BROADBAND DEPLOYMENT OPPORTUNITIES – Encroachment Permit Process

1. BROADBAND DEPLOYMENT OPPORTUNITIES – Encroachment Permit Process Asif Haq, Assistant Division Chief Traffic Operations

2. Broadband Incorporation through Encroachment Permits – How to Apply • Per the California Streets and Highways Code 670-695, Caltrans has the authority to issue encroachment permits to an applicant if the work is conducted in accordance with plans and specifications approved by the Department. NEW

3. Broadband Incorporation through Encroachment Permits – How to Apply • A NEW Encroachment Permit application was created in order to streamline and expedite Broadband facility installation. • The new application, titled “Broadband Facility Installation and Use Request Application”, may be accessed at: • http://www.calink.ca.gov/pdf/Broadband_Use_Application.pdf DONE

4. Where to Apply? At the Appropriate District Permit Office http://www.dot.ca.gov/hq/traffops/developserv/permits/pdf/manual/Appendix_G_(WEB).pdf Applicants should provide thefollowing Project location, description, plans, permit fees

5. Can it be Approved? Applicant addresses needed revision(s) Comment letter is sent Broadband Encroachment Permit Process Encroachment Permits Office and Functional Units review application package YES Encroachment Permits Office compiles comments Applicant submits a complete application package Issue Encroachment Permit NO

6. Request for recon - sideration Broadband Resolution DD sends appeal Dispute Resolution Committee makes package and reasons package sent to DD recommendation to for denial to applicant. for reconsideration. Director Notifies HQ Applicant has DD works with discretion to resolve Issue Encroachment applicant to resolve conflict through Permit conflict and responds informal meeting with within 21 days the DPO Broadband Facility Conflict Resolution Process NEW Complete Broadband Installation Application package is received District Permits Office (DPO) reviews package and works with applicant to approve within 40 days If DPO cannot approve, then Denial is issued with reasons and the District Director (DD) is notified Denied Approved Applicant submits formal appeal with package re-submittal To Caltrans Director, who responds within 60 days. Appealed Denied Denied Close files Approved Approved Not Appealed Issue Encroachment Issue Encroachment Close files within 30 days Permit Permit .

7. California Broadband Initiative and Executive Order S-23-06 • Eliminated Occupancy Fees – in 2006 • Established new fee structure – in 2007 • Developed special application for Broadband Facility Installation (Encroachment Permit Application) – in 2008 Done!

8. California Broadband Initiative and Executive Order S-23-06 • Regulations streamlining the Encroachment Permit Process were prepared and sent to OAL (in process) • Regulations for Conflict Resolution were prepared and sent to OAL (in process)

9. Broadband Regulations and Goals • Conflict Resolution Timeline was reduced • Established a Departmental goal to expedite the review and approval of Broadband Encroachment Permit Applications to within 40 days • Established Broadband Dispute Resolution Committee (BDRC)

10. Caltrans’ Own System • Caltrans developed its own system and installed fiber optic network to feed information into the Traffic Management Centers (TMCs) for traffic/incident monitoring and response. • Caltrans system exists in urbanized areas

11. Caltrans’ Fiber Optic Network • Existing 738 miles • In Construction 145 miles • Programmed 119 miles • Proposed 1,563 miles • Build-out 2,564 miles