Governor’s Office of Homeland Security & Emergency Preparedness

1. Governor’s Office of Homeland Security & Emergency Preparedness 2009 Education Outreach Program

2. Agenda • Authority to conduct PDAs • Purpose of PDAs • Sequence of Events • Responsibilities • Individual Assistance PDAs • Public Assistance PDAs • Environmental/Historical Overview • Insurance Overview

3. PRELIMINARY DAMAGE ASSESSMENTS 44 Code of Federal Regulation, § 206.33 A mechanism used to determine the impact and magnitude of damage and the resulting unmet needs of individuals, businesses, the public sector, and the community as a whole.

4. PURPOSE Information collected is used by the State as a basis for the Governor’s request, and by FEMA to document the recommendation made to the President in response to the Governor’s request.

5. WHY ? 44 CFR §206.36 : “The request must be submitted within 30 days of the occurrence of the incident in order to be considered.”

6. The Lifecycle Of An Emergency/Disaster Event Anticipated Event Issuance of Local Proclamations & Executive Orders Gov. Requests EmergencyPresidential Declaration PD Denied Activation of UCG Activation of Local EOCs Governor Declares State Of Emergency Activation of State EOC Issuance Of Proclamations & Executive Orders EmergencyOperationsOn-going PD Granted For Cat B & DFA AppealIEB Locals RequestResources From State EOC Locals Use/ExhaustResources EmergencyOperationsContinue Local Damage Assessment Activation Of Pre-qualifiedContracts Disaster AssistanceDelivered(PA/IA/HMGP) PD Granted Joint Damage Assessment Teams(FEMA/State/Local) Gov. Requests PD For Major Disaster State Responds To Local’s Resource Request AppealIEB PD Denied Or NotRequired Recovery Phase Response Phase Preparation Phase Local State/Federal

7. PDA - Sequence of Events • Event • Rapid Assessment by local Officials • Joint Assessment with State Officials • FEMA Joint Assessment • Governor’s Declaration Request • FEMA Evaluation • Presidential Decision

8. FY-2009 PA Thresholds • Parish Threshold = $ 3.28 X Parish Population • State Threshold = $ 1.31 X State Population • $ 122.00 per capita for the State will qualify for a cost share adjustment from standard 75 / 25 to 90 / 10

9. Federal Responsibilities • Provide experienced staff • Brief inspector teams • Provide material & resources • Provide cost codes • Prepare PDA reports • Determine validity of damage

10. State Responsibilities • Provide inspectors • Schedule inspections • Identify local representatives • Verify problems and needs • Identify problems beyond State and local capability

11. State Responsibilities (cont.) • Determine response capability • Declare Emergency, execute the State Emergency Plan (EOP) • Request joint PDA • Collect data for the Governor’s request • Collect management data

12. OEP Director’s Responsibilities • Maintain list of eligible PA Applicants • Implement Initial Damage Assessment Plan • Receive Preliminary assessment data • Coordinate with State Officials to determine immediate needs • Coordinate with all potential applicants within parish and cities for scheduling PDAs • Initiate Web-EOC request to GOHSEP Operations for Joint (IA/PA) PDA Mission. • Receive the Joint (State/FEMA) PDA Teams

13. Applicant Pre-Event Responsibilities • Identify all facilities you are responsible to maintain. Lay out with GPS coordinates and Address. Remember: Has to be in operation at time of event • What is the facility being used for and is there a scheduled maintenance program established • Review current Insurance Policy and coverage provided to include difference in Flood vs. Wind. Also consider Business Interruption coverage • Take pictures of all facilities to include detailed inventory of all contents to include on hand materials to be used for stabilization, i.e. wood, sand, sandbags, etc… • Train designated personnel on PDA responsibilities

14. Applicant Post Event Responsibilities • Provide knowledgeable person for the team • Identify & map damage locations • Distinguish previous vs. current disaster damage • Provide rationale for cost estimates • Provide additional relevant information • Provide information on impacts of the disaster • Identify mitigation measures • Conduct needs assessment

15. Individual Assistance Damage Assessments 44CFR, §206.48 (b) FEMA considers multiple factors to measure the severity, magnitude and impact of the disaster and to evaluate the need for assistance to individuals under the Stafford Act.

16. Individual Assistance Damage Threshold • Concentration of damage • Trauma • Special Populations • Voluntary agency assistance • Insurance • Average amount of individual assistance by the State.

