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10 Fundamental Elements for Planning a Wedding Like an Event Expert

Wedding is one of the most important days in any couple’s lives. From engagement photos, to making checklists and choosing your wedding party, there are lots of items that need to be planned out until you say those two special words – “I Do.”<br>

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10 Fundamental Elements for Planning a Wedding Like an Event Expert

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  1. 10 Fundamental Elements for Planning a Wedding Like an Event Expert

  2. Wedding is one of the most important days in any couple’s lives. From engagement photos, to making checklists and choosing your wedding party, there are lots of items that need to be planned out until you say those two special words – “I Do.”

  3. Here’s a stress-free tips in planning your wedding like an event expert.

  4. 1. Set a Budget, and Stick To It Make a budget and stick to it. If you think you may have “wish list” items that will pop up closer to the time of the wedding, add those items in with your set budget from the very beginning. Aim to never exceed the set amount you have budgeted for from day one.

  5. 2. Create a Timeline Besides the budget, timeline is the most important part of planning a wedding as an event expert. Develop a reasonable timeline, fit to your schedule, and map out due dates on a calendar. Depending on the timing of the wedding, you will want to ensure you have enough time to plan and insert orders that can take more time than others.

  6. 2. Create a Timeline 3. Find Event Tools Fit For You Some planners prefer to work in excel, while others prefer the old school method of writing out every expense paid for an event – it’s up to you, but be sure to track all expenses at the end of the day to help make your planning efforts run smoothly!

  7. 2. Create a Timeline 4. Choose the Important Details It’s time to figure out the most important details of all. The size of the wedding will determine more from a budget perspective, so first, create a guest list and stick to it as close as possible. Once you have completed the list, move on to selecting a venue, wedding date and theme. The process for selecting the venue is very similar to selecting event venues for other types of events.

  8. 2. Create a Timeline 5. Design with Quality You may have several design resources you use for events on a yearly basis, and if one comes to mind for a wedding, be sure to reach out and ask for their help to design signs, invitations, programs and save the dates! There’s nothing more special than a custom, creative wedding set with a unique twist showing off the style and character of the happy couple!

  9. 2. Create a Timeline 6. Vendors are Your Golden Ticket Be diligent when hiring vendors. Find references for all of your vendors, and create a spreadsheet with contact info, and a back-up contact for all vendors. As a rule of thumb, always remember vendors are just the same as any tradeshow or corporate event vendor, but in this case, they may be a DJ, food and beverage caterer, lighting and décor or photo booth company, flower shop, or wedding dress boutique.

  10. 2. Create a Timeline 7. It’s all About Customer Service No matter what event is being planned, event experts always go out of their way to guarantee amazing service. One thing to keep in mind as you are planning a wedding is to go the extra mile for anyone and everyone involved in the wedding. Use your gift vendors and personalize party favors for all of the gifts, find special gifts for the wedding family you can customize just for them that they will cherish forever, and create welcome bags for the wedding guests to drop off at the preferred wedding hotel of choice.

  11. 8. Take Time For You Sometimes even wedding event planners in the role of bride or groom need some R&R on the day of their wedding! One great way to make sure you’re focused on you, is to hire a day-of coordinator who can simply pick up right where you left off in your amazing planning! As an event professional, they will be blown away by your checklists and vendor sheets, which will come in handy on the day of your wedding. There are lots of smaller wedding event companies who provide day-of planning services for an affordable cost.

  12. 9. Anticipate Challenges Day-of logistics can and do sometimes get overlooked, so as the wedding event planner be sure to triple check your checklist no matter what. So many little items tend to appear on the wedding day you may not expect, such as broken zippers on dresses, missing centerpieces, not knowing where a vendor should be located at the venue, etc. Keep your cool at all times, and have a back-up plan to your back-up plan.

  13. 9. Anticipate Challenges 10. Soak It All In Take a few minutes to relax, and enjoy the accomplishment of planning an emotional and fun-filled memory in your lives. Remember all events take a huge amount of time, sweat and work to be pulled off, but weddings are events of a different nature. They take months, sometimes years to pull together, and being able to soak all of your hard work in will feel amazing.

  14. 9. Anticipate Challenges VISIT US http://www.parkavenueparties.com

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