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APAN Collaboration Tools and Services for Information Sharing

Explore the capabilities and services offered by APAN, including ZIMBRA Community, Microsoft SharePoint Enterprise 2010, and various software applications and appliances. Discover the chat, translation, mapping, and other tools available for efficient collaboration. Benefit from APAN's performance metrics, help desk support, and lessons learned from past events. Stay connected and updated with APAN's mobile access and low bandwidth options.

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APAN Collaboration Tools and Services for Information Sharing

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  1. DOD Unclassified Information Sharing Service UISS All Partners Access Network (APAN) 2013 Jerry G. UISS / APAN Technical Manager April 15, 2015 2012

  2. Agenda • APAN Capabilities / Services • FY14 Significant Support / Events • FY15 Significant Support / Events • APAN Road Map • APAN Groups, Sites & Member Statistics

  3. APAN Baseline Software ZIMBRA Community (v7.1.5): (APAN Groups) A collaborative social networking software platform with a variety of core applications running on top of it such as blogs, forums, media galleries, wikis, event calendars, photo & video embedding & more. Applications from third parties using API’s & REST stacks can be installed or integrated with platform. ZIMBRA Community is ASP.NET, C+ & Microsoft SQL Server. Microsoft SharePoint Enterprise 2010:(APAN Sites) Content &document management program used to provide intranet portals, document & file management, collaboration, websites, enterprise search and workflow automation. Enterprise also provides a complete development stack based on web technologies & standard-based API’s.

  4. APAN Software Applications / Appliances Chat: Open-Fire 3.9.1 (XMPP) Search: Tomcat 7.0.54, SOLR 4.1 (Groups & Sites) Email: Mail-Enable Enterprise 6.03 (exchange server) Connect: Adobe Connect 8.2.01 (same as DCO) Translation: SYSTRAN (15 language pairs) Language Weaver (Dari / Pashtu) (Afghanistan Support) Google Translate (54 Languages) Mapping: MetaCarta 4.7 ARC GIS 10.2

  5. lite.apan.org APAN Capabilities / Services Adobe Connect Collaboration Geospatial information (same as DCO) connect.apan.org map.apan.org Doc / Freeform Translation APAN Lite: Low BDWTH translate.apan.org

  6. APAN Capabilities / Services APAN Performance Metrics APAN University / Help Desk apan.org/metrics community.apan.org/support Hybrid Site Translation Afghanistan Info Sharing Site ronna.apan.org

  7. APAN Capabilities / Services APAN Chat Capabilities Peer-to-Peer Chat Group Chat Chat App Google Play Apple Store (Group Members see this when signed into their group) chat.apan.org (You have to be a member of a group to sign into chat)

  8. APAN Capabilities Tool Box Unstructured tools: • Blogs, Forums, Wikis • Peer-to-peer & group chat • Web conferencing w/audio & recording features • Mentions, likes & hashtags • Favorites • Structured tools: • SharePoint 2010 • File sharing • Metadata and tagging • Custom lists (RFI, RFA) • GIS Mapping tools • Calendars • RSS feeds #hashtag • User Specific Tools: • Personal profiles • Private messaging • Private email notifications • Filtered & Faceted search • Mobile access • Low bandwidth options • Translation services (web page, chat, and documents) • Other Services & Tools: • Group Metrics • Lessons Learned • Email accounts • Event registration tools • REST / API Services • KM Support • Customer Engagement • Help Desk Support

  9. FY14: Op United Assistance • APAN provided 101st Airborne KM’s with numerous resources (past KM Plans, LL, templates, mapping ideas, etc.) • Customized community based on specific requirements & requests from: • DOD CIO • AFRICOM HQ JOC • 101st Airborne (COP & KM) • 82nd Civil Affairs Battalion • Intelink “Intel Update” POC • Conducted daily teleconferences • Extensive training for managing map feeds & layers • Developed custom solution for 101st Airborne with UN OCHA map icons

  10. FY14: RIMPAC - Op Restore Griffon • APAN included in exercise planning (US & Japanese) from beginning • APAN developed exercise KM plan for CJTF • Conducted APAN training with key exercise participants seven days before Startex • Provided on-site support to exercise coord cell, CJTF and CMOC: • CJTF quickly & easily translated blocks of texts using APAN translation tools • APAN chat used extensively to communicate with ships at sea and CJTF • Agile development provided custom solution for tracking RFIs within hours of CJTF Request • Lessons Learned being used for next event

