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Project Management

Project Management. Tips and Tools. What is Project Management?. What is a Project?. A series of activities designed to achieve a specific outcome within a set timescale. What is Project Management?.

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Project Management

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  1. Project Management Tips and Tools

  2. What is Project Management?

  3. What is a Project? • A series of activities designed to achieve a specific outcome within a set timescale

  4. What is Project Management? • Enables projects to focus on the priorities, track performance, overcome difficulties and adapt to any change

  5. Why Bother?

  6. Why Projects Fail? • Lack of co-operation and teamwork • Roles not defined • Poor planning • A creeping scope • Poor time management • Poor monitoring • Not meeting the criteria

  7. Why Projects Succeed? • Plan from the end point and work back • Everyone has a clear understanding of the criteria for success • Clear roles and responsibilities that all understand and buy in to • Communicate, communicate, communicate • Break down steps and create project review milestones to check you are on track

  8. Critical Path • A list of all activities • Look at how they relate and depend on one another • Prioritise tasks and their timing • Can more than one thing happen at the same time? • Sequencing? • Realistic? • Contingency plans – what ifs?

  9. Task list for hanging a picture • Choose place on wall for the picture • Buy screws • Screw in screws • Drill hole in the wall • Choose the picture • Hang the picture

  10. Critical Path Choose place on wall for picture Drill hole Screw in screws Start Hang picture Buy screws Choose the picture Timeline in minutes

  11. Critical Path Tasks • Prepare ingredients • Prepare cooking equipment • Assemble crockery, utensils and condiments • Lay table • Toast bread • Fry eggs • Grill bacon and tomatoes • Fry sausages • Warm plates • Serve

  12. Critical Path Diagram

  13. Gantt Chart

  14. Possible Team Roles • Coordinator • Administrator • Critic • Ideas person • Implementer • Inspector • Expert • Check individual skills!

  15. Making Decisions • Use pre-set criteria and score against these? • Will you vote? Who has casting vote? • Use of consensus • Checking back to the aims and criteria • Challenge yourselves • Ask your critical friend

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