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OK, Let’s Talk Budgets

OK, Let’s Talk Budgets. Virginia has standardized the school division budgeting process There are seven budget categories How many are showing on the budgets you brought this evening? Try and find the major categories. Budget Time Frames in Virginia.

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OK, Let’s Talk Budgets

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  1. OK, Let’s Talk Budgets • Virginia has standardized the school division budgeting process • There are seven budget categories • How many are showing on the budgets you brought this evening? • Try and find the major categories.

  2. Budget Time Frames in Virginia • Counties must have budget by May 1st or within 30 days of estimate of State funds. • Cities budgets must be approved by May 15th • Why do you think there is a difference?

  3. Budget Categories • Instruction • Administration, attendance, and health • Pupil Transportation • Operation and Maintenance • Food Service (and non-instructional) • Facilities • Debt and Fund Transfers

  4. Instruction • Teacher salaries, apportionment of School Board Office instructional personnel, supplies, texts, professional development, and others • Usually takes 70-80% of the budget • If this percentage is exceeded it may be an indication of problems? Why?

  5. Admin., Attendance, & Health • All administration functions, salaries, supplies, professional development, expenses • All attendance (visiting teachers, etc) functions, salaries, related expenses • All Health (school nurses, etc) functions • Generally runs 5-10% of the budget

  6. Pupil Transportation • You’ve got it! • Yellow busses • Drivers’ salaries, benefits, professional development, etc. • Oil, gas, bus purchases, maintenance on busses, etc. • Percentage varies from rural/urban (3-7%)

  7. Operations and Maintenance • Maintenance costs for buildings including salaries and benefits, maintenance materials, and supplies • Does not not include capital construction • Varies extensively depending on how facilities are cared for

  8. Food Service • Cafeteria expenses • By law this category must be self-supporting • Includes furniture, food, salaries, equipment, and related expenses • Usually does not appear as a percentage of budget

  9. Facilities • Buildings and grounds construction, capital repairs, major replacement/renovations, etc. • Includes all expenses associated with facilities construction • Varies as a percentage of budget depending on governing body

  10. Debt and Fund Transfers • Debt is usually coordinated by the governing body with some exceptions • Includes VPSA, LLF for construction and land acquisition • Fund transfers – technical – grants transferred to other funds – i.e. Title 1, and other federally-funded programs. Think of this as a holding tank for funds that come in and must go out to other areas – instruction, administration, etc.

  11. Your Job • Try to figure out how your budget is organized • Can you identify the seven categories in your budget? • If you can not find seven categories, how many categories can you find? • What percentage is spent on each?

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