  13. Pilot Results • Over 80 percent improvement in submission success rates to PSP and JNET.

  14. DQ2 Update

  15. Initial NIEM Compliance Averages

  16. Lessons Learned • Judge names and religion consistently ranked as most error prone fields

  17. Judge List Example • ALLEGHENY COUNTY • AMMERMAN • AMMERMAN, FREDRIC • AMMERMAN, FREDRIC J • ARNER, JAMES G • ARNER, JAMES G. • BELL, JANET • BELTRAMI • BIGLEY, GERARD • BIGLEY, GERARD M • BLAHOVEC • BLAHOVEC, • BLAHOVEC, JOHN • BLAHOVEC` • BLAHOVED

  18. Dashboarding Examples

  19. Lessons Learned (con’t) • Development environment necessary • Verify backup and restore process

  20. DQ Action plan

  21. Next Steps • Review initial reports and score • Create development environment • DQ Team implements recommendation in development • County reviews changes and finalizes in development • Deployment in production scheduled and executed during system downtime

  22. Adult probation

  23. Jail

  24. Timeframe • Execution is approximately 10 business days AFTER development environment availability • Engage DSI, county IT, County CJ team

  25. Add’l CCAP Programs of Interest

  26. User Enters Data PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit CJIEP Optional Program CJIEP takes AOPC Court Case Event message and populates DSI System electronically Records Management System Crystal Support Optional Program Crystal Reports Support program writes/customizes reports Reports Display Data

  27. DQ Goal 90% OTN & SID Reporting Rate CJIEP electronically populates missing information!

  28. Criminal Justice Information Exchange Project (CJIEP) • Registration and setup coordinated by CCAP. • Installation requires technical coordination between the county, CCAP, JNET, and AOPC. • Annual maintenance/service fees apply. • May subscribe to receive messages for one or all three offices (DA, AP, Jail).

  29. Criminal Justice Information Exchange Project (CJIEP) • County enters CPCMS information • AOPC generates a Court Case Event Message (CCE) • CCE is delivered through JNET • CJIEP picks up message and updates available DSI/CDI/ITI systems

  30. Criminal Justice Information Exchange Project (CJIEP) • Message types - Bind case over, Report Probation Sentence, Noncompliance Sentence Modification, Sentence Modified.

  31. Benefits • Update DSI software directly with Criminal Complaint information • Offender SSN, OTN, SID, Address • Charges – imported instead of typed!

  32. Website: http://pacounties.org/TechnologyServices/Pages/CriminalJusticeProjects-CJIEP.aspx

  33. Crystal reports support

  34. Crystal Reports Support • Crystal Reports assistance/writing • Crystal Reports training • Online virtual report repository

  35. participation

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