Managing Your References with Ref Works 2.0 Your personal reference database @Internet

1. Managing Your References with RefWorks2.0 Your personal reference database @Internet

2. RefWorks Web-based Bibliographic Management Tool Create your own reference databases Import references from library catalogues & databases Manage & organize your references in (sub)folders Adding your own keywords & comments Create in-text citations & reference list in preferred style Accessible by any computers connected to Internet

3. What we will learn today Create an account Import references Manual input From databases Use RefGrab-It to import webpage references Organize references into (sub)folders Search references Create bibliography Use Write-N-Cite to create citations Read only access Share references RefMobile

4. Create your RefWorks account

5. Create/Access your RefWorks account Click the RefWorks link at library web site

6. RefWorks Login Useful Help for RefWorks

7. Remote Access • Go to http://www.refworks.com • Use the Group Code to login (HKIEd members only) • Login personal account for HKIEd users Enter Group Code Get the Group Code

8. RefWorksUser Login for HKIEd Sign up / Login 1 2

9. Fill in the information to register • Sign up for a new RefWorksaccount

10. The menu bar allows you to access all functionalities of RefWorks. Simply move your mouse pointer over the entries and further options will drop down.

11. Input Record Manually • Add references to RefWorks manually • References > Add New • View fields used by > e.g. APA • Select Ref Type > e.g. Book, Whole • Enter data in fields with if there is any • Save Reference

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13. Select Bibliography Style 2

14. ….. More fields

15. Select Reference Type 3

16. 4 Enter data 5 Save record

17. Author Format • Enter last name, followed by a comma, first name (or first initial followed by a period), and middle initial followed by a period. • Each author name must be separated by a semi-colon. • Example: Smith,J. R.; Jones,Robert K.; Adams,Mary

18. 7 6 Edit record View record

19. Exercise Input data for a book and save the record Shambaugh, D. (Ed.). (2000). The modern Chinese state. New York: Cambridge University Press.

20. Attachments You can attach files associated with the bibliographic information stored in RefWorks BMP, TIFF, JPEG, PNG, GIF PDF Excel Powerpoint Equation Chemical structure Technical drawing, etc.

21. Browse for file to attach

23. Indicate record with attachments

24. Scroll down to see the fields • You can add your own comments in other fixed and 15 user-defined fields. • Use “Customize > User Field Options” to change the field labels

25. Import References from Databases

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27. Steps for import references from different databases

28. Import references from HKIEd Library Catalogue • 1. At the Library Catalogue • Record found • Click [Save Records] / [Saved Marked Records] • Click [View Saved] • Select Full Display format • Save file to Local Disk

29. 1. Format of List: Full Display 2. Save to Local Disk 1 2

30. Import references from HKIEd Library Catalogue • 2. At RefWorks: • References > Import • Import Filter > Hong Kong Institute of Education • Database > Hong Kong Institute of Education Library Catalogue • Browse for the saved file • Encoding > UTF-8 (for Chinese records) • Click [Import]

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32. You can also import records from HKALL by the same method 1 2

33. Or you can export the record to RefWorks one-by-one Export record to RefWorks directly

34. Exercise • Go to HKIEd Library Catalogue • Search for Author = “Hutton, Christopher” • Save and export all found records • Import the records to your RefWorks account

35. Last Imported Folder The result imported will be placed in the last imported folder. If you repeat importing records, this folder will only contain the results of the very last import. All previously imported records are stored in the database, but not associated with a folder.

36. Databases support direct export of records to RefWorks: Proquest EBSCOhost WilsonWeb Thompson Gale via OpenURL Link Sage Emerald ABC-Clio BioMedCentral Project Muse NISC Congressional Quarterly Elsevier Scopus Google Scholar And More………

37. Example: ERIC (EBSCOhost) Export records

38. You’ll be asked to login to RefWorks if not already

39. View import record 1

40. Many databases support direct exporting references to RefWorks

41. Some support indirect exporting references to RefWorks, e.g. 中國期刊全文數據庫

42. Exercise Go to ERIC (EBSCOhost) Databases Library homepage > E-Resources > By Alphabet: E > ERIC (via EBSCOhost) Search Title = inclusive education Mark 5 records found & export to RefWorks

43. RefGrab-It Works with your browser to capture bibliographic information from web pages. If an ISBN number, PubMed ID or DOI exist on the web page, RefGrab-It will automatically search for supplemental information in the web

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45. Right click RefGrab-it link 2 3 Add to Favorities

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47. Additional information may be found if the webpage contains other information e.g. DOI, ISBN, RSS, etc. 5 For some databases, less details are found!

48. 6 5 Select items to be exported

49. Manage your References

50. Organize References with (Sub)folders • Folders > Create New Folder (subfolder) • Enter Folder Name • Select record(s) • Put in Folder… > Select Folder • Each record can be put in as many folders as you like