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Central Valley Flood Protection Board

This informational briefing agenda item discusses the proposed concept to involve the Board members more actively in the preparation, adoption, and amendment of the Board's annual budget, while adhering to state budget requirements and guidelines.

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Central Valley Flood Protection Board

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  1. Central Valley Flood Protection Board Informational BriefingAgenda item 5cConcept to Involve the Board more Actively in the Annual Budget ProcessJanuary 10, 2014

  2. ISSUE What should the role of the Board members be in the preparation, adoption, and amendment of the Board’s annual budget? Any Board involvement must be carried out within all State budget requirements and guidelines

  3. HISTORY In recent years: • Board staff submits proposed changes in baseline budget to DWR Budget Office • DWR Budget Office review • DWR Executive Management review • Natural Resources Agency review • Department of Finance review for final approval • Staff implements approved changes

  4. STATE BUDGET PROCESS • Fiscal year runs July 1 – June 30 • Constitution requires Governor to submit proposed budget to Legislature by January 10 • Budget reviewed by Legislative Analyst’s Office • Formal budget hearings in various committees • Legislature enacts a budget • Governor approves Budget Act • Executive Branch administers budget through the year

  5. STATE BUDGET TIMELINE (1 of 2) • March to June – State departments prepare Budget Change Concept Papers • Early June – Concept Papers submitted to Agency • Mid-July – Agency decisions • Through fall – Budget Change Papers (BCP) developed • to Agency mid-August • to DOF mid-September • By Jan 10 – Governor releases proposed budget • Feb to early May – Legislative review • Jan-April 1 – Spring Finance Letters propose changes to proposed budget • April 1 – Governor’s “April Letter” to Legislature • May Revise BCPs – late budget needs not in proposed budget • By May 14 – Governor releases May Revision

  6. STATE BUDGET TIMELINE (2 of 2) • Late May to June – Senate and Assembly prepare their versions of the budget • Late May to June – Differences resolved in committee, leaders meet to address outstanding issues • June 15th – Constitutional deadline for Legislature to pass a budget bill • July 1 – New fiscal (budget) year begins

  7. PROPOSED PROCESS (1 of 2) • December – Board staff meets with DWR Budget Office to review current budget • January – staff develops materials to: • review historical budget and expenditures • Discuss current workload demands and additional resource needs • February – Board public workshop to discuss above and consider proposals for budget changes • March – staff and Board Executive Committee complete Budget Change Concept papers for submittal to Budget Office • Board President and / or Executive Officer may meet with DWR Executive Review Team in support of Board Concept Papers • Early June – Budget Office submits Concept papers to Agency • June - Board President and / or Executive Officer will meet with Agency Staff if needed in support of Board Concept Papers • Mid July – Concept Paper decisions from Agency

  8. PROPOSED PROCESS (2 of 2) • Late July – Board staff (in coordination with Executive Committee, and assisted by Budget Office) prepare and submit detailed Budget Change Proposals (BCP) to Budget Office • Mid August – Budget Office transmits all DWR and Board BCPs to Agency • Mid September – Agency approved BCPs transmitted to Department of Finance • Fall to December – Board staff may continue work with Budget Office to further refine BCPs in response to DOF inquiries prior to January proposed budget The Governor’s Budget is confidential • Specific details regarding future Budget Change Concepts and Proposals should be avoided in public discussions (i.e., Board meetings) including: • dollar amounts • position classifications • intent to submit concepts or proposals to Administration • Public discussion should be limited to analyses of workload demands and resource needs without specific dollars, number of position, or classifications.

  9. UPCOMING RECOMMENDATION When this item is brought to the Board for its final approval staff will recommend that: • The Board approve the proposed process as outlined in “Proposed Involvement of the CVFPB in the Annual Budget Process” on pages 3 thru 4 of today’s Concept Paper, and • This process will be converted to a “Standard Operating Procedure” and incorporated into the CVFPB’s “Administrative Policies and Procedures Manual” when the manual is developed by the staff in the coming months.

  10. QUESTIONS & CREDITS ? Presented by: Eric Butler, Supervising Engineer, WR Prepared by: Eric Butler, based on concepts suggested by William (Bill) Edgar, Board President With input from: Kathie Kishaba, DWR Deputy Director of Business Operations DuardMacFarland, DWR Budget Office Reviewed by: Len Marino, Chief Engineer

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