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The Pre-Award Process Sponsored by VPR & SPO/IIE Tending the Details. . . C reating Success

The Pre-Award Process Sponsored by VPR & SPO/IIE Tending the Details. . . C reating Success. Session Objectives. Understanding the process Familiarity with internal forms Understanding budgeting Awareness of cost-sharing & matches Understanding roles & responsibilities. Ready, Set….

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The Pre-Award Process Sponsored by VPR & SPO/IIE Tending the Details. . . C reating Success

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  1. The Pre-Award ProcessSponsored by VPR & SPO/IIETending the Details. . .Creating Success

  2. Session Objectives • Understanding the process • Familiarity with internal forms • Understanding budgeting • Awareness of cost-sharing & matches • Understanding roles & responsibilities

  3. Ready, Set…

  4. Decision to Submit a Proposal

  5. Proposal Decision Process

  6. Questions to Ask • Sufficient Time? • Responding to solicitation or RFP? • Potential Co-PIs? • Need for Sub-agreements?

  7. Other Proposal Considerations • Limited Submission • Pre-proposals/Letters of Intent/White Papers

  8. Proposal Submissions Let Us Help! • Meet our staff • Talk with your colleagues

  9. Proposals per Year at Tech?

  10. Internal Documents • Transmittal Sheet (required) • Budget Spreadsheet (required) • Budget Justification (required) • Cost Share Matching Support • Subrecipient Commitment Form

  11. Budgeting Basics • What it is • Costs estimate • Realistic & Verifiable • Project monitoring tool • How to start • Determine project duration • What’s needed for project objectives • Engage SPO/IIE for assistance • What to include • Direct Costs • Facilities & Administrative (F&A) Costs

  12. Budgeting Documents • Spreadsheet • Monetary breakdown • Cost categories • Justification • Written explanation of budget • Development Guidelines

  13. Cost Share Matching Support • Budget Portion not requested from sponsor • Disclosed if required by sponsor • Access and complete through Banweb

  14. Sub-recipient Form & Definition

  15. Compliance Considerations • Human Subjects, Animals, DNA • Conflicts of Interest • National Security

  16. Proposal Submission Timelines

  17. Electronic Proposal Submission

  18. Proposal Success Rate?

  19. Review Support Approve Chair & Dean Responsibilities Oversee Authorize Facilitate

  20. Make Your Proposal Sparkle , Pre-Award Wrap-Up: • Know Deadlines • Start Early • Define Roles/Responsibilities • Use Resources(SPO/IIE/SPE)

  21. What do YOU Think are the Top Two Factors for

  22. Key Pre-Award Weblinks Research Home Page http://www.mtu.edu/research/ Forms http://www.mtu.edu/research/references/forms/ Staff - SPO http://www.mtu.edu/research/references/staff/sponsored/ Staff - IIE http://www.mtu.edu/research/references/staff/iie/

  23. Sponsored Programs Office487-2226 Julie Seppala, Executive Director, jhseppal@mtu.edu Lisa Jukkala, Manager Government Contracts/Training, lajukkal@mtu.edu Kim Codere, Senior Grants Analyst, kmcodere@mtu.edu Kellie Buss, Grants Analyst, kellie@mtu.edu Carol Wiitanen, Grants Analyst, cawiitan@mtu.edu Jennifer Bukovich, Assistant Grants Analyst, jlbukovi@mtu.edu

  24. Sponsored Programs Enhancement Peter A. Larsen, Director of Sponsored Programs Enhancement, palarsen@mtu.edu, 487-2906 (note: there is another Peter Larson on campus) Priscilla Khoury, Director of Foundation Relations, pjkhoury@mtu.edu, 487-1608 Jodi G. Lehman, Coordinator of Proposal and Fellowship Development, jglehman@mtu.edu, 487-3513

  25. Innovation and Industry Engagement Jim Baker,Executive Director of Innovation and Industry Engagement, jrbaker@mtu.edu, 487-3459 Marilyn Haapapuro, Associate Director for Industrial Contracting, mkhaapap@mtu.edu, 487-1977 Tom Holzberger, Contracts Analyst, taholzbe@mtu.edu, 487-2946

  26. Office of Compliance, Integrity, and Safety 487-2902 Joanne Polzien, Executive Director, jpolzien@mtu.edu Cheryl Gherna, Coordinator of Review Boards, cagherna@mtu.edu David Dixon, Bio Safety Officer, dcdixon@mtu.edu, 487-2131 Paul Charlesworth, Conflict of Interest Coordinator, pcharles@mtu.edu, 487-2702 Al Niemi, Director of Occupational Safety and Health Services, anniemi@mtu.edu, 487-2118

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