Annual Transit Conference August 2009 Bureau of Passenger Transportation

1. Annual Transit Conference August 2009Bureau of Passenger Transportation

2. Presentation Overview • FY2009 and FY2010 CTF Budgets • Recovery Act • Vehicle Update and Mi Deal • Federal Applications • Federal and State Reviews • Economic Benefit • Contract Notes

3. FY 2009 CTF Budget

4. FY 2009 Comprehensive Transportation FundProgram Appropriations CTF Total Program $202,200,500

5. FY2009 CTF – Local Transit Programs Local Transit Total - $189,043,200 Other - Municipal Credit, Service Initiatives, Vanpool

6. FY 2010 CTF Governor’s Budget

7. Revenue Projections • Declining gas tax revenue • Toll credits and bond funds won’t be an answer to shortfalls

8. FY 2010Governor’s Comprehensive Transportation FundProgram Appropriations CTF Total Program $191,928,700

9. FY2010 CTF – Local Transit ProgramsGovernor’s Budget Local Transit Total - $182,304,700 Other - Municipal Credit, Service Initiatives, Vanpool

10. FY2010 CTF – Local Transit ProgramsSenate Version Budget Local Transit Total - $174,326,300 Other - Municipal Credit, Service Initiatives

11. Senate vs. Governor’s Budget • Senate version is $7,978,400 lower for Local Transit Programs • LBO reduced by $4.3 million • Bus Transit Capital reduced by $3 million • Vanpool funding eliminated

12. Local Bus Operating FY 2010 – Projected • Governor’s budget $166.6M (Senate $162.3) • Statewide budgeted eligible expenses $541M • Urban > 100,000 pop – 29.47% • Nonurban and urban < 100,000 pop – 34.77% • Senate – 28.64 % and 33.75 %

13. FY2009-13 Five Year ProgramLocal Public Transit Costs vs. Revenues

14. CAPITAL MATCH

15. Capital Match FY 2009 • Federal for buses $37M – matched with $9.3M of mostly cash • Federal for facilities - $20M – matched with $5M of mostly bond funds • Federal for equipment, preventive maintenace - $56M – matched with $11M of toll credit • Some projects not yet under contract so will need to use FY 2010 match

16. Capital Match FY 2010 • Governor’s Budget Appropriations is $5.1M (Senate Bill $2.1M) • Toll credit – do not have department approval to use • Bond funds – Can only be used for projects that will be completed by FY 2011 • This shortfall will continue into future years

17. American Recovery and Reinvestment Act(Recovery Act)

18. Section 5307 • All urban agencies have applied • MDOT’s Section 1511 certifications completed • 5 agencies have grants awarded • Approximately $1 million was reallocated • $500,000 to Saginaw (City of Promise) • $500,000 to MDOT for mini-hybrids • Contracts mailed in August – must be executed by 9/15

19. Section 5311 Phase 1 application submitted • 21 agencies • New facility construction, facility purchase, facility improvement, replacement buses, intercity coaches, shelters, and signage • $13 million – 53% of local transit $s and 42% of intercity $s • State/local project authorization – mailed in August - must be executed by 9/15

20. Section 5311 Phase 2 • Results of Summit • Operating assistance - highest priority need • 37 percent for vehicles • 28 percent for facility upgrades • 28 percent for communications technology AND safety and security

21. Section 5311 – Phase 2 Preliminary strategy – local transit • Operating Assistance - $2.1 million - 2% increase • Upgrade of infrastructure is MDOT’s priority • For Remaining Capital Funds • About 5% – new facilities • About 60% – vehicles including hybrids • About 25% – facility upgrades including greening • About 10% – communications and safety/security equipment

22. Section 5311 – Phase 2 Preliminary strategy – Intercity Bus • Facility improvements • Motorcoach replacement – Indian Trails and Greyhound

23. Transit Investment in Greenhouse Gas and Energy Reduction (TIGGER) • Discretionary program • $100 million available nationwide • Support transit capital projects that resulted in greenhouse gas reductions or reduced energy use • FTA should announce awards at end of fiscal year

24. TIGGER  MDOT application on behalf of: • ALTRAN: hybrid electric bus • Allegan: wind turbines & solar panels • AATA: Ultra-light hybrid buses • Blue Water: CNG compressor • Clinton: facility energy reductions • Jackson: hybrid buses

25. TIGGER Other Michigan TIGGER applications: • AATA: Mini-hybrid thermal systems and hybrid electric buses • BATA: Fuel cell bus • CATA: Mini-hybrid thermal systems and hybrid electric buses • MTA: Modifications to facilities for CNG buses and hybrid electric buses • Thunder Bay: hybrid electric buses • SMART: Mini-hybrid thermal systems, hydrogen hybrid, and hybrid electric buses

26. Grants for Transportation Investment Generating Economic Recovery (TIGER) • $1.5 billion available nationwide • Multi-modal discretionary program to support major capital infrastructure investments for highways, transit, aviation, and ports • Will be awarded on a competitive basis to projects that have a significant impact on the Nation, a metropolitan area, or a region. • Administered by the Office of the Secretary • Applications are due by September 15, 2009.

