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E.O. 13327 Real Property Asset Management

Executive Order 13327. Background . E.O. 13327 signed on February 4, 2004Program Initiative on President's Management AgendaFY-05: Developed USDA, AMP with ARS Building Block Plan (BBP)FY-06-07: Implementation of BBP FY-08: Target Completion Date. Executive Order 13327. ARS Inventory. Land39

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E.O. 13327 Real Property Asset Management

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    1. E.O. 13327 Real Property Asset Management Patrick Barry Director, Facilities Division December 1, 2005

    2. Executive Order 13327 Background E.O. 13327 signed on February 4, 2004 Program Initiative on President’s Management Agenda FY-05: Developed USDA, AMP with ARS Building Block Plan (BBP) FY-06-07: Implementation of BBP FY-08: Target Completion Date

    3. Executive Order 13327 ARS Inventory Land 393,420,299 acres Buildings 3,200 (13.5 million sq ft) Structures 1,500 Acquisition Cost $632 million Replacement Cost $4 Billion

    4. Executive Order 13327 Facility Budget FY 2005 O&M Costs $178,699,540 ($13.46/gsf) B&F $186,335,296 Life Cycle Costs 15% Design & Construction 85% O&M

    5. Executive Order 13327 Operation & Maintenance Operation & Maintenance costs are those required for the operation, repair and maintenance necessary to keep a facility in good working order. It includes minor repairs, regularly scheduled adjustments and inspections, preventative maintenance tasks, and emergency response and service calls.

    6. Executive Order 13327 Modernization &Restoration Modernization and Restoration (M&R) Modernization includes alternations of facilities solely to implement new or higher standards, to accommodate new functions, or to replace building components that last longer than the facility itself. Restoration includes repairs to restore facilities damaged by inadequate sustainment, excessive age, acts of war, natural disaster, or fire.

    7. Executive Order 13327 Sustainment Sustainment Sustainment costs are those required for O&M and M&R activities necessary to keep a typical inventory of facilities in good working orders over an expected service life. It includes major repairs or replacement of facility components, regularly scheduled adjustments and inspections, preventive maintenance tasks, and emergency response and service calls for minor repairs.

    8. Executive Order 13327 USDA Asset Mgt Plan USDA Asset Management Program with ARS Building Block Plan Sent to OMB - Sept. 9, 2005 Comments received – under evaluation by Department

    9. Executive Order 13327 FY 2005 Report FY-05 Report to Federal Real Property Profile (GSA) Area Updates due Nov. 4, 2005 (complete) ARS Updates due Nov. 15, 2005 (complete) USDA Report due Dec. 15, 2005

    10. Executive Order 13327 FY 2006 Reporting Requirements University Occupied Space Data Cleanup Leased Property Structures Outgrant Indicator Restrictions on Land Performance Measures

    11. Executive Order 13327 Performance Measures Performance Measures Utilization Index (Archie Tucker) Condition Index (Bob Serrano) Mission Dependency (NPS) Annual Operating Costs (Mike Wiggett) Disposition Index

    12. Executive Order 13327 Utilization Index Laboratory & Office Facilities Floor/Room Usage (Lab, Office, Storage, etc.) Occupancy Capacity Warehouses Capacity Percentage Used Housing/Quarters University Occupied Space

    13. Executive Order 13327 Condition Index Reported annually Ratio of repair needs to plant replacement value (Percentage) . Repair amount necessary to substantially restore asset to its original design intent. Replacement value at today’s standards. Challenges: Data not currently captured – Whitestone

    14. Executive Order 13327 Facility Modeling Award date - September 29, 2005 Data/models for: Sustainment Capitalization (M &R) Operating cost Facility Condition Index (FCI) Organization Assessment (Headquarters)

    15. Executive Order 13327 Milestones For Contract Site Visits (Nov. 2005 - March 2006) Wyndmoor, PA (11/15-18/2005) Athens, GA (12/19-21/2005) Beltsville, MD (01/03-20/2006) Ames, IA (01/16-20/2006) Clay Center, NE (01/23-27/2006) Stoneville, MS (02/13-15/2006) Mississippi, ST (02/16-17/2006) Corvallis, OR (03/06-08/2006) First Draft of Data & Report April 2006 Final Data & Report May 2006

    16. Executive Order 13327 Condition Index CPAIS will have to be modified Facility Modeling will be used: FY-06 & FY-07 Reporting Requirements To benchmark Industry Standards Ultimately Area Engineer/Facility Engineer to update data by asset

    17. Executive Order 13327 Annual O&M Costs Reported annually Recurring maintenance and repair costs Utilities (includes plant operations & energy) Cleaning and Janitorial (pest control, refuse, recycling operations) Roads/grounds (ground maintenance, landscaping, and snow & ice removal) Challenges: Data not currently captured by asset

    18. Executive Order 13327 Annual O&M Costs O&M Working Group Proposal: Area Offices to establish O&M Accounting Code(s) FY-05-06: Location O&M costs prorated to asset by gross square footage FY-07: CPAIS to be modified to accept Costs and Usage Data LAO assign and track O&M cost by asset at the Location

    19. Executive Order 13327 Mission Dependency Report Annually The value an asset brings to the performance of a mission NPS to Evaluate Capitalized Facilities Mission Critical Mission Dependent, Not Critical Not Mission Dependent

    20. Executive Order 13327 Disposition Index

    21. Executive Order 13327 ARS Scorecard

    22. Executive Order 13327 ARS Scorecard

    23. Executive Order 13327 QUESTIONS????? http://www.afm.ars.usda.gov/realproperty/assetmgmt.htm

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