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FIS Accounting

FIS Accounting. Martha Schumacher Business Affairs Office, UO. Fund Accounting/Chart of Accounts Income & Expense - OPAL Ledger BREAK More OPAL Balance Sheet - General Ledger Reporting Getting Help. 8:45 10:00 11:30. Agenda. Fund Accounting. Properly account for resources

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FIS Accounting

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  1. FIS Accounting Martha Schumacher Business Affairs Office, UO

  2. Fund Accounting/Chart of Accounts Income & Expense - OPAL Ledger BREAK More OPAL Balance Sheet - General Ledger Reporting Getting Help 8:45 10:00 11:30 Agenda

  3. Fund Accounting • Properly account for resources • Standards set by GASB • Governmental Accounting Stds Board • Nationwide standard-setting body • Covers governmental and public entities • Method of recording financial info

  4. Fund Accounting • Classifies resources into funds • By source/limitations on use • Like a separate pot of money • Similar funds grouped into types • Share common characteristics • Provide reports to interested parties • Board of Higher Ed, creditors, taxpayers

  5. Chart of Accounts • Funds • Assets - Liabilities = Fund Balance • Funds may be shared • General fund, ICC fund • May be departmental fund • Income/expense fund, gift fund

  6. FundType AccountType ActivityCode FundCode OrgnCode AccountCode ProgramCode LocationCode Chart of Accounts Chart of Accounts B –Universityof Oregon Account Index

  7. Chart of Accounts Chart of Accounts B - UO Aggregate Chart Acct Type Fund Type 71 - Service & Supplies Fund Code Organization Code Account Code Program Code Activity Code Location Code 0ASA Academic Support BGEN CAS Gen’l Operations 222552 CAS Geography 20202 Software 001150 General Fund - ASA Account Index BGGASA CAS Geog ASA

  8. Banner Screens • Operating Ledger • Income and expense • Single fiscal year • General Ledger • Assets and liabilities • Cumulative since inception • Current year activity summarized

  9. Banner Screens • Operating Ledger - Examples • FGIBDST • FWIBUDG • FWIGITD - grants

  10. Banner Screens • General Ledger - Examples • FGITBAL • FGITBSR

  11. Reporting • Available reports: • Create report or spreadsheet • Extract data - instant excel option • Data Warehouse • Web reports • FWIORPT - monthly reports

  12. Reporting • Create report or spreadsheet • Extract data • Available from screens • Display/print options • Spreadsheet options

  13. Reporting • Data Warehouse • Summarized data - no transactions • Useful for complex reports • Limited BAO support

  14. Reporting • Web reports • Developed in response to dept needs • List of indices - has limitations • Summaries by org or account code

  15. Reporting • FWIORPT • Specific month and fiscal year • Run by FOAPAL element or Fin Mgr # • Output organized by FOAPAL elements • Useful for reconciling expenditures • Spreadsheet option for detail

  16. For FIS help, contact the following: Accounting & JVs Martha Schumacher 6-3524 Bruce Abrahamson 6-3032 Invoices - Conny Isaacs 6-0812 POs – Bruce Abrahamson 6-3032 System Problems - Info Sys 6-1117 FIS Help

  17. FIS Guide important pages: Queries - Accounting information Reports - FIS reporting Codes - FIS account and other codes Forms - FIS screen information FIS Help

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