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Real Property Asset Management in USGS

Real Property Asset Management in USGS. USGS Portfolio - Buildings. Owned: 229 Bldgs / 1,121,473 rsf Leased: 114 Bldgs / 357,014 rsf GSA: 202 Bldgs / 4,227,024 rsf Other: 195 Bldgs / 862,888 rsf Total: 740 Bldgs / 6,618,399 rsf Replacement Value: $390.8 Million

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Real Property Asset Management in USGS

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  1. Real Property Asset Management in USGS

  2. USGS Portfolio - Buildings Owned: 229 Bldgs / 1,121,473 rsf Leased: 114 Bldgs / 357,014 rsf GSA: 202 Bldgs / 4,227,024 rsf Other: 195 Bldgs / 862,888 rsf Total: 740 Bldgs / 6,618,399 rsf Replacement Value: $390.8 Million Data from FY 06 FRPP

  3. USGS Portfolio – Structures & Land 274 Structures Replacement Value: $78,106,010 55 Land Parcels / 2,237 acres Data from FY 06 FRPP

  4. Rent: $ 91.7 M Operations & Maintenance: $ 28.0 M Deferred Maintenance & Capital Improvement $ 3.4 M Total $123.1 M USGS FY 05 Annual Portfolio Costs

  5. Evolution of Asset Management in USGS • Centralized Funding through the Facilities Budget Activity – FY 2000 • HQ & Regional 5-Year Asset Management Plans – • February 2003 • Strategic Facilities Management Model – • October 2003

  6. Evolution of Asset Management in USGS • Investment Review Board - • January 2004 • Strategic Facilities Master Plan - • October 2005 • USGS Asset Management Plan - • June 2006 • Site Specific Asset Business Plans - • December 2006

  7. Facilities Budget Activity (FBA) • Established in FY 2000 • Includes Rent, Operations & Maintenance, Deferred Maintenance & Capital Improvement • Funds 80% of Facilities costs; 20% of costs are funded by Reimburseable Income • Includes uncontrollable and related changes • Includes approved requests for non-recurring costs and facility expansions

  8. Facilities Budget Allocation Process • Bureau Program Coordinator makes initial allocation to 3 regions • Secondary allocation is made by Regional Program Coordinators on behalf of the Regional Director to the local cost centers • Allocation to cost center is determined by anticipated costs, estimated reimbursable income, and available FBA funding

  9. Deferred Maintenance • Bureau DMCI Team prepares DM 5-year plan and updates annually • Comprehensive condition assessments provide basis for projects in plan • Projects include repairs to owned buildings, structures, and unique mission equipment

  10. Facilities Budget Activity On-Line • Bureau wide web-based system • Local facility staff enter detailed estimates of recurring costs for PY, CY, & BY • Data is used to develop fixed cost estimates; calculate reimbursable burden income; make FBA allocations to Regional and HQ cost centers

  11. Headquarters & Regional 5-Year Asset Management Plans • Completed February 2003 • Summarized key accomplishments • Tracked progress against strategic goals • Highlighted priority science needs and activities

  12. Facilities Strategic Management Model • Management plan and guiding • principles for asset management: • Operate and maintain facilities responsibly • Plan facility changes based on relevant program and business factors • Control cost of facility changes • Basis for Strategic Facilities Master Plan and Asset Management Plan

  13. USGS Investment Review Board • Chartered 2003. Facilities added 2004. • Ensures portfolio investments meet mission and strategic goals • Chaired by Deputy Director. Includes senior executives from across USGS. • Bureau IRB reviews construction projects ≥ $2 million and leases ≥ $1 million or more per year • Regional IRBs review projects > $200K

  14. Completed October 2005 Applied Asset Priority Index (API) to all owned and some rented assets Provided standard business case template Benchmarked USGS with private sector and peers Prepared USGS for compliance with EO 13327 Reviewed real property information systems, data, and processes and recommended improvements Strategic Facilities Master Plan

  15. USGS has not developed or tracked key metrics to determine asset performance USGS facilities costs per RSF are lower than those of peer organizations USGS portfolio supports mission in terms of asset location and total costs Needs improvement in: space utilization, asset condition, and data management Strategic Facilities Master Plan Findings:

  16. Standardize data fields and better integrate systems, particularly for asset inventory Improve space utilization Improve facility condition Focus on high cost assets Strategic Facilities Master Plan Key Recommendations:

  17. USGS Asset Management Plan • USGS Structure for asset management • Inventory summary • Condition of portfolio • Strategic plan for improving asset management and condition • Total asset cost management • Guidance for asset investments

  18. Site Specific Asset Business Plans • Site Specific Asset Business Plans due to DOI 1st Qtr FY 2007 • Regional-based plans • Focus on life-cycle planning & • costs for portfolio sustainment • Regional budgeting & funding strategy to address asset priorities • Detailed tactical plans for achieving established performance metric goals

  19. Keith Anderson Chief, Office of Management Services 703-648-7338 kanderson@usgs.gov Paul Gargano Chief, Facilities Management Branch, OMS 703-648-7505 agargano@usgs.gov Contact Information

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