Growing the Value of Your Firm through Supplemental Architectural Services May 2011

1. Growing the Value of Your Firm through Supplemental Architectural ServicesMay 2011

2. Contract Administration / Construction Contract Administration / Design & Construction Contract AdministrationSupplemental Service

3. Contract Administration / Construction Contract Administration / Design & Construction Contract AdministrationSupplemental Service Why a Client May Need These Services • To ensure construction conforms to construction documents • To support the design intent • To lessen project risks • To identify and resolve construction problems early • To supplement the client’s construction knowledge

4. Contract Administration / Construction Contract Administration / Design & Construction Contract AdministrationSupplemental Service Knowledge and Skills Required • Substantial design and construction experience • Understanding of construction techniques and methods • Ability to understand and interpret the design intent • Understanding of building codes and standards • Ability to communicate, negotiate, and resolve disputes • Keen observational skills • Ability to document observations and decisions • Ability to organize and manage project records

5. Contract Administration / Construction Contract Administration / Design & Construction Contract AdministrationSupplemental Service Representative Process Tasks • Establish lines of communication • Establish record-keeping system • Respond to contractor’s requests for information • Track changes in construction documents • Review contractor’s requests for payment • Review shop drawings and product information • Prepare field reports and records • Supervise completion and closeout

6. Contract Administration / Construction Contract Administration / Design & Construction Contract AdministrationSupplemental Service B209–2007, Standard Form of Architect’s Services: Construction Contract Administration, for use where the Owner has retained another Architect for Design ServicesAIA Document B209™–2007 establishes duties and responsibilities when an architect provides only construction phase services and the owner has retained another architect for design services. This scope requires the architect to perform the traditional contract administration services while design services are provided by another architect. B209–2007 may be used in two ways: (1) incorporated into the owner/architect agreement as the architect’s sole scope of services or in conjunction with other scope of services documents, or (2) attached to AIA Document G802™–2007, Amendment to the Professional Services Agreement, to create a modification to an existing owner/architect agreement. AIA Document B209–2007 is a scope of services document only and may not be used as a stand-alone owner/architect agreement. B209 was revised in 2007 to align, as applicable, with AIA Document B101™–2007. NOTE: B209–2007 replaces AIA Document B209™–2005 (expired May 31, 2009).

7. Contract Administration / Construction Contract Administration / Design & Construction Contract AdministrationSupplemental Service B201–2007 (formerly B141–1997 Part 2), Standard Form of Architect’s Services: Design and Construction Contract AdministrationAIA Document B201™–2007 replaces AIA Document B141™–1997 Part 2. AIA Document B201–2007 defines the architect’s traditional scope of services for design and construction contract administration in a standard form that the owner and architect can modify to suit the needs of the project. The services set forth in B201–2007 parallel those set forth in AIA Document B101™–2007: the traditional division of services into basic and additional services, with five phases of basic services. B201–2007 may be used in two ways: (1) incorporated into the owner/architect agreement as the architect’s sole scope of services or in conjunction with other scope of services documents, or (2) attached to AIA Document G802™–2007, Amendment to the Professional Services Agreement, to create a modification to an existing owner/architect agreement. B201–2007 is a scope of services document only and may not be used as a stand-alone owner/architect agreement. NOTE: B201–2007 replaces AIA Document B141–1997 (expired May 31, 2009).

8. Architect’s Handbook of Professional Practice The Architect’s Handbook of Professional Practice (Handbook or HPP) is the most comprehensive reference available about architecture practice. Its breadth makes it a unique one-stop resource for licensed architects, for professionals aspiring to be architects, and for those engaged in or associated with the building design community. As the centerpiece publication of the American Institute of Architects, the Handbook fulfills the Institute’s goal to “Be the Authoritative Source: Be the recognized leader for knowledge about the practice and profession of architecture.” (2010–2015 AIA Strategic Plan, p. 4 plan approved December 2009).

9. Contract Administration / Construction Contract Administration / Design & Construction Contract AdministrationSupplemental Service To view the Supplemental Architectural Services series, visit www.aia.org/practicing/akr/AIAB089194 (an alphabetical index of descriptive pdfs for each service)