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Cloud File Structures Arm Yourself With Information Presented by: Russell Greenwald

Cloud File Structures Arm Yourself With Information Presented by: Russell Greenwald.

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Cloud File Structures Arm Yourself With Information Presented by: Russell Greenwald

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  1. Cloud File StructuresArm Yourself With InformationPresented by: Russell Greenwald

  2. Insource Services offers cost-effective, outsourced expertise and services to organizations experiencing growth and change. As a trusted partner, Insource can perform all accounting and finance, technology, and human resources back office functions, in addition to providing CFO, CIO, and senior HR leadership and counsel. Insource Overview

  3. Agenda • Why should I care about Cloud Systems? • General benefits • Why are trends moving in Cloud direction? • Where will Technology be in 3-5 years? • What do I need to ask? • Document your requirements • Different types of cloud file systems • Cloud product overview • Pros, Cons, Pricing • DEMO • Assessment List • Implementation Strategy • Questions

  4. Why should I care about Cloud Systems? General Benefits • Access • Lower IT Overhead • Disaster Recovery Why are trends moving in Cloud direction? • Aging Systems • Amazon EC2 Model • Faster Internet Where will Technology be in 3-5 years? • The Cloud is not new • Hybrid as some cloud providers are not fiscally stable • No offline

  5. What do I need to ask? Document your requirements … what are you trying to accomplish? • Remote Access • Highly secured Sensitive Data • Mass CMR 17 (structure and permissions) • Co-editing documents • Microsoft Office Compatibility • What other types of files do you use? • Corporate Intranet • Budget

  6. Different types of cloud file systems

  7. Cloud Product Overview

  8. Cloud Product Overview Continued

  9. Cloud Product Pros

  10. Cloud Product Pros Continued

  11. Cloud Product Cons

  12. Cloud Product Cons Continued

  13. Cloud Product Pricing • Dropbox • $795.00 a year for first 5 users/$125.00 a year for each additional user • 30% discount for NFP • Box • $15.00 per user/month • Google • Free for NFP • $50.00 per user/year for increased video and document storage • Office 365 • $6.00 per user/month • $9.00 per user/month with full Office version • MS NFP pricing approval necessary • Terminal Server • 2 servers at $3-4,000 • Windows server 2008 R2 $139.00 • Windows licenses $6.00 per user • Offsite backup $$ • IT maintenance of systems $$

  14. Common Questions • Is the cloud secure? • Cloud provider business viability • Can I store my sensitive information in the cloud? • Can the cloud support my organization’s size?

  15. DEMO Box vs. Google Docs vs. Office 365 vs. Terminal Server

  16. Secure your devices Plan around permissions and security Have a local backup in place with your cloud Research your cloud provider for longevity and security Make sure your IT vendor can support and train on the chosen system Does the cloud add value? Does it support all your document needs? Assessment List

  17. Kickoff meeting design assessment metrics Set up pilot test user group to evaluate products against metrics Training the pilot users Pilot group evaluation meeting Results and Decision Meeting to discuss all staff buy-in Plan a timeline for full implementation Full staff presentation Full staff training Begin all user migration Follow up training Implementation Strategy

  18. I would be happy to address any questions . . . Questions

  19. Russell Greenwald Director, IT Consulting Practice rgreenwald@insourceservices.com Insource Services, Inc. 148 Linden Street Wellesley, MA 02482 781-235-1490 www.insourceservices.com Thank You…

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