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Academic Programs

1. Academic Programs. Dr. Debbie Blanke, Stephanie Beauchamp, & Dr. Erin Taylor. Overview. Policies and Forms 3.4 Academic Program Approval 3.7 Academic Program Review 3.14 Undergraduate Degree Requirements 3.18 Academic Calendars 3.6 Cooperative Alliances

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Academic Programs

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  1. 1

  2. Academic Programs Dr. Debbie Blanke, Stephanie Beauchamp, & Dr. Erin Taylor

  3. Overview Policies and Forms 3.4 Academic Program Approval 3.7 Academic Program Review 3.14 Undergraduate Degree Requirements 3.18 Academic Calendars 3.6 Cooperative Alliances 3.12 Undergraduate Academic Courseload 3.5 Intensive English Programs Reach Higher Update 3.10 Undergraduate Transfer & Articulation Helpful Links and Protocol Questions and Answers

  4. Degree Program Levels (p. 49) Informational Reports Available to Institutions Program Processes & Forms 3.4 Academic Program Approval 4

  5. 3.4 Academic Program Approval Level I: Broad Umbrella Level II: Specific Degree Category Level III: Specific Degree (by name) Level IV: Option, Major, Emphasis Under Level III (50% or more of the same core) Degree Program Levels

  6. 3.4 Academic Program Approval Degree Program Inventory Degree Program Review Schedule Option Inventory (Level IV) Program Productivity http://www.okhighered.org http://www.okhighered.org/oeis/ProductivityReport/Main.aspx Informational Reports

  7. Process for new program proposal (p. 55): Systemwide LOI 30 days prior to proposal submission 30 days to protest after copies sent Protest must come from President to Chancellor to be official More detailed information required: Academic Plan, demand, duplication, productivity, electronic delivery*, funding Form for proposal (p. 151 in procedures) 3.4 Academic Program Approval

  8. Program Forms Program Modifications (p. 50) Process Substantive vs. Non-Substantive Forms (p. 175 in procedures) Post Audit/Final Approval (p. 74) Process 3.4 Academic Program Approval

  9. June 1, 2011 Dr. John Smith, Academic Officer Re: Program Review As you know, State Regents’ policy provides for provisional approval of new programs with final approval dependent upon meeting institutionally established and State Regents’ approved criteria. One Oklahoma State Community College (OSCC) program is scheduled for review for final approval in fall 2010 as described below. At the September 12, 2008 meeting, the State Regents authorized OSCC to offer the Associate in Science in Biology (089) with the stipulation that continuation of the program beyond fall 2011 would depend upon meeting the following criteria established by the institution and approved by the State Regents: 9

  10. Associate in Science in Biology (089) enroll 30 students in fall 2010; and graduate 13 students in 2010-11. In preparation for the evaluation, we request OSCC provide a review of the program to the State Regents’ office by September 15, 2011, so the State Regents may take action regarding final endorsement of the program. For your convenience in assisting to provide appropriate information, a post audit form in both Word and PDF format may be found at http://www.okhighered.org/admin-fac/academic-forms/. Thank you for your time and consideration. If you have questions or concerns, please contact Stephanie Beauchamp at 405-225-9399 or sbeauchamp@osrhe.edu. Sincerely, Houston D. Davis, Vice Chancellor for Academic Affairs 10

  11. Post Audit/Final Approval Form (p. 186 in procedures) 3.4 Academic Program Approval 11

  12. Policy revisions: Purpose: program improvement and accountability Definitions added – internal review team; external review team, low producing program (p. 75) Certificate review language added Program review criteria revised (p. 76) External review process for low producing programs (p. 82) Criteria for low producing programs exemptions (p. 81) Report content (p. 84) 3.7 Academic Program Review

  13. Definitions (p. 75): Internal Review Team Academic peers WITHIN the institution that DO NOT teach in the program External Review Team Academic peers OUTSIDE the institution but proficient in the program content area Onsite or paper review allowed Low Producing Program – does NOT meet criteria specified in policy 3.7 Academic Program Review 13

