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Local Government Efficiency Review

Local Government Efficiency Review. Pat McLoughlin, IPSO Belfast 3 rd November 2010. Terms of Reference. To review the cost base, expenditure of and numbers employed in local authorities with a view to reporting on: Specific recommendations to reduce costs;

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Local Government Efficiency Review

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  1. Local Government Efficiency Review Pat McLoughlin, IPSO Belfast 3rd November 2010

  2. Terms of Reference • To review the cost base, expenditure of and numbers employed in local authorities with a view to reporting on: • Specific recommendations to reduce costs; • The effectiveness of particular programmes; • Optimal efficiency in the way programmes are delivered; and • Any other proposals to enhance value for money in the delivery of services at local level.

  3. Structures • 114 units of local Government • Membership Ranges: 9 – 52 • Population per elected member: 1,300 – 10,000

  4. Sources of Local Authority Income

  5. Dependence on Government ResourcesCounty Councils • Average 48% • Range 21% Fingal 75% Leitrim

  6. Dependence on Government ResourcesCity Councils

  7. Dependence on Government ResourcesCounty Councils Cont’d

  8. Recommendations in Context • €300m reduction over past 2 years • €511m recommended over short to medium term

  9. Staffing Levels Pay / expenditure is 41% of expenditure

  10. Impact of Moratorium • Director  7% • Clerical / Admin  4% • Professional / Technical  3.7% • Outdoor 13%

  11. Movement in PersonnelImpact of Moratorium

  12. Joint Administration Units

  13. Joint Administration Units

  14. Impact of Joint Administrative Units

  15. Span of Control – Management

  16. Local Authority Staffing Donegal 6.8 Mayo 9.5 Staffing per 1,000 of Population Galway 5.8 Kerry 8.7 Cork 6.5 Source: Survey of County and City Councils, 2010

  17. Local Authority Staffing Staffing per 1,000 of Population Galway City 6.7 DLR Rathdown 6.1 Limerick City 10 South Dublin 5.6 Waterford City 8.9 Source: Survey of County and City Councils, 2010

  18. Local Authority Staffing Cont’d Remaining 18 counties Range Leitrim 10.4 per 1,000 Laois 6 per 1,000 Source: Survey of County and City Councils, 2010

  19. Staff Reductions / Management / Admin • 10 County Managers • 50 Directors • 170 Corporate J.A.A.s • 50 Corporate other • 225 Middle / Senior Replacement • 62 H.R. Payroll • 15% Dublin / Cork Senior Managers

  20. Staff Reductions (other) • 180 Professional, Senior / Middle and Replacement • 250 Roads • 171 Planning

  21. Shared Services Cont’d • Very few national initiatives • Need for a sector-wide approach • Minister to direct if necessary • Maximise the potential of scale

  22. Shared Services Cont’d • A uniform H.R. and payroll system • Recruitment through P.A.S. • Single, national ICT applications for all • Extend model of Regional Design office

  23. Shared Services Cont’d

  24. Motor Tax • €670m collected at offices • €385m collected online • Cost of collection €38m • Off the road statements 396k p.a. • Incentivise / disincentivise and take out costs

  25. Motor Tax Cont’d

  26. Motor Tax

  27. Housing Social Housing Rents • 60% - 75% on state benefits • Arrears €40m • Collect at source • Savings €25m

  28. Planning

  29. Water • Water conservation: 17% - 50% unaccounted • Enhance regional office rate – River basin approach • Emphasis on water conservation • Economies of scale (maximise) • Benchmark performance

  30. Procurement • Reduce reliance on consultants • Encourage local suppliers • Adopt a single procurement system • More dedicated procurement specialists • Sector approach to improve performance

  31. Internal Audit • 99 staff as at 01/09 • Most have no formal auditing qualifications • 3 councils had none • Don’t report to the Managers

  32. Internal Audit Cont’d

  33. Audit / V.F.M.

  34. Cost Recovery • Full economic cost recovery – water, waste • Handling fee for manual motor tax • Increased cost of driving licenses • Curtail exemptions of commercial rates • Extend model of late payment penalties

  35. Local Government / Wider Public Service What we found? • Crowded pitch • Agencies not well integrated • Rate of consolidation slow • Difficulty in measuring effectiveness

  36. Local Government / Wider Public Service (Cont’d) Recommendations • Intensify consolidation of development bodies • Align programmes and plans • Plans to be approved by local authority • New programmes under local authorities • Integrate county / city enterprise boards • Incentivise sharing of resources • Establish an innovation fund

  37. Decision Making

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