1 / 8

eMARS Users Group Update

eMARS Users Group Update. June 16, 2011. Background. What makes the Commonwealth of Kentucky different? • One of the 3 most complex public sector payrolls in the US – 120 counties and multiple jurisdictions

phoebe
Download Presentation

eMARS Users Group Update

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. eMARS Users Group Update June 16, 2011

  2. Background • What makes the Commonwealth of Kentucky different? • • One of the 3 most complex public sector payrolls in the US • – 120 counties and multiple jurisdictions • • Financial Systems Collections and Disbursements – fairly new billing and receivables solution utilized for insurance participants; 1st public sector to utilize web – based billing portion • • First SAP implementation to change technical platforms midstream; less than 1% of SAP installs run on zOS

  3. Background • What makes the Commonwealth of Kentucky different? • • State Active Duty employees to pay – unique process • • Heavily customized to satisfy 2800+ business requirements • • SAP Payroll interfacing to CGI Financials • Includes a posting process within SAP Payroll followed by an interface to eMARS that is extremely complex • With heavily customized cost allocation accounting rules • Unique payment processing with interfaces to Treasury • Some direct to Treasury; others via eMARS to Treasury

  4. Background • KHRIS went live 4/1; to date we have executed 5 payroll cycles and 13 offcycles • Trained over 1200 HRGs, Timekeepers and Time Administrators • Released Self Service to all employees • Completed two months of billing and invoices for our 150,000 insurance only participants

  5. Background • eMARS development and testing was completed just in time for KHRIS go live; InfoAdvantage was expected to be completed shortly after go live • Paid our first payroll very successfully – we had a couple of agencies where many postings hit default templates; this has improved considerably since PP9 • In PP8, we were required to add a series of new reporting wage types in preparation for KRS new retirement system – this retro’d back to PP7 causing posting issues for FICA, Benefits and Retirement

  6. Current State • Efforts to address to date, have corrected some but not all • What we’re doing: • We have added new resources to assist; we have the right team working on this • Partnering closely with OSBD and SAS to clarify business requirements • Root cause has now been identified • Custom configuration in place does not meet Commonwealth needs • New design completed; custom code development underway • Established a new systems environment to allow more extensive testing • ETA – approximately 12 days to finish development and complete testing • Engaging some agency assistance in testing and validation • Working to finish InfoAdvantage and Payroll Distribution Report to assist agencies with validation

  7. KHRIS Update • Other areas of concern: • Personal Service contract payments have only posted for PP8 • Agency timekeepers have coded cost allocation overrides to contracts; contracts should post to default cost centers • Correcting entries are being generated and validated; original postings and corrections will be applied at the same time • Enhancements to KHRIS time entry have been implemented to prevent this from occurring go forward • Some agencies were coding various items (ex. Expenses) differently than others; these are being addressed • Leave allocation rules are being reviewed • Some changes required in KHRIS • Other issues stemming from inaccurate coding of time in the agencies

  8. KHRIS Update • Our focus: • This is our #1 priority • Sense of urgency is clearly understood • Your patience and understanding is appreciated

More Related