Micro-Purchasing Thresholds $3,000 for supplies $2,500 for services $2,000 for construction

1. DIRECTORATE OF CONTRACTINGFORT LEONARD WOOD, MO Policies & Procedures for the Fort Leonard WoodGovernment Purchase Card Program supported byAppropriated funds2008 REFRESHER TRAININGFOR OFF SITES

2. Micro-Purchasing Thresholds$3,000 for supplies$2,500 for services$2,000 for construction

3. OTHER RESTRICTIONS • PURCHASES CANNOT EXCEED $3,000.00 (SUPPLIES) • SPLITTING REQUIREMENTS TO STAY UNDER THE INDIVIDUAL PURCHASE LIMIT IS NOT AUTHORIZED • A CARDHOLDER CANNOT “SPLIT” A PURCHASE BY: • *PURCHASING “LIKE ITEMS” FROM DIFFERENT VENDORS • *PURCHASING A FEW DAYS APART • *ONE PURCHASE MADE BY DIFFERENT CARDHOLDERS UNDER THE SAME BILLING OFFICIAL • PURCHASE MUST BE COMPLETE. NO BACK ORDERS ITEMS OR PARTIAL SHIPMENTS ARE AUTHORIZED (EXCEPT DoD EMALL OR GSA)

4. Billing Officials and Alternate Billing Officials must be a higher grade or rank than the cardholders.

5. *Billing Officials MUST have an Alternate Billing Official.*Billing Officials and Alternate Billing Officials must coordinate to ensure timely certification.*The alternate billing official should only certify the account in the absence of the primary.*Billing Officials and Alternates MUSTlogin to the system monthly to ensure userids/passwords remain active.

6. *There is no such position as an “Alternate or Backup” Cardholder.*Cardholders must make at least one purchase every other month to keep their account active. *Cardholder must have a “continuing bone-fide need” in order to maintain a credit card account.

7. *No military or civilian personnel are authorized to sign any contract or license agreement (i.e. hotel conference room, software license).Only a Contracting Officer has this authority.All Contracting Officers are located in the Directorate of Contracting office.

8. GPC Billing Officials are personally and pecuniarily liable for the full amount of any improper payments resulting from misuse, abuse, or unauthorized purchases of the GPC, in accordance with Title 31 U.S. Code 3528. Strict pecuniary liability attaches automatically when there is an erroneous payment.

9. GPC Cardholders are pecuniarily liable for erroneous payments that result from the negligent performance of duties in the amount of erroneous payment, up to one month’s pay.

10. All accountable officials are required to comply with DoD regulations, policies, and procedures, including standard operating procedures. Failure to act in accordance with such regulations, policies and procedures is generally considered evidence of negligence.

11. Following orders from superiors that are contrary to regulations, policies and procedures is no defense to negligence or bad faith. A heavy workload or a lack of experience, supervision or training is not a factor in determining relief from liability.

12. It is highly recommended that all Billing Officials and Alternate Billing Officials take the online Fiscal Law Tutorial at:https://www.saffm.hq.af.mil/fiscallaw/index.htm

13. EthicsProcurement Integrity Act*You are not allowed to seek employment for yourself or a family member during the acquisition process.*The GPC team recommends you accept no gratuities or gifts. However, legally, you can accept something valued at $20 or less.*You cannot make a purchase from a company that you have a financial interest in. If your spouse owns a business down town, don’t make purchases from that establishment. That would be a conflict of interest.

14. FRAUD AND THE GPCDo Not open phishing emailsDo not respond to phishing emails. Many cardholders have received emails that look like valid US Bank emails. Most say something like, “your account may have been compromised…click here and provide your cardholder information”. US Bank would never go directly to the cardholder for verification of information. US Bank would only verify your account information with a member of the DOC GPC team. Never click on a link from anyone and provide credit card information.

15. Section 508Electronic and Information Technology Accessibility Standards: Section 508 of the Rehabilitation Act requires that Electronic and Information Technology (EIT) acquired by the Federal government be accessible by individuals with disabilities. EIT includes, but is not limited to, printers, copiers, fax machines, scanners, laptops, desktop computers, and telephones. All purchases of such equipment must meet the criteria as outlinedat this link:http://www.section508.gov/index.cfm?FuseAction=Content&ID=12

16. OFFICE PRODUCTS If off-site cardholders cannot utilize the Fort Leonard Wood AlphaPointe store, the next source is www.alphapointeonline.com. The DoD Emall or Envision would be alternate choices. If you have an emergency and cannot wait the two or three days for delivery, you must first obtain written (an email is acceptable) approval from a member of the GPC team prior to making a purchase from a local vendor. ***By the way …..toner cartridges are considered “office products” and therefore must be purchased from one of the mandatory sources.

17. AXOL review and Questions Account over view. Live AXOL demonstration How to update your information https://access.usbank.com/cpsApp1/index.jsp Questions:

18. Army conversion from SP1 to SP2 Timeline: 08/30/08 Mass maintenance of SP1 Accounts 10/15/08 New Purchase card issues 11/26/08 Start of new card registration 11/30/08 Last day to use old SP1 Cards 12/01/08 SP1 card turned off-Sp2 card turned on

19. What user have to do to convert to SP2 • Update user file- Supplied today by DOC • Receive new SP2 cards • Register SP2 cards- 11/26/08 • Link SP2 cards to current card holder accounts- Instructions will be provided • Destroy SP1 cards- 12/01/08 • Start using SP2 Cards 12/01/08

20. We would like to take the time to thank you -the men and women of the ROTC/JROTC program. On Nation and our military would not be a strong as it is with out soldiers like yourself.