Health & Safety Orientation

1. Health & Safety Orientation North Simcoe Muskoka CCAC 2010

2. Review • Health and Safety Policy Statement • Employee roles and responsibilities • Supervisory role and responsibilities. • Hazards specific to the job • Workplace Violence Prevention Program • Reporting work-related injuries, illnesses and/or diseases • Reporting existing hazards and potentially unhealthy or unsafe conditions • Emergency Response Plan • Fire Safety • Joint Occupational Health and Safety Committee • Occupational Health and Safety Act • Health and Safety posted materials

3. Health and Safety Policy Statement • Employer commitment to preventing work related injury/illness in the workplace. • Responsibilities • Employer to maintain an safe and healthy work place • Employee to work safely following safe work practices • Supervisor to ensure that safe and healthy work conditions are maintained in assigned work area. • Statement is posted and available on Intranet. • Section 25 OHSA

4. Employer’s roles and responsibilities Providing a safe and healthy workplace Establishing and maintaining a health and safety program Ensuring workers are trained or certified, as required Reporting accidents and cases of occupational disease to the appropriate authority Providing workers with health and safety information Providing the workers with appropriate first aid services Ensuring that personal protective equipment is available and in good condition Supporting supervisors in their health and safety activities Evaluating health and safety performance of supervisors Sections 25, 26 OHSA

5. Supervisor’s roles and responsibilities • Instructing workers to follow safe work practices • Enforcing health and safety regulations • Correcting unsafe acts and unsafe conditions • Ensuring that only authorized, adequately trained workers operate equipment • Reporting and investigating all accidents/incidents • Inspecting own area and taking remedial action to minimize or eliminate hazards • Ensuring equipment is properly maintained • Promoting safety awareness among workers • Section 27 OHSA

6. Employee’s roles and responsibilities • Using personal protective equipment and required by the employer • Following safe work procedures • Knowing and complying with all regulations • Reporting injury or illness immediately • Reporting unsafe acts and unsafe conditions • Participating in joint health and safety committees • Section 28 OHSA

7. Reporting work-related injuries, illnesses and/or diseases existing hazards and potentially unhealthy or unsafe conditions An Employee Incident Report must be completed for all incidents, which occur at the work place and cause an injury/fatality or pose a risk to the health and/or safety of an employee. Available on-line forms, HR, Intranet

8. Reporting Examples of types of incidents include, but are not limited to: client action exposure (blood, body fluids or airborne) hit/struck/bumped assault: verbal, physical, sexual reoccurrence of previous work-related injury harassment: verbal, physical, sexual, racial threat to safety automobile accident fall/slip

9. Hazards specific to the job WHMIS Violence Prevention the workplace First Aid Ergonomics Safe Driving Program Personal Protective Equipment

10. Workplace Hazardous Materials Information System (WHMIS) To give employers, employees and the public information about hazardous materials used in the workplace. hazard identification and product classification Labelling material safety data sheets worker training and education. E-Leaning Module to complete Video to watch WHMIS Policy

11. Workplace Violence Prevention Program • Creating a Safe and Respectful Workplace • Video to watch • Workplace Violence and Prevention Policy

12. First Aid Kits Barrie – Lower level lunchroom - upper level – coffee machine Huntsville – Kitchen First Aid treatment recorded First aid inspection records Qualified first aiders First Aid Regulation 1101

13. Ergonomics The science of adapting the task to the human being to prevent injury and support productivity. Attempts to balance the job design and work capabilities Checklist

14. Ergonomics Micro-breaks Stretches Quick and Easy Work Habit review Ensure set up properly Notify Manager Office Services and HR can help!

15. Safe Driving Program Many of the employees use their vehicles for work purposes and as part of NSM CCAC’s health and safety initiatives this program will increase the awareness of the risks associated with driving and potentially reduce the number of motor vehicle incidents. Your car if required for your work is considered the workplace. Safe Driving Program Policy

16. Safe Driving Program Attend training at orientation and periodically as required. Operate vehicle in accordance with the Ontario Highway Traffic Act, CCAC Safe Driving Program and other applicable guidelines. Operate a vehicle which is defined as a car or truck. Motorcycle travel for work purposes is not allowed. Maintain personal vehicle used for work to the standards of the Highway Traffic Act and manufacturers’ specifications and arranging for periodic inspection by a qualified mechanic. Provide required driving-related documentation (driver’s license and proof of insurance) to employer. Report to your manager if you have accumulated more than 9 demerit points.