17. Joint IA PDA Team FEMA IA Representative Small Business Administrative Rep State (GOHSEP) IA Representative Local Representative – Usually someone familiar levels of damage throughout the area to be assessed, i.e. Public Works personnel.

18. IA PDA Guidelines • Flooding Single Family/Multi-Family Homes (variable – depends on length of time structure was flooded, velocity, clean/dirty flood water, etc.) • Affected 0-6 inches • Minor 6-18 inches (Electrical, insulation) • Major 18-48 inches • Over 48 inches – requires further investigation • Destroyed

19. IA PDA Guidelines Affected If the living unit, porch, carport, garage, etc., was damaged but in the inspector’s judgment the living unit is still habitable, the Affected category should be used.

20. IA PDA Guidelines Minor Minor damage is when the home is damaged and uninhabitable, but may be made habitable in a short period of time with home repairs. Any one of the following may constitute minor damage: • Can be repaired within 30 days • Has more than $100 (or more than program minimum) of eligible habitability items and has less than $10,000 (or less than program maximum) of eligible habitability items under the Disaster Housing Program, Home Repair Grant • Has less than 50% damage to structure

21. IA PDA Guidelines Major Major damage is when the home has sustained structural or significant damages, is uninhabitable and requires extensive repairs. Any one of the (5) following may constitute major damage. • Substantial failures to structural elements of the residence (e.g., walls, floors, foundation) • Damage to the structure that exceeds the Disaster Housing Program Home Repair Grant maximum ($5, 400)

22. IA PDA Guidelines Destroyed-total loss or damage to such an extent that repairs are not economically feasible. Any one of the following may constitute a status of destroyed: (Should be obvious) • Structure is not economically feasible to repair • Structure is permanently uninhabitable • Complete failures to major components of structure (e.g., foundation, walls, roof) • Unaffected structure that will require demolition as a result of the disaster (e.g., floodplain)

23. IA PDA Forms FEMA Preliminary Damage Assessment Checklist Disaster Housing Program PDA Program Preliminary Damage Assessment Tally Sheet

24. IA PDA References • 44 CFR § 206.33 and 206.48 (specifically) Demonstrate / Explain in detail the following: 1) Concentration of Damage: High concentration indicate greater need than widespread. Disruption of normal community functions and services. 2) Trauma: Number of injuries and/or deaths. 3) Special Populations: Low-income, elderly, unemployed. 4) Voluntary Assistance: Extent to which voluntary agencies, State and local can meet the needs of victims 5) Insurance: Amount of insurance coverage as to off set duplication of benefit

25. Public Assistance Damage Assessments 44 CFR, § 206.48 (a)(1) Evaluate the estimated cost of Federal and nonfederal public assistance against the statewide population to give some measure of the per capita impact within the State. This figure is based on the Consumer Price Index for all Urban Consumers.

26. FY-2009 PA Thresholds • Parish Threshold = $ 3.28 X Parish Population • State Threshold = $ 1.31 X State Population • $ 122.00 per capita for the State will qualify for a cost share adjustment from standard 75 / 25 to 90 / 10

27. PA PDA Team FEMA PA Representative State (GOHSEP) Representative Local Representative – Usually a person representing the specific Applicant (governmental entity), i.e. Parish/City Public Works, School Board Engineer, Operations/Finance Director for Sheriff/Police Departments, Fire Chief.

28. PDA - Considerations - Cat A • Type - amount, spread and density • Distribution - how dense within identified area • Affected Property - farmland, roads, schools, bridges, public property, private property etc. • Affected Services - transportation, utilities or communications • Removal Requirements - Special equipment • Local Response - progress to this point

29. PDA - Considerations - Cat B • Nature of the Threat - condition that is a threat to public health, safety and or property • Describe the Protective Work - measures like pumping, sandbagging, vector control, etc. • Impact - what essential services are affected • Local Response - describe what groups are doing to deal with the problem and what additional resources are needed

30. PDA - Considerations - Cat C • Maintenance - Federal Aid or not & who, Bridge Inspection Reports • Road Type - surface material, number of lanes • Damage Description - loss of surface material, shoulder erosion, culvert washout, guard rail etc. • Alternate Routes - length of time to detour • History - extent & frequency • Impact - what effect on local activities such as schools and U.S. Postal delivery

