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Improving Air Force Scheduling Processes and Tools – A Demonstration

Improving Air Force Scheduling Processes and Tools – A Demonstration. Fred Meyer, AF PM&AE Luis Contreras, AzTech Inc 04 March 2010. Today’s Discussion. The importance of a good schedule Scheduling challenges Collaborating with Industry Generally Accepted Scheduling Principles (GASP)

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Improving Air Force Scheduling Processes and Tools – A Demonstration

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  1. Improving Air Force Scheduling Processes and Tools – A Demonstration Fred Meyer, AF PM&AE Luis Contreras, AzTech Inc 04 March 2010

  2. Today’s Discussion The importance of a good schedule Scheduling challenges Collaborating with Industry Generally Accepted Scheduling Principles (GASP) Using GASP as an assessment tool Schedule assessment tool demonstration

  3. OSD Voice Dr. Ashton Carter, USD for Acquisition, Technology & Logistics “Time is money…We need more programs with a philosophy of meeting a strict schedule.” “I am looking for earlier ways of assessing programs than waiting for the Nunn-McCurdy bell to ring.” “My approach to troubled programs is to go at them one-by-one, solve the underlying problems, get them on track. And if they cannot be gotten on track, face the music. If a program is not performing, we need the discipline to end it.” 3

  4. The Importance of a Good Schedule Schedules are Forward-looking management tools with predictive capabilities Critical path(s) are defined Dates are forecast Float/slack provides a management metric The foundation for all baseline planning and integration Resources are tied to schedules to form cost baselines Subsystem data is captured (MRP, labor, material) Subcontractor efforts are integrated 4

  5. Scheduling Challenges Contractor schedules are not properly constructed or maintained No standardization Cannot be used to effectively manage Used as a report, not a management tool PMs do not understand how to assess contractor schedules Lack of scheduling expertise across DoD Little practical training available Analytical tools are not used or understood Fixing the problems requires Commitment at all levels to reinvigorate scheduling capability Using schedule data to inform management decisions A standardized Industry/DoD approach to scheduling Tailored training for all levels of acquisition 5

  6. Meeting the Challenge --Collaboration with Industry The National Defense Industrial Association-Industrial Committee for Program management (NDIA-ICPM) was established as a collaborative Industry and Government forum whose purpose is to address common program related issues. NDIA-ICPM membership includes senior leadership from Industry, OSD and the Services NDIA-ICPM recognized the need for consistency and standardized planning practices and established the Program Planning and Scheduling Subcommittee (PPSS) 6

  7. Revitalizing Air Force Scheduling Capabilities In parallel with PPSS initiatives, PM&AE is developing a comprehensive IMS assessment instruction and related training Provides a consistent approach to schedule assessment Ensures Program Managers and their teams understand the health of their schedules and their program's critical path Results in more robust program schedules that are continually improved over time AF PM&AE has begun to use the GASP as a framework for developing quick-look schedule assessments Concise Easily understood Provides pros, cons and suggested improvements Assigns actions for program office and industry to work collaboratively 7

  8. A valid schedule provides reasonable & credible information based on realistic logic, durations, & dates. Complete: The schedule captures the entire discrete, authorized project effort from start through completion. Traceable: The schedule logic is horizontally & vertically integrated with cross-references to key documents & tools. Transparent: The schedule provides visibility to assure it is complete, traceable, has documented assumptions, & provides full disclosure of program status & forecast. Statused: The schedule has accurate progress through the status date. Predictive: The schedule provides meaningful critical paths & accurate forecasts for remaining work through program completion. An effective schedule is useful, helps align time-phased resources, & is built & maintained using a controlled process. Usable: The schedule is an indispensable tool for timely & effective management decisions & actions. Resourced: The schedule aligns with actual & projected resource availability. Controlled: The schedule is built, baselined, & maintained using a stable, repeatable, & documented process. GASP Essential Element Statements

  9. GASP Narratives for Valid Schedules

  10. GASP Narratives for Effective Schedules

  11. GASP / 14 PointAssessment Comparison

  12. GASP Quick-Look Schedule Assessment

  13. GASP Quick-Look Schedule Assessment

  14. BACKUP

  15. GASP Quick-Look Schedule Assessment

  16. GASP Quick-Look Schedule Assessment

  17. GASP Quick-Look Schedule Assessment

  18. GASP Quick-Look Schedule Assessment

  19. GASP Quick-Look Schedule Assessment

  20. GASP Quick-Look Schedule Assessment

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