  11. FY14: Op Damayan-Typhoon Haiyan • APAN & JOC KM’s coord creation of COI’s • APAN KM’s support to Multinational Coord Center (MNCC) at Camp Aguinaldo, Philippines • KM’s provided training to AFP in Manila, Cebu, Joint Staff, National Disaster Risk Reduction Center & World Food Program, Manila • Provided 24/7 APAN help desk services • Daily Metrics & Reporting services to JOC were valuable measuring tools • APAN & NGA integrated Mapping services • APAN Software Dev’s responded to capabilities change requests • Developed Lessons learned for future events PACOM Group MNCC Group

  12. FY14: Op MH370 Malaysian Airline Search • HQ Joint Operations Center (JOC) Carwoola, Australia requested APAN group to coordinate search efforts • Report & findings release to specific Australian Def. Force Mbrs • Managed by Australian Military Group Owner • Sitreps, debris pictures, Sonar sounds and search areas were loaded into the APAN mapping capability. • Still being used sporadically as of 15 January 2015

  13. APAN Product Teams • Reorganized into Five Product Teams. • Used AGILE Scrum Software Development Methodology • Reduced Software Development Sprint Cycle from 5 to 3 weeks • Implemented scalable clean, efficient, repeatable and dependable processes and procedures developed to meet customer demands • Quick turnaround on emergent requirements • High performance, highly secure, extensible, & dependable code • Ensured products remain relevant within the market

  14. APAN Org Structure

  15. APAN Roadmap / Enhancements • APAN v8.5, 9.0 (ZIMBRA) major software upgrades • Establishment of an APAN (Lab) Environment at PWC • Increase Development Focus on mobile & responsive design • APAN services integration with Navy’s Sea Vision platform • APAN Template Development (exercise, HADR, conference, etc.)

  16. APAN v8.0 Upgrade Structure & Theme based on stakeholder feedback and responsive design Improved simple Social theme & reduced visual clutter Simplified Group Setup Simplified APAN integration points Responsive Design Applications New mobile friendly embedded Calendar Document Preview Single Application for Community, Lite & Mobile (reduces number of servers)

  17. APAN v8.0 Upgrade APAN Mobile: Any wherewithAny device! Entire APAN Community v8.0 applications are built around the cornerstone of Responsive design, which sizes appropriately to desktop computers or handheld devices - making  "bring your own device" a viable option for any event or exercise

  18. APAN “Beta” Web Site APAN Beta Web Site Developing Beta Site to begin testing of APAN v8.0 online APAN v8.0 is in advanced stage of testing First available to internal APAN team Then it will be available to specific APAN “power users” to test and provide feedback This is the final stage to polish up the site graphics, content, navigation, layout, usability and more Focus will be on COCOM stakeholder feedback and recommendations. Site can be used for future experimentation and capability testing.

  19. FY15: APAN Maps Enhancements Five Phases • Create intuitivesingle page process for map creation • Empower APAN users to utilize templates for briefs, HADRs and other events or use cases. • Enhance real-time communication &collaboration • Create custom geospatial feeds to support external mobile & tablet devices • Ability for APAN users to share feeds & make data public for other APAN communities, and/or possible users outside of APAN (NGOs, etc.) Create Map Share

  20. FY15: SMS into APAN Groups • Developing a capability for users with “dumb phones” to send SMS messages into APAN groups. • Capability allows personnel operating in remote areas who require one-way transmission of information • This capability would be used in an area of limited communication pathways • AFRICOM requested this capability to support their operations in remote areas of Africa.

  21. FY15: APAN Forms For APAN users who require customized, structured information from mobile & web users operating in D-DIL environments. • This capability would provide following to APAN users and groups: • Ability to use a Mobile app or Web interface to create the form(s) • Develop custom built forms & assessments (i.e. RFI’s, assessments, SITREPS, RFA, etc.) • Provide analytical capabilities • Geolocation of submitted forms • Supports Users in D-DIL environments (AFRICOM AOR)

  22. APAN Statistics (as of 04 January 2015) 44,100 email accounts registered are .mil 2,000 email accounts registered are .gov

  23. UISS DOD Unclassified Information Sharing Service Directly supporting DOD unclassified information sharing / collaboration, operations and missions across multiple scenarios, humanitarian assistance / disaster management and joint / multinational exercises / events. DOD Shared Enterprise Unclassified Information Sharing (UISS) Application Service Provider 808.472.7732 https://www.apan.org

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