Using Data to Inform Our Decisions

1. Using Data to Inform Our Decisions Dan Crump American River College Jon Drinnon Merritt College With special thanks to Patrick Perry, Chancellor’s Office, Vice Chancellor---Technology, Research & Information Systems (TRIS), for all his help and input.

2. Today’s Learning Outcomes: • Learn how/why/where data are collected • Learn how you can access this data • See some “golden nuggets” of data mining efforts • Understand accountability reporting for CCC’s

3. Some Sources of Data • Data Mart • Accountability Data/Reporting (ARCC) • Transfer Data • At the core of this is the Chancellor’s Office MIS Data Collection system

4. Chancellor’s Office MIS Data • Source: submissions from all 112 campuses/72 districts • End of term • Very detailed, unitary student and enrollment data • 1992-present • Data Element Dictionary online

5. Data Uses • Accreditation---Assessment • New and Continuing Students • Non-credit Matriculation • EOPS / DSPS • VTEA (Vocational and Technical Education Act) • BOG Waiver • Federal Integrated Postsecondary Education Data System (IPEDS) Reporting

6. Data Users • Legislative Analyst Office (LAO) • Department of Finance (DOF) • California Postsecondary Education Commission (CPEC) • Public Policy Institutes/Think Tanks • UC/CSU • Legislature – Committees and individual members • Community College Organizations (e.g. CCLC • Newspapers • Labor Unions

7. How Can I access the Data? • Data Mart – online • Reports – online • Ad-hoc report – call or email MIS

8. Data Mart (Chancellor’s Office---Technology, Research and Information Systems) • www.cccco.edu • Tab to Community Colleges->Data Mart

9. Data Mart • Student Demographics – Term • Student Demographics - Annual • Full Time Equivalent Students(FTES)  • Full Time Equivalent Students(FTES) - By Distance Education Status • Student Program Awards • Program Retention/Success Rates

10. Program Retention/Success Rates • Program Retention/Success Rates - By Distance Education Status • Transfer Velocity Project Cohort  • Student Financial Aid • Student Services Programs (DSPS/EOPS/CalWORKs) • Student Matriculation Services • Student Assessment Services • Staffing Reports

11. Golden Nuggets: Student Demographics

12. Headcount & FTES

14. Population Projections

15. HS Grad Projections

16. Enrollment Status

17. Demography: Age

18. Demography: Ethnicity/Race

19. Demography: Gender • 55% Female, 45% Male • Ratio hasn’t changed +/- 1% in 15 years

20. Demography of Success • “It is not so important who starts the game but who finishes it.” –John Wooden

21. Demography of Parity (Example)

22. Demography of Process

23. Demography of Persistence

24. Demography of AA/AS/Cert

25. Demography of Transfer

26. Transfer Data • Located at CPEC website: www.cpec.ca.gov Tab to Detailed Data->Transfer Pathways • Also in Accountability Report (ARCC), Research website www.cccco.edu Tab to Chancellor’s Office/ Divisions/TRIS/Research/ARCC

27. Importance of Transfer in BA/BS Production • High dependence on CCC transfers in BA/BS production at CSU/UC • CSU: 55%...and declining • UC: 28%...and steady • 45% of all BA/BS awarded from public institutions were from CCC transferees

28. But…Times are a-Changing… • Measuring Transfer

29. Transfer Measurement 101 • Method #1: Volumes • “How many students transferred in year X from CCC’s to other institutions?” • Method #2: Rates • “Of all the students who started in Year X, what % of them eventually transferred in X number of years?”

30. Transfer Volumes • Very common metrics: • Annual volume of transfers from CCC to CSU/UC • CSU: ~37,000 annually • UC: ~14,000 annually • In-State Private (ISP) and Out of State (OOS): ~13,000-15,000 annually each

31. Transfers: In State (not CSU/UC)

32. Transfer: Sector of Choice

33. Measuring Transfer: Rates • “Transfer Rate” is frequently mistaken for transfer volume • Rates are ratios---percentages • “We transferred 352 people this year” is not a transfer rate • “We transferred 38% of students with transfer behavior within 6 years of their entrance” is a transfer rate

34. Transfer Pool Proxies • Transfer Directed • Completed Transfer Math and English • Transfer Prepared • Completed 60 UC/CSU transferable units • Transfer Ready • Completed Math, English, and 60 units • These are starting to go down

35. Accountability Reporting • ARCC Report: annual • “Dashboard” accountability report—not “pay for performance” • Online: 800+ page .pdf • AB 1417

36. ARCC – Accountability Reporting for Community Colleges • The Model: • Measures 4 areas with 13 metrics: • Student Progress & Achievement-Degree/Certificate/Transfer • Student Progress & Achievement-Vocational/Occupational/Workforce Dev. • Pre-collegiate improvement/basic skills/ESL • Participation • “Process” is not measured

37. Student Progress & Achievement: Degree/Certificates/Transfer • College: • Student Progress & Achievement Rate(s) (SPAR) • “30 units” Rate for SPAR cohort • 1st year to 2nd year persistence rate • System: • Annual volume of transfers • Transfer Rate for 6-year cohort of FTF’s • Annual % of BA/BS grads at CSU/UC who attended a CCC

38. Student Progress & Achievement: Voc/Occ/Workforce Dev • College: • Successful Course Completion rate: vocational courses • System: • Annual volume of degrees/certificates by program • Increase in total personal income as a result of receiving degree/certificate

39. Precollegiate Improvement/Basic Skills/ESL • College: • Successful Course Completion rate: basic skills courses • ESL Improvement Rate • Basic Skills Improvement Rate • System: • Annual volume of basic skills improvements

40. Participation • College: • None yet…but coming. • System: • Statewide Participation Rate (by demographic)

41. Major Advancements of ARCC • Creating participation rates. • Creating a viable graduation/transfer rate. • Finding transfers to private/out of state institutions. • Doing a wage study. • Creating peer groups.

42. Other Data • Program Approval Database • Fiscal Data