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Time Management

Time Management. Greek Life UNC Charlotte. Agenda. Why Bother with Time Management? Big Picture Portable Planner Every Day Special Situations (Not Every Day) Breakdowns “Motivation”. Why Bother with Time Management?. The Imperative of Time All Successful People “Manage” their Time

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Time Management

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  1. Time Management Greek Life UNC Charlotte (c) 2004 by Michael A. Smith

  2. Agenda • Why Bother with Time Management? • Big Picture • Portable Planner • Every Day • Special Situations (Not Every Day) • Breakdowns • “Motivation” (c) 2004 by Michael A. Smith

  3. Why Bother with Time Management? • The Imperative of Time • All Successful People “Manage” their Time • Essentials of any System • Portable • Simple • Flexible • Complete • So What’s Important to You? • You Can Start Anytime (c) 2004 by Michael A. Smith

  4. Big Picture • What’s your horizon? • Think of the different roles you play. • Year, term, month, week? • Non-routine events • Breaks • Vacations • Tests • Deadlines • Etc. • Neat or messy – just get it down. • Wall calendar, blotter, notebook paper, etc. (c) 2004 by Michael A. Smith

  5. Portable Planner • Find a format that works for you at an office supply store. • PDA – can be synched with Outlook™, etc. • Should include • Events transferred from the Big Picture • Tasks that are time specific • Tasks that are not time specific but are important (c) 2004 by Michael A. Smith

  6. Portable Planner • Break large tasks up into small, specific tasks. • Prioritize non time specific but important tasks • 1 : I’m toast if I don’t do this today. • 2 : It’d be really good to get this done today. • 3 : If I get around to it, it would be swell. • A planner doesn’t suddenly make you disciplined. • Don’t try to schedule everything – planning is a means, not an end (c) 2004 by Michael A. Smith

  7. (c) 2004 by Michael A. Smith

  8. Tasks • It’s more effective to talk about doing… • Express tasks in terms of action • Do upper body work out • Outline chapter 3 • Sort my sock drawer • Some tasks are better done at some times than at others. (c) 2004 by Michael A. Smith

  9. Every Day • At the beginning of the day, take a minute to review what’s up for the day. • Reminders, last minute changes • At the end of the day, take a minute to note your progress on tasks • √ : done • + : move to a future date • -- : drop (c) 2004 by Michael A. Smith

  10. Special Situations • When you’ve got to work with others • Nothing ever goes according to plan • Huge assignment • Break them up! • Focus your use of time (c) 2004 by Michael A. Smith

  11. When It’s Not Working • How can you tell? • Break things up • Postpone the task in a large way • Change your approach • Delegate • Drop • Log the use of your time in your planner for two weeks and see where it’s going. (c) 2004 by Michael A. Smith

  12. Abandoning the System • It’ll happen. Why? • System doesn’t work for you • Things come “unraveled” • Getting back on the wagon (c) 2004 by Michael A. Smith

  13. Motivation • Motivation comes after movement starts, not before. • Peer pressure can get you started… (c) 2004 by Michael A. Smith

  14. Summary • Time Management System Must Suit You • Big Picture – Little Picture • Part of your Daily Routine • Special Situations – Special Plans • Getting Back on the Wagon • Motivation (c) 2004 by Michael A. Smith

  15. Breakdown Control • Locus of Control • “Gnothi se auton.” • The “Goal of Goals” • A Matter of Priorities – the 80/20 rule • Too big? Break it up! (c) 2004 by Michael A. Smith

  16. Time ManagementPractical Matters Greek Life UNC Charlotte (c) 2004 by Michael A. Smith

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