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Procurement Management Information System (PMIS)

Procurement Management Information System (PMIS). Presentation to Key Stakeholders HATC, June 2012. Agenda. Why PMIS? Project Scope & Objectives What have we done so far? Progress What might go wrong? Risks Finance How can you help? Summary Questions & Answers. Project Scope.

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Procurement Management Information System (PMIS)

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  1. Procurement Management Information System(PMIS) Presentation to Key Stakeholders HATC, June 2012

  2. Agenda • Why PMIS? Project Scope & Objectives • Whathave we done so far? Progress • What might go wrong? Risks • Finance • How can you help? Summary • Questions & Answers

  3. Project Scope Suppliers Projects Ministries Web Site HATC Districts Governorate PMIS HTB Donors AFMIS Central Bank of Yemen Min Planning Min Finance

  4. Project Scope Pilot Sites Core Sites • Ministry of Finance • Ministry of Planning & International Cooperation • HATC • HTB Spending Sites • Ministry of Public Works and Highways • Public Telecommunication Corporation (PTC) • Public Electricity Corporation • Customs Authority 

  5. Project objectives

  6. Progress As set out in the approved strategy “PMIS: An enabler of Procurement Reform” we have: • Undertaken requirements analysis to create specification • Issued RFP, Evaluated Responses, Selected Vendor • Contracted with Vendor and Consultant • Completed detailed requirements analysis • Published HATC website which operate as Yemen procurement portal , ( now up to 43 government organization publish their tender notices and results ) We will now start to review: • Proposed solution

  7. PMIS plan and progress Requirement definition CRP 1 Business requirement mapping SU training CRP2 User acceptance Transition Go live Apr 13 Dec Jan Feb Mar Jun Aug Sep Oct Nov Dec Jan Apr May Jul Sep 11 Feb Mar Oct Nov

  8. Key risks • Security Situation – causing delay and work to be diverted to out side of Yemen (Amman ) . • Stakeholder Engagement – we need help from stakeholder organisations • Time and commitments from “Super Users” • Top & Senior Management Support • Infrastructure & Equipment • Expected Change Resistance • Connectivity between sites

  9. PMIS FINANCING • ( PILOT PHASE ) • GoY from WB Grant 3,500,000 USD • Arab fund 500,000 KD • (ROLL OUT ) • Not defined

  10. PMIS Roll out High level Plan

  11. Estimated cost for PMIS Roll out

  12. Summary ( required support ) • The potential benefits from PMIS are huge for GoY and the nation • We have made good progress in a challenging environment • There is a lot more to do • We need : • Stakeholder Engagement – we need help from stakeholder organisations • Time and commitments from “Super Users” • Top & Senior Management Support • Infrastructure & Equipment • Change management program • Connectivity between sites • Full cooperation and support from AFMIS Project • incentives for PMIS super user team and end user . • Finance for (roll out ) future PMIS phases.

  13. Questions and Answers Thank you!

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