27. TIGER MDOT application – transit projects under development • Urban agencies - Fisher Coachwork buses • Working with RTCC on a possible Southeast Michigan Transit application

28. Recovery Act Reporting • Section 1201 c (FTA) – Periodic • Section 1512 c (OMB) – Quarterly • Milestone Progress Report (FTA) –Quarterly • Congress (House Committee T & I) – Monthly • Special inquiries from multiple sources

29. Recovery Act Reporting Reporting elements include: • Project description and amount • Project status – bid, contract, spent, etc. • Job information - # of jobs, hours and $ Collection of data by MDOT • Will expand milestone report format • Rurals will report through MDOT – also Small Urbans for the House T & I report • Working with Governor’s office on OMB reporting – agencies may report through federal system • Important to submit information timely

30. Recovery Act Reporting All recipients, subrecipients, and contractors receiving funds under ARRA must: • Obtain a DUNS number • Register on the Central Contractor Registration (CCR) database • Both will be used for ARRA reporting • Also may need to register for the 1512 reporting • DOT will send an email with instructions

31. Recovery Act – Transparency • State and federal websites – all 1511 certifications – list recovery projects included in TIPs and STIP • Press releases • Ground breaking ceremonies • Recovery stories • Logos on projects or for vendors

32. Recovery Act - Transparency

33. Recovery Act – TransparencySupplier Logo

34. Intercity and Passenger Rail

35. Intercity Bus Terminals • New facility construction and minor upgrades underway throughout the intercity bus network • St. Ignace • Battle Creek • Detroit • Pontiac • Southfield • Saginaw • East Lansing • Owosso

36. Intercity Bus Terminals • Phase 1 - Potential American Recovery and Reinvestment Act (ARRA) Projects • Gogebic – Passenger shelters • Saginaw – Facility upgrades • Shiawassee – ADA upgrades • Statewide – Pathway signs

37. MDOT Office of High Speed Rail and Innovative Projects Advancement • Focal point for MDOT high speed rail funding under ARRA • Also strategic planning, administrative, and operational support for all public-private partnerships within MDOT • Joint venture of the Bureaus of Transportation Planning; Passenger Transportation; Highway Development: Aeronautics and Freight, and Finance and Administration • Office answers to Director Steudle • Tim Hoeffner has been asked to head this office • From the Bureau of Passenger Transportation - Al Johnson, Therese Cody and Mike Bedore on special assignment to the new office. • Office will oversee our ongoing rail passenger program

38. STATE VEHICLE CONTRACTS

39. State Vehicle Contracts – Multiple Awards • Small bus • Hoekstra Transportation (El Dorado) • Shepard Brothers (Coach and Equipment) • Expire March, 2011 • Medium bus • Midwest Transit Equipment (Startrans) • Hoekstra Transportation (El Dorado) • Expire May, 2011 • Hybrid Small bus (cutaway) • Midwest Transit Equipment (Startrans) • Expire August, 2011

40. State Vehicle Contracts • State vehicle contract/ordering information available on our state web site • State Vehicle Contracts vs. Local Purchase • Medium Bus Price – Hoekstra Transportation /ElDorado (International) vs. Midwest Transit Equipment/Startrans (GM) – International chassis approximately $21,000 more then GM chassis • Future State Vehicle Contracts Volume Purchasing

41. MiDEAL • Cooperative purchasing program: • Allows local units of government to purchase from State contracts on the same terms, conditions and prices • Administered by DMB • Over 150 competitively bid contracts available • Average savings (based on lg. volumes) – 25% • Saves time spent sending out bid requests and negotiating contracts • Nominal annual membership fee for Transportation Authorities: $180

42. MiDEAL • Features and Benefits • Wide range of products and services • Road salt and fuel oil • Vehicles • Buses – small cutaway/medium • Hybrid buses – coming soon • Energy audits • Tires • Office supplies and furniture • Software • Lawn and garden equipment • Cell phones • Copiers • Etc.

43. MiDEAL • How to join • Visit our website: www.michigan.gov/mideal • Contacts • Phone: Mary Hanses (517)335-4364 • Email: HansesM@michigan.gov • Listserv: www.mi.us/listserv/subscribe.html • Questions about presentation: • Genevieve Hayes (517)335-4730 or hayesg2@michgan.gov

44. MI JumpStart • Streamlined program to provide additional staffing for Recovery Act of 2009 projects • Vendors are pre-registered • Provide specified skill sets • Environmental specialists, auditors, IT specialists, accountants, etc. • Registered vendors can provide services to state agencies and local units of government • Questions: Jacque Kuch (517)(241-0239) or www.michigan.gov/buymichiganfirst

45. FEDERAL AND STATE REVIEWS

46. Title VI Review Remaining items • Limited English Proficiency (LEP) Plan – have not received from all agencies (Due 8/15/08) • Title VI Plans including complaint procedures – have not received from all agencies (Due 6/5/09) • Add Title VI Section to Compliance Monitoring

47. State Management Review Remaining items • Satisfactory Continuing Control • Develop procedures to manage and maintain control over all FTA-funded assets • Provide a list of all FTA-funded assets • Maintenance • Develop a program and schedule for obtaining facility maintenance plans from all subrecipients • DBE • Include requirement for transit vehicle manufacturers (TVM) certification in all bid specs and that subrecipients must obtain from all successful bidders

48. Drug and Alcohol Compliance • FY 2009: October and November – Reasonable Suspicion and Requirements of Service Agents • Continue to provide yearly drug and alcohol training • MDOT’s contract with NDI expires in December 2009 – we will go out to bid this summer

49. Procurement System Review (PSR) • FTA will be conducting a PSR of MDOT this year • May include site visits of some rural transit agencies • Purposes of PSR: • Assist grantees to maintain efficient and effective procurement systems • Ensure that its grantees expend their funds in accordance with FTA regulations • Phase of PSR • Assessment Phase • Contract Review Phase • Reporting Phase

50. Federal Compliance Reviews • MDOT Team updating the checklists • Charter, ADA, and Drug and Alcohol portions have been updated • Adding new section on procurement and Title VI • Revising transit letter format • Planning to use new checklists beginning Oct