  14. Certificate review added (3.7.4 – p. 76) Certificates embedded in a program are reviewed along with the main program. Certificates not embedded in another program are reviewed independently. Program Review Criteria revised Centrality to Mission (3.7.5.A – p. 76) Vitality of Program (3.7.5.B – p. 77) Low Productivity Review Process (3.7.6 – p. 81) Program Review Reports (3.7.7 – p. 84) 3.7 Academic Program Review 14

  15. Vitality of Program (3.7.5.B) Program Objectives and Goals (3.7.5.B.1 – p. 77) Quality Indicators (consistent with HLC) (3.7.5.B.2 – p. 77) Productivity Indicators (3.7.5.B.3 – p. 78) 5-year average Degrees Conferred: Majors Enrolled: AA/AS 5 AA/AS 25 AAS 5 AAS 17 Bacc 5 Bacc 12 Master’s 3 Master’s 6 Doc 2 Doc 4 3.7 Academic Program Review 15

  16. Vitality of Program (3.7.5.B) Other Quantitative Measures (3.7.5.B.4 – p. 78) Number of courses exclusively for the major Student credit hours in major courses Direct instructional cost Number of credit hours that support the general education component and other majors Roster of faculty, including FTE in specialized courses for the major Employment or advanced studies for graduates Success of transfer students from major 3.7 Academic Program Review 16

  17. Vitality of Program (3.7.5.B) Duplication (3.7.5.B.5 – p. 79) Determine extent of duplication within the system Consider sharing programs, joint degrees, etc. Demand from students, employers Demand for alternative forms of delivering the content Effective Use of Resources (3.7.5.B.6 – p. 80) 3.7 Academic Program Review 17

  18. Low Productivity Review Process (3.7.6.A – p. 81) Annual report sent to institutions Programs not meeting 5-year average in graduates or majors must conduct external review unless granted an exception Exceptions (p. 81): New program in post audit Liberal Arts and Sciences programs supporting the general education component Offline programs (suspended or scheduled for deletion) Restructured program expected to meet productivity within specified time period Special purpose programs designed for specific need (wind energy, Native American, women’s studies, Tinker programs, etc.) Data discrepancies that can be factually corrected No cost/justifiable cost programs 3.7 Academic Program Review 18

  19. External Review Process (3.7.6. B – p. 82) Site visit or paper review Team selected by chief academic officer Materials to team at least 4 weeks prior to review Team charge Self Study Previous Reviews/Findings Review schedule and timeline for a final report 3.7 Academic Program Review 19

  20. External Review Process (3.7.6. B – p. 83) Team Report Provided to chief academic officer Copies sent to faculty and administrators in the program Team recommendations: Suspend -- delete Modify -- continuation Team must include measureable goals and timeline for monitoring progress 3.7 Academic Program Review 20

  21. State Regents’ Action (3.7.6. B.5 – p. 83) Team report sent to Chancellor by President, then forwarded to the State Regents for action After action, recommendations must be implemented within one year and progress monitored by staff Program Review Reports - Format (3.7.7.A – p. 84) Intro and process Executive Summary Analysis and Assessment Program Review Recommendations Forms under development (COI Procedures Committee) 3.7 Academic Program Review 21

  22. State Regents Review and Action (3.7.7.B – p. 85) Monitoring the Review Process – institutional expectation and state expectation (3.7.7.C – p. 85) Low Productivity Report Form(p. 202 in procedures) 3.7 Academic Program Review 22

  23. Definitions AA or AS general education requirements (p. 132) AAS general education requirements (p. 133) Baccalaureate general education requirements (p. 133) Baccalaureate requirements and standards (p. 136) General Education Framework (p. 139) Policy has tables with specific hours/requirements 3.14 Undergraduate Degree Requirements 23

