New Federal and State Ethnicity and Race Categories

1. New Federal and State Ethnicity and Race Categories Background on New Requirements and Implications for CEDARS Office of Superintendent of Public Instruction

2. New standards for collecting and reporting ethnicity and racial data have been adopted that… • Allow individuals to more accurately identify themselves; • Are required for federal education funding and accountability reporting; • Align with other agencies that are using the new standards, • Are consistent with census data and other national data sets used for policy analyses; and • Better reflect population changes. Office of Superintendent of Public Instruction

3. New Ethnicity and Race Data Timeline • Implementation of new categories for ethnicity and race is the 2010-2011 school year. • CEDARS data for September 2010 must include data in File L (Ethnicity) and File M (Race) • Districts can start earlier Office of Superintendent of Public Instruction

4. These new standards affect how ethnicity and race data are collected and reported • We currently collect and report ethnicity using: Asian, Native Hawaiian/Pacific Islander, Black or African American, Hispanic, Caucasian, American Indian or Alaskan Native, Multiracial and Unknown • Federal requirements now require a separation of ethnicity (Hispanic/Non-Hispanic) and race. • Data collection will now require a two-part question: 1. Is your child Hispanic/Latino or Not Hispanic/Latino? 2. What is your child’s race? Office of Superintendent of Public Instruction

5. These new standards affect how ethnicity and race data are collected and reported, cont’d • Everyone must have a response to both questions. Each of us is either Hispanic/Latino or not, and (regardless of whether we are Hispanic/Latino or not) we are of at least one race. • Hispanic/Latino is not considered a race. • People whose ethnicity is Hispanic/Latino are also of one or more race. • The new Federal requirements also say Unknown, Multiracial, and Not Provided will not be valid responses to ethnicity or race identification questions. • If parents, guardians, or students do not provide ethnicity and race information, districts are responsible for assigning categories based on observation. Office of Superintendent of Public Instruction

6. Collecting Ethnicity Data in Washington • Minimum federal requirements for collecting ethnicity: • Hispanic/Latino • Not Hispanic/Latino • State requirements for ethnicity follow federal guidelines, but instead of just “Hispanic/Latino”, parents, guardians, and students can select one or more of these categories: • Cuban, Dominican, Spaniard, Puerto Rican, Mexican/ Mexican American/Chicano, Central American, South American, Latin American, and Other Hispanic/Latino. • Not Hispanic/Latino is the other selection Office of Superintendent of Public Instruction

7. Collecting Ethnicity Data in Washington Question 1. Is your child of Hispanic or Latino origin? (Check all that apply.) Office of Superintendent of Public Instruction

8. Collecting Race Data in Washington • Federal standards for collecting race data include the selection of one or more of these categories: • American Indian or Alaska Native • Asian • African American or Black • Native Hawaiian or Other Pacific Islander • White • OSPI has adopted standards that allow one or more selections from 57 categories. • The new OSPI categories for ethnicity and race are consistent with data collected by the US Census. Office of Superintendent of Public Instruction

9. Collecting Race Data in Washington Question 2. What race do you consider your child? (Check all that apply.) Office of Superintendent of Public Instruction

10. Collecting New Ethnicity and Race Data in Washington • These racial groups were selected because: • They reflect the major population groups in Washington state. • The American Indian groups include all recognized Washington state tribal groups. Office of Superintendent of Public Instruction

11. Sample Ethnicity & Race Data Collection Form Office of Superintendent of Public Instruction

12. What do new requirements mean to districts? • To prepare for new ethnicity and race categories districts will need to: • Prepare district data systems to align with these new categories. • Write to parents or guardians explaining the change in ethnic and race categories, as well as the re-inventorying process. • Re-inventory students’ ethnicity and race classifications. • Conduct staff training, especially for front line staff who collect, manage and report data. Office of Superintendent of Public Instruction

13. What do new requirements mean to districts? • New ethnicity and race categories are required for the 2010-2011 school year. • Districts can begin submitting data in new format, via CEDARS at any time before September 2010. Office of Superintendent of Public Instruction

14. What do new requirements mean in CEDARS? • For the 2009-2010 school year districts have two choices for submitting ethnicity (and potentially race) data in CEDARS • If ready to submit the new “2-Part” data, use File L for Ethnicity, and File M for Race • If NOT yet ready to submit the new “2-Part” data, continue to submit the “CSRS Ethnicity” as element 11 in File B. • Districts can switch to using Files L and M at any time during the 2009-10 school year. • If data are submitted in both Files L and M AND “CSRS Ethnicity” in Element B11, OSPI will use Files L and M for our analysis and federal reporting. Office of Superintendent of Public Instruction

15. Re-inventory of students’ ethnicity and race - examples Example 1: A student is currently classified as Hispanic. After re-inventory, this particular student is classified as Cuban for Ethnicity and White for Race. Example 2: A student is currently classified as Asian. After re-inventory, this particular student is classified as Non-Hispanic for Ethnicity and Chinese for Race. Example 3: A student is currently classified as Black. After re-inventory, this student is classified as Non-Hispanic for Ethnicity and both Black and White for Race. Office of Superintendent of Public Instruction

16. Categories for Aggregated Federal Reporting Regardless of the combination of ethnicity and race categories for any student, each student will be counted in only one of these seven categories when reporting to US Department of Education (USED) or other federal agencies: • Hispanic/Latino of any race • Black or African American • White • Asian (any of the Asian groups) • Native Hawaiian or Other Pacific Islander (any of the NH/PI groups) • American Indian or Alaska Native (any of the AI/AN groups) • Two or more races Office of Superintendent of Public Instruction

17. The following examples show how aggregate reporting will work (both to the USED and for OSPI publications) Example 1: A student who is Hispanic or Latino and Black or African American is reported only in the Hispanic/Latino aggregate category.  Example 2: A student who is Non-Hispanic or Latino and Black or African American is reported only in the Black/African American aggregate category. Example 3: A student who is Non-Hispanic or Latino and Puyallup and Nisqually is reported only in the Native American aggregate category. Example 4: A student who is Non-Hispanic or Latino and Puyallup and White is reported only in the Two or More Races aggregate category. Office of Superintendent of Public Instruction

18. For More Information For questions on data coding and student information, please contact: Andrea Meld, Data Analyst, Student Information Andrea.Meld@k12.wa.us or (360) 725-6438 Robin Munson, Director, Student Information Robin.Munson@k12.wa.us For further information on CEDARS manual, please contact: OSPI Customer Support Customersupport@k12.wa.us (360) 725-6371 or (800) 725-4311, or TTY (360) 664-3631 Office of Superintendent of Public Instruction

19. Additional Resources Equal Employment Opportunity Commission (EEOC) ReportingLink to the U.S. Equal Employment Opportunity Commission Reporting information. http://www.eeoc.gov/employers/surveys.html Federal Register Volume 72, No. 202, page 59266 (October 19, 2007) . http://edocket.access.gpo.gov/2007/pdf/E7-20613.pdf National Forum on Education Statistics, Race/Ethnicity Data Implementation Task Force. (2008). Managing an Identity Crisis: Formal Guide to Implementing New Federal Race and Ethnicity Categories (NFES 2008-802). National Center for Education Statistics, Institute of Education Series, U.S. Department of Education. Washington, DC. http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2008802 US. Department of Education – New Race and Ethnicity Guidance for the Collection of Federal Education Datahttp://www.ed.gov/policy/rschstat/guid/raceethnicity/index.html Office of Superintendent of Public Instruction