Project Management

1. Project Management Project direction/supervision, monitoring & control neil@minkley.fr

2. Project life cycle Content creation Testing & Acceptance Requirements Design Integration Deployment Software coding Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch

3. Project direction/supervision Content creation Testing & Acceptance Requirements Design Integration Deployment Software coding Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch

4. Project direction/supervision Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • General remarks • Areas to supervise, monitor and control • Communication • Meetings • Management by walking around (MBWA) • Performance indicators & project dashboard • To-do list

5. Conducting the project

6. Reminder: the PM’s objective To ensure the completion of a project in compliance with the agreed scope, schedule, budget and quality requirements, in order to meet customer expectations.

7. Reminder: Project Management diamond Scope (Requirements) Customer expectations Cost (Budget) Time (Schedule) Quality

8. Reminder: Murphy’s Law From Murphy’s Law: 26th Anniversary edition by Arthur Bloch

9. Reminder: Project Management triangle Scope (Requirements) Quality Cost (Budget) Time (Schedule)

10. Reminder: Project Management areas Scope (Requirements) Procurement Resources Quality Risks Communications Cost (Budget) Time (Schedule)

11. Reminder: Project planning processes Define scope & collect requirements Create WBS Plan risk management, identify & analyze risks Define tasks Plan procurements Sequence tasks Estimate task resources Develop human resource plan Plan quality Estimate task durations Plan communications Determine budget Estimate costs Develop schedule

12. Areas to supervise, monitor & control Scope & Requirements WBS Risks Tasks Procurements Task sequencing Quality Human resources Task resources Task durations Communications Budget Task costs Schedule

13. Questions?

14. Information flow Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding Project manager Top management Subproject managers Contractors Team members

15. Communication - Meetings (0)

16. Communication - Meetings (1) One-to-one meetings Group meetings Project Management team meetings Project team meetings Brainstorming sessions Standup meetings Meetings with contractors Management reporting meetings

17. Communication - Meetings (2)

18. Communication - Meetings (3)

19. Communication - Meetings (4)

20. Communication - Meetings (5)

21. Communication - Meetings (6)

22. Communication - Meetings (7) Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • Preparation • Agenda • Schedule • Within scope • Report • Decisions • Action items

23. Action items Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • Description • Priority level • Deadline for completion • Person in charge • Check progress and completion

24. MBWA (1) Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • Direct contact on a regular basis with team members at their place of work: • keep abreast of what is going on, feel the temperature, gather information • detect difficulties, conflicts, etc. • give information, ask/answer questions • motivate: encourage and congratulate

25. MBWA (2) Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • Direct contact on a regular basis with team members at their place of work: • do not disrupt work • do not bypass or contradict subproject managers

26. MBWA (3)

27. MBWA (4)

28. Questions?

29. Performance indicators & dashboard

30. Monitoring & Control

31. Key performance indicators (KPIs) Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • Degree of completion of WPs and activities/tasks • Status of deliverables • Status of project with respect to its baseline schedule • Evolution of costs with respect to the budget • Assessment of risks • ...

32. Performance indicators (Example 1-1)

33. Performance indicators (Example 1-2)

34. Performance indicators (Example 2-1)

35. Performance indicators (Example 2-2)

36. Performance indicators (Example 3)

37. Performance indicators (Example 4)

38. Project dashboard

39. Questions?

40. To-do list (1) Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • Make a note of things to do. • Do them. • Mark them as “done”!

41. To-do list (2) • Make a note of things to do. • Do them. • Mark them as “done”!

42. Questions?