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OPI Student Information System

OPI Student Information System. Madalyn Quinlan Donna O’Neill Charlie Kratsch Gale Kramlick Dave Nagel Marc Butenko Bob Runkel . April 28, 2006. Purpose of Student Information System. To improve the collection, availability and use of high-quality education data

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OPI Student Information System

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  1. OPI Student Information System Madalyn Quinlan Donna O’Neill Charlie Kratsch Gale Kramlick Dave Nagel Marc Butenko Bob Runkel April 28, 2006

  2. Purpose of Student Information System • To improve the collection, availability and use of high-quality education data • To track students’ academic progress over time • To reduce burden upon OPI, schools and districts, while increasing the value of the data systems • To provide tools for interactive querying and reporting of data to enable data to drive education policies and practices • Source of student counts for funding of K-12 public education

  3. Scope • State-level Student Information System (SIS), which includes a Special Education Records and Information Management System • Data Warehouse (DW)

  4. Student Information System (SIS) • Assign a unique student identifier to every student • Student-level enrollment, demographic and program participation information • Track individual students’ test records from year to year • Tracking academic progress of subgroups of students, including gifted and talented, migrant, limited English proficient, free and reduced price lunch, and homeless students • Management of school discipline information

  5. Data Warehouse (DW) • A Central Repository for Data • Pre-Defined and Ad Hoc Reporting • Analysis Tools • Embedded Security

  6. Special Education Records Information Management • Support teachers in completing and maintaining required paperwork • Help teachers manage special education work flow and timelines • Promote compliance with state and federal regulations through validation checks • Assist with data collection and reporting of student information and staff information

  7. Special Education Records Information Management • Permit electronic transfer of student records • Improve parent access to records • Allow for a secure, well-defined, and efficient method of exchange of data between the school, district, cooperative, state, and federal entities • Increase the reliability and validity of data • Support administrators by keeping track of services provided by staff and accountability for records management

  8. Special Education Records Information Management • Improve efficiency in monitoring for compliance • Provide a data base and tools for analysis of program effectiveness including approximately 20 predefined reports • Provide documentation used when billing Medicaid • Enhance communication between schools and parents

  9. Planned Timeline • Contract Award May, 2006 • Student IDs Assigned TBD • Fall Enrollment Count October 2, 2006 • Special Education Child Count December 1, 2006 • Registration of Students for Statewide Assessment January 2, 2007 • Spring Enrollment Count February 1, 2007 • Testing Cycle Enrollment March 20, 2007 • Special Education System Online April 30, 2007

  10. State’s “Single Sign On” solution • One Person – One Password • Good for Multiple eGovernment Services • Allows Personalization of Services Page

  11. Types of Users • Direct Access • Embedded Edition • District Edition • Existing SIS – SIF/Non-SIF

  12. Direct Access Users • No “District-Type” Functions • Grade Book • Scheduling • No District Hardware Required • Included with State Contract • Good for Schools That Don’t Need a SIS

  13. Embedded Edition • Separate SIS Database Hosted by OPI • Limited “District-Type” Functions • Grade Book • Scheduling • No District Hardware Required • Not Included with State Contract • ~$3/student annually • Good for Schools With Basic SIS Needs Who May/May Not Currently Have a SIS

  14. District Edition • Separate SIS Database Hosted by Each District • Fully-Featured District Functions • Automates State Reporting • District Hardware Required • Not Included with State Contract • ~$8/student annually • Good for Schools with Full SIS NeedsWanting to Replace Existing SIS

  15. Users With Existing SIS • District Continues Current Operation • State Reporting via Two Methods • SIF – If SIS is SIF-Compliant • File Upload – Non-SIF-Compliant • Included with State Contract • Method for Schools with Full SIS NeedsNot Wanting to Replace Existing SIS

  16. Screen Shots

  17. Training • School Clerical staff • School Counselors • Teachers and Support Specialists • School District Information Systems Staff • Directors of Special Education • Principals • Other Administrators

  18. Training • On-Site Training • Regional Training Sessions • Web-Based Training • Video Streaming • Video Conferencing • Computer Based Training • Other

  19. How Will My District Benefit? • Only Handle Information Once • Improved Data Quality • Easier tracking of student mobility and transfer of student information from school to school • Cost Savings to Schools • Easier reporting • All districts ensured basic functionality • Ability to track academic growth over time

  20. K-12 Education Data Systems 1. Set Academic Standards & Curriculum 4. Conduct Data Driven Analysis & Intervention 2. Administer Assessments Core Processes of OPI 5. Distribute Grants/Aid & Ensure Compliance 3. Certify Educators 6. Collect & Report Data

  21. K-12 Education Data Systems Decision Support Tools State Curriculum Inf. Management Data Warehouse State Assessment Results Management Facilities Information Data Collection Educator Certification Management EOY Finance Data Collection Staff Record Collection & HQE Grant & Program Data Collection Enterprise Directory & Administrator Security Safety & Discipline Data Collection Student ID Management & Record Collection

  22. K-12 Education Data Systems Decision Support Tools State Curriculum Inf. Management * Data Warehouse 1. Set Academic Standards & Curriculum * State Assessment Results Management 4. Conduct Data Driven Analysis & Intervention * Facilities Information Data Collection 2. Administer Assessments Core Processes of OPI Educator Certification Management 5. Distribute Grants/Aid & Ensure Compliance EOY Finance Data Collection 3. Certify Educators 6. Collect & Report Data Staff Record Collection & HQE Grant & Program Data Collection * Enterprise Directory & Administrator Security * Safety & Discipline Data Collection * Student ID Management & Record Collection *

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