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Budget Process and Timeline

This detailed presentation outlines the city's budget context, deficit projection, financial policies, and instructions for departments, with a focus on revenue improvements and expenditure reductions to address shortfalls.

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Budget Process and Timeline

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  1. Budget Process and Timeline Presentation to the Commission February 6, 2012

  2. Overview • City Budget Context • City General Fund Deficit Projection • Mayor’s Budget Instructions • Current Arts Commission Budget – FY 2011-12 • Timeline 2

  3. City Budget Context • Two-Year Budget for all departments • Need to balance both years • Fixed two-year budget for Enterprise Departments • New Financial Policies • Increasing General Fund Reserve • Limits on use of one-time revenue • Five-Year Financial Plan • 27 labor agreements expiring 3

  4. FY 2012-13 & FY 2013-14 Shortfall • Revenue • Local tax revenue improvement • Offset by loss of one-time revenue and state and federal funding • Expenditure Increases • Personnel-related expenditure increases (healthcare, etc.) • Loss of one-time savings from FY 2011-12 budget (expiration of furloughs) 4

  5. FY 2012-13 & FY 2013-14 Shortfall 5

  6. FY 2012-13 & FY 2013-14 Shortfall UNCERTAINTIES 6

  7. Budget Instructions • 5% reduction target each year, plus 2.5% contingency • Propose ongoing reductions and revenues equal to 5% of adjusted General Fund support for FY 2012-13 • Propose ongoing reductions and revenues equal to an additional 5% of adjusted General Fund support for FY 2013-14 • Provide an additional 2.5% contingency proposal for each year • Reduce General Fund FTEs by 1% in each year (Citywide) 7

  8. City Budget Instructions • Prioritize core functions • Minimize service impacts • Seek and prioritize solutions such as: • Administrative efficiencies • Streamlining programs and operations • Revenue options • Consider independent reviews and audits • Review position classifications • Review and renegotiate contracts • Foster community engagement 8

  9. Arts Commission Reduction Target 9

  10. Arts Commission Budget 10

  11. Arts Commission Budget 11

  12. Arts Commission Budget 12

  13. Arts Commission Budget

  14. CalendarKey Dates and Next Steps January Governor’s Budget Released Jan 20 Deadline for Capital Budget Requests (submitted) Feb 10 Program Budget Discussions Feb 21 Budget Submissions & IT Projects Due to Mayor’s Office Feb 27 Executive Committee Budget Review (public meeting) Feb 28 Budget Presented to Staff March 5 Full Commission Budget Review (public meeting) May Governor’s May Revise June 1 Mayor Proposes Balanced Budget June Budget Committee Hearings (public meetings) July Budget Considered at Board of Supervisors

  15. Questions and Discussion Clarifying questions Strategy questions: What is our core function? How do we minimize service impacts to the community? What are the general fund priorities?

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