17. Safe Driving Program Report to your manager if you have a change in your driver status (ie., not able to legally drive). To arrange for alternate transportation if your vehicle is being repaired during work hours or if license is suspended. Required to use seat belt. Prepare for journey. Prohibited from operating a vehicle while under the influence of alcohol or drugs during business operations. The use of a cell phone while driving is strictly prohibited.

18. Safe Driving Program Should an accident occur involving an employee during the course of driving for business operations, regardless of the severity, location or fault, it must be reported to the local law enforcement authority, the employee’s manager and the human resources office. It is the responsibility of the driver to maintain adequate and valid comprehensive liability insurance for the vehicle used for work purposes. Will not transport client(s). Driving Video

19. Personal Protective Equipment Appointment to get Mask Fit Test (N 95) Personal Protective Equipment – E-learning Module Respirator Protection E-learning Module Video to Watch

20. Emergency Response Plan Full plan is available on Intranet Control Group Emergency Response Box Fan-out List Emergency Broadcast System

21. Emergency Response Codes - Hospital Code Red – Fire Code Blue – cardiac arrest Code Yellow – missing person Code Orange – external disaster Code White – violent/behavioural situation Code Green – evacuation (precautionary) Code Green – Stat – evacuation (crisis) Code Brown – in-facility hazardous spill Code Purple – Hostage taking Code Black – Bomb Threat

22. Fire Safety Fire Safety Plan Policy Fire Wardens Fire exits Fire video to watch

23. Joint Occupational Health and Safety Committee Identify hazards Obtain information from the employer Make recommendations to employer Investigate work refusal Investigate serious injuries Obtain information from WSIB

24. JOHSC Members Vivian Lafranier Case Management Rep – Simcoe – Certified Member Vacant Position Case Management Rep - Muskoka Jossie Seguin Office Support - Barrie Debbie Brewer Office Support- Huntsville Bryan Scott Office Support – Huntsville – Certified Member Tania French Office Service.– Certified Member Ria Johnson Human Resources - Certified Member Amy McArthur Committee Secretary Lisaellen Currie OSMH Lisa Lee RVH Louise Korhonen Management Rep. – Barrie Office Debbie Wight Management Rep – Huntsville Office Section 8, 9 OHSA

25. Occupational Health and Safety Act Copies posted on Health and Safety Bulletin Boards. Link on Intranet

26. Health and Safety posted materials Bulletin board in Barrie & Huntsville Health and Safety Intranet Page OHSA WHMIS Regulation Material Safety Data Sheets Guide to OHSA Form 82 Emergency numbers Reports Other

27. Healthy Workplace Employee Assistance Program Wellness Committee Wellness Intranet page Discounts Flu Vaccines Tobacco Free Grounds Physical activity (Run for the Cure, Dragon Boat etc) Weight Watchers Pilates (Barrie site) Newsletter information

28. Scent Free Employees and volunteers are asked to avoid fragrances such as perfume, perfumed after-shave lotions, perfumed hair sprays, or other perfumed personal products while at work. No flowers please

29. Checklist • I have received information on the hazards specific to my job. • I know my legal workplace health and safety rights. • I know my legal roles and responsibilities and those of my supervisor and I am committed to doing my part to ensure my workplace is safe and healthy. • My workplace has a joint health and safety committee. • I know who the committee members are. • I received training on how to do my job safely. • I received training on the specific equipment and the materials I use as well as the work processes in my workplace

30. Checklist I will look out for hazards. I know how to report an unsafe condition or act. I received WHMIS training. I know where to find the MSDSs. I received training on the personal protective equipment I need to wear and how to use it properly. I received training on emergency procedures and know where the exits and first aid stations are located.

31. Questions? Your safety is important to us!