The Emergency Shelter Cluster - Consultation process: services and tools

1. International Federation of Red Cross and Red Crescent Societies The Emergency Shelter Cluster- Consultation process: services and tools Shelter Meeting 17 November 2006 United Nations High Commissioner for Refugees

2. Consultation processEmergency Shelter Cluster • Seek advice as to what kind of ”services and tools” the Cluster should provide • Agreement to initiate consultation process How, when and where to do the consultations?

3. Consultation processPreliminary draft • Actors and agencies to consult: • Governments, community based organizations, national NGOs; donors; international NGOs; Red Cross/Crecent; UN agencies, etc. • Consultation methodology: • Meetings, workshops and seminars in field, at national and HQ level; email; visits to Cluster Members’ field offices; desk study of evaluations and assessments

4. Tools and processesPreliminary list of contents Establishment and maintenance of coordination mechanisms • Guideline for inter-cluster coordination • Generic Work Plan for Emergency Shelter Cluster • Cheat sheet or checklist on coordination issues • Generic Organigram • Agenda templates for Cluster meeting (including list of potential participants) • Minute templates for Cluster Coordination Meeting • Checklist on Crosscutting Issues EXAMPLES FOR ILLUSTRATION Needs assessment and analysis • Needs Analysis Framework from Flash Appeal and CAP • Guideline for capacity assessment • Guidelines for Initial Shelter Needs and Damage Assessment including a generic assessment form • Guideline on collection of baseline data • Guideline for Assessment in Shelter Emergencies

5. Questions for group discussions Consultation process: • Where and when can we meet the relevant actors between now and March 2007? • Would your agency like to be consulted? • How? • Where? • Any specific topic that interests you more? Tools and processes: • Preliminary review of list: Brainstorm new items, clarify unclear items and cut less relevant items