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CDBG Changes in IDIS

CDBG Changes in IDIS. U.S. Department of Housing and Urban Development. Welcome. Purpose: Provide background/status of IDIS changes in Release 11.4 Listen to feedback Answer questions. Purpose of System Changes.

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CDBG Changes in IDIS

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  1. CDBG Changes in IDIS U.S. Department of Housing and Urban Development

  2. Welcome Purpose: • Provide background/status of IDIS changes in Release 11.4 • Listen to feedback • Answer questions

  3. Purpose of System Changes Enhance the role of IDIS as a tool to strengthen the oversight of CDBG activities.

  4. IDIS Release 11.4 How we got here…

  5. Results of OIG Audit October 31, 2011 Finding: HUD did not adequately use its system to provide oversight of its Block Grant program • $67million disbursed by over 1,300 activities that grantees cancelled with draws • Nearly $3 billion associated with more than 20,000 activities that grantees failed to complete for up to 11 years

  6. HUD did not……. • Have policies and procedures requiring it to routinely use IDIS data to provide oversight of long-standing open activities and activities that were cancelled with draws • Did not evaluate the adequacy of actions grantees took regarding these activities

  7. Conclusion Significant amounts of CDBG funding disbursed nationwide did not… • Benefit low- and moderate-income persons, • Aid in preventing or eliminating slums or blight, or • Meet community development needs having a particular urgency

  8. Result Puts in jeopardy: • All the good work you do • CDBG program funding levels • CDBG program

  9. CDBG Response to Audit CDBG actions in response to the audit have included: • Resolving the nearly 23,000 long-standing open activities and activities cancelled with draws • Issuing activity resolution and reporting guidance • Incorporating review of IDIS data into monitoring procedures in the monitoring handbook • Creating “IDIS Resources for the CDBG Program” page on hud.gov • Implementing IDIS system changes to prevent longstanding open activities, reduce the number of activities that are cancelled with draws, and track revised draws

  10. Overview of System Changes The new functionality includes: • Flagging and requiring remediation plans for the following activities: • Activities without draws for 12 months • Activities with no accomplishments reported after three years • Activities that are 80% drawn down no accomplishments reported • Requiring approval for activities that grantees want to cancel with draws • Requiring justifications for draws revised from one activity to another

  11. Planned Modifications Scheduled for IDIS Release 11.5, May 30, 2013 • One Remediation Plan per At-Risk Activity, no matter how many “at-risk” conditions it meets • Exempt public facilities and certain economic development activities from the 80 percent drawn and no accomplishments factor • Due dates For Remediation Plans will appear on Review Activities list

  12. These Changes are about… OVERSIGHT not COMPLIANCE

  13. Compared to Recent HOME Changes • Similar: • Flagged activities show up on a banner and require entry of narrative fields and dates • But different: • CDBG changes do not block grantee access to activities • No automatic impact on activities

  14. Working with these Changes • Initially, a large backlog of activities, requiring both grantee and field office action, has been flagged • Deadlines for action by grantees and field offices • Extending deadlines for initial backlog—three months for grantee action and three months for FO action instead of two weeks • Work with your field office • Grantees may need to go into IDIS more frequently

  15. Remediation Plans HUD is more likely to approve plans: • That have specific timelines • That have everything in place, including developers and legally committed financing • When agreements ensure that CDBG funds are repaid in case of failure • When comprehensive underwriting practices were exercised • When relevant details are provided

  16. Remediation Plans Samples of Adequate Justifications

  17. Remediation Plans

  18. An Inadequate Remediation Plan

  19. Status of At-Risk Activities All CDBG Grantees

  20. Status of At-Risk Activities Entitlement Communities

  21. Great Job!

  22. Need Help? • Contact your field office to have HUD complete certain activities for you • Webinar Converted/older activities that were never funded Pre-2000 IDIS malfunctions/new data requirements Other

  23. Need Help? • Contact your field office to have HUD complete certain activities for you • Webinar Converted/older activities that were never funded Pre-2000 IDIS malfunctions/new data requirements Other

  24. Resources • Grantee Instructions • Webinar • FAQs On OneCPD website and www.hud.gov/offices/cpd/systems/idis/cdbg

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