[Insert school name and date]

1. [Insert school name and date]

2. How do you currently access Edumail? • Edumail on webmail browser? • MS Outlook? • Outlook Express? • Other?

3. Webmail or Outlook?

4. Outlook - Getting Started - Messages • Open Outlook (where is the shortcut located?) • Has your mail synchronised? • Set your Send & Receive to, say, 2minutes • Tools > Options > Mail Setup > Send/Receive > Schedule and automatic send / receive every 2 minutes • Create and name some ‘New Folders’ in Personal Folders • File away any mail that you wish to store offline (drag individual or multiple messages into the relevant folder) • Re-sort your inbox – use the column headings e.g. from, received • Investigate reminder flags

5. Outlook – Shared School Calendar • Access by all school staff to the same online calendar • Single point of reference for the whole school • Available on your laptop & updated whenever online • Everyone responsible for checking and adding school events that they are organising • Can open more than one shared calendar – e.g. Valley Campus and West Campus (and colleagues’ if necessary)

6. Outlook – Shared School Calendar • Select calendar • Click on Open a Shared Calendar • Enter the school Edumail account • Add an item to the school calendar – e.g. upcoming excursion, event, etc. Advanced: • Enter a recurring event – e.g. team meeting • Can colour code items – e.g. for year / VELS levels • Can invite others to meetings (for own calendars) • Copy items between calendars (don’t drag them!)

7. Outlook - Getting Started - Contacts • Check your contacts • To add contacts – two methods • Quick - open a message and right click on the sender’s name. Do this for all the members of your level team. • Longer – Create a new contact and type in the details. • Create a new distribution list – e.g. a level team list • Select “New” Distribution List • Name the list – e.g. Level 3 Team • “Select members” button – use your contacts or the global list

8. Outlook – other functions / ideas • Use your own calendar • Task management • Move items between functions – e.g. mail messages dragged to calendar. • Create an eMail signature • Modify your stationery • Set up mail rules

9. Workshop tasks • Check that your mail has synchronised • Open and review the school calendar • Add an item to the school calendar • Create some mail folders in Personal Folders • Move some mail into your new folders • Add some contacts – from your received messages • Create a distribution list • Send an eMail to a distribution list • Explore any other area of Outlook

10. Outlook – Help! • Outlook – Help and How To: http://office.microsoft.com/en-au/outlook/FX100647191033.aspx?CTT=96&Origin=CL100626971033 • Help each other • Jonathan Hall hall.jonathan.m@edumail.vic.gov.auMobile 0409 350 484 I can • talk you through it • access your laptop remotely, or • send you a “how to” video for the help that you need.