Learning PowerPoint

1. Learning PowerPoint Starting and Customizing a PowerPoint Slide Show

2. Choosing a Document Template • When you Open PowerPoint you will have the option to choose a Design template or choose a Blank Presentation. • When you select a design you will also have the option to choose a color scheme • Templates can be changed by going to the DESIGN tab.

3. The PowerPoint Window • Ribbon • Located near the top and is the control center in PowerPoint • Tabs found on the Ribbon are: • HOME – INSERT – DESIGN – TRANSITIONS – ANIMATIONS – SLIDESHOW – REVIEW – VIEW

4. The PowerPoint Window • Slide Pane • The current slide is viewed in this pane • Notes Option - Used by presenter to add notes about the slide • Turn it on and off at the bottom of the window

5. PowerPoint Views – Found on View Tab • Normal View • Slides Tab • Thumbnail or miniature view of slides. • Thumbnail View • Miniatures of the slides. Accessing, arranging slides can be done in this view. • Slide Sorter View • View of all slides • Slide Show View • The presentation is viewed in the slide show view.

6. Slides • Placeholders • Boxes that automatically display when you create a slide. All slides except the Blank slide layout will have a placeholder. • Text and Content Areas • Surrounded by dotted outline. • Number of areas depend on the slide layout selected.

7. Creating a Title Slide • Title Slide Layout • Presentation Title Placeholder • Presentation Subtitle Placeholder

8. Creating a Bulleted Slide • Click on New Slide button in the Slides group on the HOME tab • Select Title and Content Layout • Bulleted lists are default and can be turned on and off in the Paragraph group in the HOME tab. • Can also change Bullet Style in Paragraph group on the Home tab

9. Creating Additional Slides • Click on New Slide in the Slides group on the Home tab • Select a Layout • Change the slide layout by clicking the Layout icon in Slides group

10. Text Attributes • Font Group on the Home tab and in Font Dialog Box • Color • Light color text on dark background. • Dark color text on light background. • Readability when projected. • Effects • Underline, shadow, superscript, and subscript. • Style • Regular, Bold, Italic, Bold Italic.

11. Guidelines for Using Text in a Presentation • Font • Keep same font for all slides • For variety and emphasis change the color, style, size, or effects of the font • Choose a Readable Typeface including color, size and effects for ease of viewing. • Be consistent in capitalization and grammar.

12. Insert tab – Illustrations group • Shapes • SmartArt • Charts

13. INSERT Tab • Insert tab, Text group • Header & Footer • WordArt • Date & Time • Slide Number • Object

14. Graphics and More • Insert tab, Images group • Picture • Online Pictures • Must have an active internet connection to get clipart. • Screenshot • Photo Album • Insert tab, Media group • Video – Two options • Online Video • Video on my PC • Audio – Three options • Online Audio • Audio on my PC • Record Audio.

15. Animations • Animations - Animation group • Visual effects or sound effects applied to text or other content. • Types of Animations: Entrance, Exit, Emphasis, Motion Paths • Use a variety to enhance slide show. • Animations - Animation group • Effect Options • Changes the direction and sequence of animation • Animations - Advanced Animation group • Add Animation • Adds additional animation • Not every slide needs to be animated

16. Transitions • Transitions tab, Transition to This Slide group • Used to progress from one slide to another. • Limit transitions in one presentation to no more than two • Transitions tab, Timing group • Add sound and select speed of transition. • Transitions • The most natural movement is from left to right. • If making a special point, text could move from the right to left. • Too many things flying around the screen detracts from the presentation.

17. Enhancing The Presentation • Transitions • The most natural movement is from left to right. • If making a special point, text could move from the right to left. • Too many things flying around the screen detracts from the presentation. • Not every slide needs to be animated.

18. Hyperlinks and Action • Link can go to another slide, a custom show, a Web page, or a file. • Insert tab - Links group - Hyperlink • Link can be text or an object such as a picture, graph, shape, or WordArt. • Actions: • Insert tab - Links group - Action • Adds an action to the selected object.

19. Action Buttons • Pre-defined Action buttons are found on: • Insert - Illustrations group - Shapes – At bottom of list. • Ready-made button that you can insert into your presentation and define hyperlinks. • Select button from Action Buttons menu. • Draw button. • Drag sizing handles to correct size. • Drag and drop to desired location. • Select appropriate action for button.

20. Running a Presentation • Slide Show tab, Start Slide Show group • Start From Beginning button • Start from Current Slide button • Start from Beginning F5 • Computer acts like a slide projector. • Slide is displayed on a full screen. • Can be run manually by mouse clicking or timed to run automatically • End on blank slide • Press ESC key to end slide show

21. Guidelines for Preparing Slide Presentations

23. No more than One Topic Per Slide • Maintain Consistency • Template • Colors • Font • Transitions • Use Bullets rather than numbers unless the list is in sequence or in rank order • Make Slides Easy To Read

24. Choose Color Carefully • Use the same color consistently throughout the presentation. • Use light letters on a dark background and dark letters on a light background. • Do not let color overpower the words. • Use color to communicate, not decorate.

25. Use The 7 x 7 RuleNever use more than7 lines of text per slide OR7 words per line

26. Your Slides Are Not Your Presentation • Slide Presentation is your Visual Aid • Slides draw attention to presentation. • Use only Key Words---Not sentences or paragraphs • Focus interest on what is important. • Audience must finish reading before you start talking. • Do not read slides to your audience.

27. Summary Slide Always use at least one but no more than two summary/conclusion slides. Summary Slides Wrap It All Up: reviews what your presentation was about; It highlights the main points

28. Finish Slide • “Thank You For Your Attention” or other appropriate finish slide. • Include 2 or 3 copies of finish slide to avoid inadvertent mouse “clicks”.