  24. Definitions (p. 169) Standards Submission and Approval of Academic Calendars Competency-Based Learning Form (p. 203 in procedures) 3.18 Academic Calendars 24

  25. 3.6 Cooperative Alliances Between Higher Education Institutions and Technology Centers • Cooperative Alliances – voluntary partnerships between AAS degree-granting institutions and technology centers to allow qualified high school students and adults to earn college credit for certain technical courses reviewed by the higher education partner but taught by the technology center. (p. 65)

  26. 3.6 Cooperative Alliances • Cooperative Agreement Program (CAP) – academic degree program offered by institutions that includes approved courses taught by a technology center and leads to an AAS degree or a college-level, technical certificate that is a subset of courses within the approved AAS degree. (p. 65)

  27. 3.6 Cooperative Alliances • Technical Concurrent Student Admission Requirements: An 11th or 12th grade student enrolled in an accredited high school or a student who is at least 16 years of age and receiving high-school-level instruction at home or from an unaccredited high school may, if s/he meets the requirements, be admitted to a college or university in The Oklahoma State System of Higher Education that offers technical AAS and certificate programs and enroll in technical courses only. (p. 71) 27

  28. 3.6 Cooperative Alliances • Minimum standards for State System institutions are: • an ACT score of 19 OR • a PLAN score of 15 OR • high school GPA of 2.5 AND • a letter of support from the high school counselor AND • written permission from a parent or legal guardian. • Exception to policy** • All other concurrent admission policy requirements remain in effect for technical students, including retention standards of a 2.0 college cumulative GPA and concurrent enrollment student academic workload (19 hours). (p. 46 in procedures) 28

  29. 3.6 Cooperative Alliances • Curriculum (p. 68) • All continuing and future CAPs included in the Cooperative Alliance shall be subject to the State Regents’ Academic Program Approval and Academic Program Review policies and criteria. • Quality Assurance - Faculty(p. 68) • The appropriate academic dean reviews all faculty credentials, and recommends all faculty for approval. Once approved, technology center faculty in approved CAPs becomes listed as adjunct instructors for the higher education institution. 29

  30. 3.6 Cooperative Alliances • Quality Assurance – Program Quality (p. 69) • A specific full-time or dean-designated faculty liaison with at least a minimal level of content expertise provides annual review and alignment of courses offered for credit in the CAP. Faculty liaisons are members of the program advisory committee. 30

  31. 3.6 Cooperative Alliances • 3.6.4.A.4 Technical Course Crosswalk (TCW) (p. 67) • Faculty working on applied vs. theoretical courses and reviewing common course descriptions. • This crosswalk is only for technical courses and will not have the same courses as the Course Equivalency Project. Courses should not be on both matrices. • For courses leading to an AAS degree (and may transfer to a BT). 31

  32. Cooperative Agreement Programs (CAP) Requests Process Forms (p. 197 in procedures) 3.6 Cooperative Alliances 32

  33. Undergraduate course load is limited to a number of semester-credit hours which is 50 percent greater than the total number of weeks in the applicable academic term – spring/fall – 24 hours. Summer -12 hours. (p. 126) Note: While high school concurrent enrollment academic course workload is found in 3.9.6.I.1 – It is 19 semester credit hours for the spring and fall and 9 hours for summer. Note: Workload standards apply to cooperative alliance students. You may need to be helpful to your technology center staff and explain the calculation. 3.12 Undergraduate Academic Course Load 33

  34. The purpose of the policy is to specify criteria for approval and review of IEP programs available to non-native speakers of English to ensure adequate preparation for college level academic work at an Oklahoma institution of higher education. (p. 57) 3.5 Intensive English Program Approvaland Review 34

  35. 3.9.5 International Student Admission and Admission of Non-native Speakers of English Students must meet one of the standards described below to demonstrate their competency in English. Institutions may not waive this admission requirement as part of the alternative admission category within the State Regents’ general policy on admission. 1. Standardized Testing 2. Intensive English Program (IEP) 3. High School Performance 4. Completion of a baccalaureate or graduate degree from a college or university where English is the primary teaching language 5. Institutional Discretion 3.9 International Student Admission 35

