In-Person Program Orientation

1. In-Person Program Orientation www.studentsinservice.org

2. Orientation Overview • Students in Service Basics • What are allowable service activities? • 3 Phases of Service • Member Agreement • Enrollment Paperwork • Questions? Please sign the SIS In-Person Orientation Sign-In Sheet provided by your SIS Campus Coordinator before completing this SIS In-Person Orientation.

3. What is Students in Service? Students in Service (SIS) is a part-time AmeriCorps program offering education awards to college students who serve their community in critical needs areas. Civic Engagement Challenge By joining SIS, you are recognizing yourself as a member of a larger social fabric, committed to working with others in the community to solve social problems, improve lives, and strengthen communities. While serving in SIS, we challenge you to think about what it means to be a civically engaged citizen of the USA and why it is importantnow and in the future?

4. How is SIS Funded?

5. Program Goals: Increase the number of college student volunteers and service learners Help disadvantaged youth succeed and advance along the academic continuum Develop members' and students' civic skills, attitudes, and habits Improve members' and students' workforce skills Engage Veterans (college students at participating colleges) in serving their local communities Build organizational capacity at non-profit, government, and educational institutions

6. SIS Service Concentration Areas • Service can be co-curricular or academically-based, MUST be completed at a non-profit or government organization AND fall under one of the four Service Concentration Areas

7. SIS Offers Three Terms of Service 300 hours (.21 MSY) = $1,175 (1 Year Term) 450 hours (.26 MSY) = $1,468 (1 Year Term) 900 hours (.5 MSY) = $2,775 (2 Year Term) A person can be awarded up to 4 AmeriCorps awards in a lifetime but not to exceed the equivalent of 2 full year terms of service or 2.0 MSY (member service year)

8. Enrolling in SIS Program is aSerious Commitment • Choose a term of service you feel you have a reasonable chance to complete. • Once you sign up for a term of service you cannot change it. • It is important to SIS that members who commit to a term of service complete their term of service.

9. Term of Service is Made Up of: At least 80% Direct Service Up to 20% Member Development No more than 10% Fundraising

10. What is Direct Service?

11. What is Not Direct Service? • Any service that is purely administrative, like a research position, clerical work, student assistant positions on campus that do not work with the community. • Any internship with a for-profit organization. • Any position that involves activities on our list of prohibited activities. • Any international volunteer work. • Sleeping time on overnights or travel time. • Lobbying, Political, Religious, or other Advocacy activities. • List of prohibited activities provided in the member agreement, pages 4 & 5.

12. What is Membership Development? • learning a new language such as Spanish to better serve the Hispanic community, • to take a class in website design so as to help non-profits with their website, • to attend a diversity workshop or conference • to take a course in coaching that will benefit my service with Special Olympics Encourages members to strive for goals that would help them in developing their ability to better serve their community now and/or in the future.

13. What is Fundraising? • Allowable activities related to fundraising must: • Provide immediate and direct support to a specific and direct service activity; • Fall within the program's approved direct service objectivities; • Are not the primary activity of the program; • Involve in-kind donations rather than cash donations • See SIS website for more details on allowable fundraising activities Members can spend no more than 10% of their term of service fundraising; fundraising hours will count toward their no more than 20% member development hours

14. 3 Phases of Service Enrollment Service Exit

15. ENROLLMENT Contact Campus SIS Coordinator to schedule an In-Person Orientations Attend in-Person Orientation. Reviews SIS website andPre-Service Online Overview Complete enrollment paperwork ASAP Enrollment occurs after paperwork is approved by SIS Staff. Sign Up for “My AmeriCorps” online account.

16. Service/Exit Write a “Great Story” and/or participate in an on-campus reflection session Complete service hours at site(s) and complete monthly time logs. At 90% completion of service, begin exit paperwork. If you have questions about the award, contact the National Service Trust 1-888-507-5962 Education Award can be accessed onlineimmediately upon exit. Pass in paperwork with final time log. Upon approval, Term is complete.

17. Mid-Term Evaluation Applies to 900 hour Members ONLY • 900 Hour Members are required to have their site supervisor complete a mid-term site supervisor evaluation to be turned in to SIS Campus Coordinator with next time log.

18. Before enrolling, all members are required to read and fully understand the contents of the Member Agreement(found on the SIS Website on the AmeriCorps Member page)The next few slides touch base on especially important areas to understand

19. Required ID In order to enroll in the SIS program you must provide an acceptable form of identification. • U.S. Birth Certificate • U.S. Passport • Permanent Resident Card • Others described in the Member Agreement

20. Criminal Record Check • All members are required to have a Criminal Record Check on file and a name check completed on the National Sex Offender Public Registry. • Registered sex offenders or members showing a murder conviction on their criminal record check will not be allowed to participate in the SIS program. • Members serving Vulnerable Populations must have FBI Fingerprint Check conducted

21. Loan Forbearance/Interest Accrual • If you are a full-time student, all your loans may be in loan deferment and there would be no need to ask for a forbearance • Being issued a forbearance makes you eligible to have a portion of the loan interest (which is accruing while you serve) paid at the end of your term by the National Service Trust. • Forbearances may be requested using my.americorps.gov • Request forbearances for any loans that you are making payments and/or accruing interest on while you serve. • Loan holders may or may not choose to grant forbearances. • Interest accrual payments are made at the end of your term of service, no more than 90 days following, and are done via the my.americorps.govpage as well. • For a more detailed explanation of Loan Forbearance, contact your loan holder and/or financial aid officer