31. PDA - Considerations - Cat D • Maintenance Responsibility - who at the time • Function - was the purpose of the dike or levee to protect farmland or community areas and was it used for flood control, irrigation, drinking water supply, or recreation • Damage Description - specify location, extent, seepage, cracks, cave-in, overtopping, erosion etc. • Impact - existing threat, need for evacuation

32. PDA - Considerations - Cat E • Function - describe use of buildings or equipment receiving damages • Prevalent construction types - masonry, steel, glass, brick, wood etc. • Damage Description - windows broken, roof off, height of water, item(s) destroyed or repairable • Impact - is the building or equipment still useable, are alternate facilities needed, service interruption • Insurance coverage - initial estimate

33. PDA - Considerations - Cat F • Function & location of the Utility - identify type of service, any safety issues • Damage Description - general description to damage to each major component • Operating Status - what length of time has service been out, when will service be returned, how many people are affected • History - previous damage history • Interim Restoration - can the damage be bypassed

34. PDA - Considerations - Cat G • Function & location of the Park - identify type of service, any safety issues • Damage Description - general description to damage to each major component • Operating Status - what length of time has service been out, when will service be returned • History - previous damage history • Interim Restoration - can the damage be bypassed

35. PA PDA Forms • PA PDA Site Specific Assessment • PA PDA Applicant Summary

36. PDA References • 44 CFR, § 206.33 through 206.48 • FEMA Publication 326, dated Sep 03 • FEMA PA Policy Digest 321, Page 98 • FEMA PA Guide 322, Pages 2, 90-91

37. www References • www. fema.gov - PDA • www. ohsep.louisiana.gov - Recovery

38. Environmental / Historical Preservation Environmental/Historic Preservation (EHP) considerations may be the last thing on your mind, however, as with all federal funding, certain requirements related to the environment must be fulfilled during response and recovery. • National Environmental Policy Act (NEPA) • National Historical Preservation Act (NHPA) • Endangered Species Act • Costal Zone Management Act • EO 11988 Floodplain Management • EO 11990 Wetlands Protection • Clean Water Act • Clean Air Act

39. Environmental / Historical Preservation Some Projects may Proceed without Detained Review: • Emergency Protective Measures and Immediate Debris Removal • Building Stabilization • Rescue & Salvage Operation to preserve life and property Some Projects Require a Review: • Debris Disposal • Where footprint is different than pre-disaster conditions • Threatened or Endangered Species, wetlands or, floodplains Projects Requiring Review and Consultation: • Improved or Alternate Projects • Where Scope of Work has Changed

40. Environmental / Historical Preservation Applicant Responsibility • Identify any potential EHP concerns and discuss with GOHSEP and/or FEMA as soon as possible on specific projects; i.e. asbestos, age of structure, location, underground storage tanks, etc….. • GOHSEP/FEMA will provide guidance on environmental laws and regulations. You MUST COMPLY with all Local Parish, State and Federal regulations pertaining to permits and licenses. • Use the Green Book

41. Applicant Pre-Event Considerations • Identify all designated areas selected for potential Debris Management Sites. Debris Management Plan. • Identify all facilities Floodplain status on most current Flood Insurance Rate Map (FIRM) of (D-FIRM). Local Floodplain Manager can assist. • Coordinate with State Wildlife/Fisheries (District) Agent any endangered species. • Coordinate with Louisiana Department of Environmental Quality to identify wetlands or watershed areas. • Coordinate with State Historical Preservation Officer (SHPO) to identify any facilities of historical or archeological sites.

42. FEMA Insurance PA Program Insurance is an important element of the Public Assistance Program. • Applicant CAN NOT claim Self-Insurance. • Disaster assistance provided by FEMA is intended to supplement financial assistance from other sources. • The Applicant must obtain insurance on damaged insurable facilities as a condition of receiving PA grant funding. • FEMA will reduce the amount of eligible PA funding for flood losses in the Special Flood Hazard Area (SFHA).

43. Applicant Pre-Event Insurance Considerations • Identify all damaged facilities that were covered by insurance at the time of the disaster and the type and amount of coverage for each. • Identify all damaged facilities for which PA funding was received previously and for which you were required to purchase insurance. Failure to maintain required insurance will render the facility ineligible for future PA funding. • Provide and make ready all pertinent insurance information (policies, declarations, insuring agreements, conditions, exclusions, and “Statement of Loss”). • Pursue payment under your insurance policy to maximize potential benefits,, thereby avoiding risk of delays or loss of Federal assistance. • Identify all facilities located in the SFHA.