  36. There are 11 approved IEPs in Oklahoma: OSU, OU, UCO, NSU, OCU, SGU OCCC, TCC Oklahoma City (ECI), Edmond (ELC), Tulsa (ULI) Listing on p. 43 in procedures 3.5 Intensive English Program Approval and Review 36

  37. Helpful Information CIP Code Updates (2010 version) http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55 Program Forms http://www.okhighered.org/admin-fac/academic-forms/ Program Demand Resources http://www.oesc.ok.gov/ 37

  38. Protocol Official Copy Sent From President to Chancellor E-mail CC’s to Debbie OR Stephanie (these are not official submissions, but we can start a preliminary review from them while awaiting the official submission) Helpful Information 38

  39. Program Update for COI Policy Workshop July 14, 2011

  40. Bachelor of Science in • Organizational Leadership (775) • Associate in Arts in Enterprise Development (675) • Associate in Science in Enterprise Development (676)

  41. REACH HIGHER – Web Sitewww.reachhigheroklahoma.org

  42. REACH HIGHER The Curriculum Baccalaureate Program: General Education 40 hrs. Professional Electives 33-39 hrs. Field Exp./Internship 3 hrs. Core Required 27-30 hrs. Institution-specific 12-15 hrs. TOTAL CREDIT HOURS 124 hrs.

  43. REACH HIGHERAdmission Requirements Bachelor’s Degree: At least 21 years old Completed at least 72 hrs. of college credit Minimum 2.0 graduation/ retention GPA in past college work Completed general education requirements as defined by the home institution or by AA or AS degree NOTE: no substitution of core courses at this time and core courses are resident credit from any RH campus.

  44. REACH HIGHERCosts $174.00 per credit hour (resident) $413.00 per credit hour (non-resident) (Effective August, 2011)

  45. REACH HIGHER – Web Sitewww.reachhigheroklahoma.org

  46. REACH HIGHER The Curriculum Associate Program: General Education 37 hrs. Core Required 23 hrs. TOTAL CREDIT HOURS 60 hrs. Options: Business (accounting, economics, management, business statistics, etc.) General Studies (individualized for the student’s academic and career goals)

  47. REACH HIGHERAdmission Requirements Associate Degrees Completed at least 18 hrs. of college credit Minimum 2.0 graduation/ retention GPA in past college work Completed any required remedial work

  48. Associate Degrees – policy clarifications The Two-Year Reach Higher Campuses include: CASC, CSC, EOSC, MSC, NEO A&M, NOC, OCCC, RCC, RSC, SSC, TCC, WOSC, OSU-OKC (AS only), and OSUIT (AS only). Resident credit clarifications: General Education requirements (37 credit hours) can be satisfied by credit earned at an Oklahoma institution participating in the Course Equivalency Project (CEP). Courses taken from the CEP listings will fulfill resident credit requirements. Core courses/major requirements (23 credit hours) must include 15 of the final credit hours from Oklahoma institutions participating in the Reach Higher associate degree completion program. This includes the 12 Oklahoma community colleges and 2 Oklahoma technical branches accredited by the Higher Learning Commission listed above. Course Substitutions: General Education and Business Option courses are specified to come from approved CEP course groupings. No substitutions are allowed for general education or the business option.

  49. REACH HIGHERCosts Same as current tuition costs at each participating institution (no common tuition at this point in time). On average, $90 per credit hour for Oklahoma residents

  50. REACH HIGHERCurrent Status 2,810 Inquiries (2-year & 4-year) 1,747 Applications (4-year) 430 Majors enrolled (25 AA-AS/405 BS) 561 Total enrolled in classes (2-year & 4-year) 179 Program Graduates through spring 2011 for 2-year (13) and 4-year (166) 152 Referred to other programs

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