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COUNCIL WORKSESSION DECEMBER 11, 2012

COUNCIL WORKSESSION DECEMBER 11, 2012. Project summary recap. Scope. Budget. Financing update. .5% general sales & use tax. 1.5% lodging, prepared food & beverage. State bonding requestS 2013. Advisory committees for project. Merit center board. Smasc board. Tasks:

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COUNCIL WORKSESSION DECEMBER 11, 2012

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  1. COUNCIL WORKSESSIONDECEMBER 11, 2012

  2. Project summary recap. • Scope. • Budget. • Financing update. • .5% general sales & use tax. • 1.5% lodging, prepared food & beverage. • State bonding requestS 2013. • Advisory committees for project. • Merit center board. • Smasc board. • Tasks: • Facility design & construction. • Facility operations. • BUILDING OUR CONSULTING TEAM. • COUNCIL APPROVALS. AGENDA

  3. Preliminary Planning & Approval Completed. Path To Success Vision Accountability Flexibility Setting our course

  4. Total project estimate • $12.9 million • Indoor Ice Rink AND MULTI-USE FACILITY • 80,000 sq. ft., two sheets of ice • Seating for 1,200 in premier arena, seating for 200 in secondary arena • Capacity for wrestling, basketball, volleyball, and soccer • Accommodations for tradeshows, expos, art fairs and other large events • Softball and Youth Baseball Complex • 4- Performance grade fields. • Concession center with bleachers. • Natural grass and field lighting. • OTHER CONSIDERATIONS • Upgrade Marshall Public School practice facilities for shared use on sports property. • Future potential partnership with Marshall Public School for multi-use athletic fields and future upgrade of ballfields to performance grade facilities. SOUTHWEST MN AMATEUR SPORTS CENTERProject Scope

  5. PROPOSED FACILITIES “A” SPORTS CENTER SITE “B” PARKING “C” PERFORMANCE SOFTBALL/YOUTH BASEBALL FIELDS. • OTHER FACILITY CONSIDERATIONS • ADD PARKING TO “B” • UPGRADE PRACTICE FIELDS • FUTURE PHASE EXPANSION • PERFORMANCE FIELDS • MULTI-USE ATHLETIC FIELDS SPORTS CENTER SITE LOCATION

  6. Total project estimate • $7 MILLION • VEHICLE DRIVING CENTER • HARD SURFACE DRIVING COURSE (TRACK). • SKID PAD. • 4-CLASSROOM BUILDING, 2-OFFICES, STORAGE. • 3 TRAINING SIMULATORS (PROFESSIONAL DRIVING, DRIVERS EDUCATION, FIREARMS) • OTHER CONSIDERATIONS • SITE PROVIDES ACCOMODATION FOR FUTURE EXPANSION. MERIT CENTER DRIVING TRACKproject scope

  7. EXISTING FACILITY • C.R. 33/ERIE ROAD (BLACK LINE) • VEHICLE DRIVING CENTER EXPANSION • NORTH (YELLOW) • FUTURE EXPANSION OPTION • WEST (ORANGE) MERIT CENTER DRIVING TRACKsite location

  8. PROJECT FINANCING • December 18 – Implementation Ordinance. • Effective April 1, 2013. • Education January and February. • Corrective language 1.5% lodging and food and beverage at upcoming legislative session. • Springsted Financial Analysis (February Worksession). • Pro-Forma and Operating 3-5 Year Cash Flow During Project Design Development Phases.

  9. STATE BONDING REQUEST MERIT • $1 MILLION 2010 AUTHORIZATION (REQUESTED 2.4 MILLION). • 2013 REQUESTING ADDITIONAL $2 MILLION THROUGH LEGISLATIVE REQUEST. AMATEUR SPORTS FACILITY • 2013 REQUESTING $4 MILLION. • #1 PRIORITY AMATEUR SPORTS COMMISSION AGENCY REQUEST.

  10. Construction Delivery models • general contractor • construction management (recommended) • Building our team • 1. construction management services (cm) • Request for qualifications (rfq) / Request for proposals (rfp) • 2. Architectural services • Request for qualifications (rfq) / Request for proposals (rfp) • DRIVING COURSE CONSULTANT /MASTER PLAN UPDATE (MERIT ONLY). • Request for qualifications (rfq) / Request for proposals (rfp) • PROCESS FOR MERIT AND SPORTS CENTER CONCURRENT YET INDEPENDENT. • POTENTIAL FOR SAME OR SEPARATE CONTRACTS FOR MERIT AND SPORTS CENTER DEPENDENT ON QUALIFICATIONS. • JANUARY 8 – COUNCIL AUTHORIZATION FOR RELEASE, END JANUARY DEADLINE, THEREAFTER SELECTION REVIEW PROCESS. PRELIMINARY DESIGN & CONSTRUCTION delivery method

  11. FUNDING • DECEMBER 18 – ORDINANCE IMPLEMENTATION. • STATE BOND REQUEST • DESIGN AND CONSTRUCTION CONSULTANT CONTRACTS • construction CM, ARCHITECTURAL, DRIVING CONSULTANT (MERIT ONLY) • Request for qualifications (rfq) / Request for proposals (rfp) • APPROVAL OF CONTRACT. • PRE-DESIGN AND DESIGN PHASE. • CONSTRUCTION DOCUMENT PHASE. • BIDDING PHASE. • CONSTRUCTION AWARDS AND COMMENCEMENT. • OPERATING AGREEMENTS (GOVERNANCE) • OPERATING BUDGETS • DESIGN PHASE PROJECTIONS, BUDGET AND ACTUAL APPROVALS (ONGOING) • REVENUES AND EXPENSES COUNCIL APPROVALS

  12. OPEN DISCUSSION

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