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Sharpdesk 3.1 Overview

Desktop. Imaging. Composer. Search. Sharpdesk 3.1 Overview. What is Sharpdesk?. Desktop Document Management Software. Used in conjunction with “Send to Desktop” from your Sharp copier/printer/scanner Enables you to manage scanned and text files View Organize Annotate Edit Combine

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Sharpdesk 3.1 Overview

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  1. Desktop Imaging Composer Search Sharpdesk 3.1 Overview

  2. What is Sharpdesk? Desktop Document Management Software • Used in conjunction with “Send to Desktop” from your Sharp copier/printer/scanner • Enables you to manage scanned and text files • View • Organize • Annotate • Edit • Combine • Distribute • Output • Retrieve • Easy to use

  3. Sharpdesk: Desktop Elements Output Edit (OCR) Compose Store Input View

  4. Sharpdesk 3.1: Desktop Combine (Access via drag & drop, file menu, tool bar, context menu) Combined file has Baby file on top and retains dragged file name Drag Baby file on top of Boy in Sunglasess file

  5. Sharpdesk 3.1: Desktop Split (Access through file menu, tool bar, context menu) Select first page of desired new set, use context menu, tool bar or file menu to split New file name will be that of the file being split appended with the included page numbers from the original file

  6. Sharpdesk 3.1: Desktop Rotate Images • 90 degree increments • Access through Edit menu or right mouse click

  7. Sharpdesk 3.1: Desktop Folder Shortcuts • Create shortcut access to MS Explorer or Network Neighborhood folders through File menu Folder shortcuts added here for more convenient drag-and-drop and document viewing

  8. Sharpdesk 3.1: OCR New improved OCR engine • Better word recognition accuracy • Improved format retention Benefits: • Reduce time to correct OCR’ed files • Repurpose documents more easily • More accurate full text image searches

  9. Sharpdesk 3.1: Search It’s never been easier to find documents! View thumbnails of retrieved files for faster ID.

  10. Sharpdesk 3.1: Search Overview • 42 different text and image files formats supported • Must index before retrieving files • Can schedule automatic index updates • OCRs and indexes image files, including PDFs • Tightly integrated within Sharpdesk • Search results presented in summary or thumbnail view • Reports number of word “hits” per document • Found documents can be opened, modified, printed, re-filed, etc Limitation • Index and search local disk drives and mapped network folders

  11. Sharpdesk 3.1: Search What is Indexing? • Provides quickest and most accurate search results • Web search engines use indexing to keep track of web site contents • Search wizards guides you through indexing steps • Sharpdesk index file describes properties and contents of included documents • Index size • Varies depending on size of originals (est. 10-25% of original files) • Potentially larger with many: • Short documents • Databases • Compressed files (e.g. ZIP) • Documents with much numeric data

  12. Sharpdesk 3.1: Composer Merge different types of documents for: • Printing • Storing • Distributing Composer Window with Active Document Source Document List Composition Work Area

  13. Sharpdesk 3.1: Composer Integration with Sharpdesk Desktop Begin by dragging and dropping file onto Composer

  14. Sharpdesk 3.1: Composer Integration with Sharpdesk Desktop (continued) Tool bar will change to reflect active window (Sharpdesk or Composer) Adjustable window Folder View Desktop Work Area Can expand to full Sharpdesk window Reference Pane Composer Work Area

  15. Sharpdesk 3.1: Composer Integration with Sharpdesk Desktop (continued) Drag and drop files from desktop to Composer where they can be reordered Can close reference pane for more Composer workspace Original file # of pages and creation date Composer Work Area

  16. Margins smaller than original document retain original margins Margins greater than original document clip or cover text in margin area Sharpdesk 3.1: Composer Page Set-Up: Header Footers, Page #s • Opaque border of white space generated by original document, laid over page image based on user specified indents Page numbers apply to all pages (even if user chooses not to display them on a given page)

  17. Sharpdesk 3.1 Summary • Time-saving, easy-to-use document handling software • For further questions about Sharpdesk 3.1 • Use on-line help • Check Sharpdesk 3.1 user manual (PDF file) • Contact your Sharp dealer

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