1 / 8

Handout 2: Office equipment

PowerPoint presentation. Handout 2: Office equipment. Principles of providing administrative services. Equipment. Work in an office relies heavily on a range of (mostly electrical) equipment. It is important that you know how to use it correctly follow the manufacturer’s instructions.

paulam
Download Presentation

Handout 2: Office equipment

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. PowerPoint presentation Handout 2: Office equipment • Principles of providing administrative services

  2. Equipment • Work in an office relies heavily on a range of (mostly electrical) equipment. • It is important that you • know how to use it correctly • follow the manufacturer’s instructions.

  3. Printers, scanners, photocopiers • May be combined within the same machine, ie a machine that can perform all three tasks and is linked to the computer system. • Printers: • high output are usually mono (black ink only) laser printers • ink-jet printers suitable for low output or as individual printers. • Scanners enable paper documents to be converted into computer files.

  4. Photocopier features • two-sided copying (duplexing) • collating (sorting) • stapling/punching • reduce/enlarge • multiple paper size, eg A4 and A3, and auto paper tray select • different media, eg envelopes, card, transparencies • scanning • zoom and cropping to adjust ‘wonky’ originals • brightness/contrast adjustment.

  5. Telecommunications equipment • telephone • fax • answerphone machine • email.

  6. Telecommunications equipment features • An answerphone machine • takes messages out of hours or over busy periods when all operators are busy • will require someone to listen and transcribe the messages every morning. • Fax machine for sending immediate written messages • has largely been overtaken by the use of email • still useful for sending diagrams or documents containing a signature • the original paper document is retained by the sender.

  7. Miscellaneous equipment • Binding machines – to bind papers into a booklet. • Jogger/collator – a jogger shakes pages into a straight pile for punching or binding, while a collator sorts pages into sets. • Laminator – enables documents to be sealed in plastic, therefore preventing damage. • Guillotine or paper trimmer – incorporating a measure to accurately cut paper to size. • Shredder – to shred confidential papers. • Audio transcription machine – to use for transcribing recorded dictation.

  8. Mail room equipment • franking machine • weighing scales • letter opening machine • folding equipment • addressing and labelling machines • wrapping and rolling machine • labelled trays or pigeonholes • date stamp (manual or automatic) • remittance book • special items book.

More Related