22. Prohibited Activities

23. Reasons for Release Cause • Member dropped out of program • Member convicted of felony or selling controlled substance • Discipline reasons Compelling Personal Circumstance • Member illness, illness in family, military service, others • Must provide letter or email detailing circumstance • Not to be abused Program Direct Release • Member has not completed at least 15% of service hours within 4 months of the start of their term of service • AND has not been in contact with their SIS Coordinator

24. PaperworkRequirements • Members are responsible for completing and submitting required paperwork by the assigned deadlines. • Members are required to provide up-to-date contact information. • Failure to complete program requirements (including not fully completing exit paperwork or not completing all service hours before completion date) may result in the member being released from their term of service and exited without award.

25. Grievance Procedures • Member Agreement details the SIS AmeriCorps Grievance Policy • Most grievances are dealt with by informal means

26. Civil Rights, Drug Free Workplace, and Reasonable Accommodation • All three policies are detailed on the SIS Web Site and the Member Agreement. • SIS AmeriCorps members are required to review and fully understand the Member Agreement before enrollment in the SIS AmeriCorps program. • SIS values service by all individuals and will provide reasonable accomidations when needed.

27. Pass out Enrollment Package • Enrollment forms • Time Log • Exit Checklist

28. Review Enrollment Forms • Enrollment Checklist – Review for completion • AmeriCorps Enrollment Form (Part 1 and 2) • Member Agreement Authorization • Copy of Proper Identification must be included before you can be enrolled. • Acknowledgement of Prohibited Activities • FBI Fingerprint Check Verification Form • Site Agreement and Member Development Plan (pages 1 – 3)

29. AmeriCorps Enrollment Form • Check that you have completed all three parts of the AmeriCorps Enrollment Form • Including Educational History and Veteran Status • Check that you have written your Date of Birth and Social Security Number clearly and legibly • Don’t forget to sign and date the form

30. Member Agreement Authorization • Review and understand the terms of the Member Agreement before signing • Check that you have circled the proper Term of Service (300, 450, or 900hrs) • If you are under 18, a parent or legal guardian must also sign the Member Agreement.

31. Acknowledgment of Prohibited Activities • You cannot count any service hours that are considered Prohibited Activities • You and your Site Supervisor must certify that you have read and understood the List of Prohibited Activities and your service with the SIS AmeriCorps program will not include any Prohibited Activities.

32. Criminal Record Check Authorization Form • All members must complete the Criminal Record Check Authorization form. • This gives your SIS Campus Coordinator permission to conduct a criminal background check, which could entail one or all of the following: • National Sex Offender Public Registry (NSOPR) • State Criminal History Repository • FBI Fingerprint Check (if needed)

33. Site Agreement & Member Development Plan

34. Site Agreement & Member Development Plan Part 1

35. Site Agreement & Member Development Plan - Part 1

36. Site Agreement & Member Development Plan – Part 1

37. Member Development Plan

38. Site Agreement and Member Development Plan - Part 2 • Make sure your Site Supervisor checks “Yes” or “No” to answer the first two questions at the top of the page • Make sure your Site Supervisor reviews, certifies and dates the form before you turn the form in with your SIS AmeriCorps Enrollment Package • Having a backup Site Supervisor is optional, however is helpful if your Site Supervisor is unavailable.

39. Enrollment Paperwork Basics • All enrollment paperwork is expected to be handed in as soon as possible after In-Person Orientation • All enrollment paperwork must be Completely Filled Out and Signed in Pen and handed in, preferably, In-Person. ENROLLMENT BEGINS… Official enrollment date begins no earlier than the day you pass in a complete enrollment package, the DruSjodin National Sex Offender Public Registry (NSOPR) has been completed, and a State Repository and/or FBI Fingerprint check has at least been ordered at the time of enrollment. All enrollment paperwork must be signed by the member, site supervisor, and SIS Campus Coordinator on or before the official enrollment date.

40. Time Log Requirements • Always keep a copy for yourself • One time log per service site • One time log per month • Check your math, round to the nearest half hour • All time logs should be free from cross/white outs • Do not make changes to your time log • Provide descriptions of all service activities • The Site Supervisor who signed your site agreement must also sign your time logs • Must be signed by member and Site Supervisor within 30 days of last hours served • Always provide original signatures

41. Great Stories • Tell us about a part of your service of which you are especially proud or a “light bulb moment” when you learned/realized something important. • Submit Great Stories demonstrating how your service benefits the community members you serve or yourself. • Your submission of Great Stories educates our funders and the community on your service activities, and ensures future funding so more college students can participate in SIS. • Please submit a Great Story online at any time!

42. Exiting Your Term of Service • Review Exit Checklist • Begin your exit paperwork when you are 95% complete with your service hours so you can turn in exit paperwork along with your final time log. • If you have multiple sites, only one site supervisor is required to complete the End-of Term Site Supervisor Evaluation. You must turn in a complete evaluation to be eligible for the education award. • Once exited by your SIS campus coordinator your award will immediately appear in your “My AmeriCorps” online account. • For Ed Award questions, contact the Trust at 1-888-507-5962 or visit www.edaward.org

43. Thank You for your Interest in Serving Your Community! Questions? Like us on Facebook!